Microsoft OneNote

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Microsoft OneNote
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What is Onenote?

• OneNote is a note-taking and information
  gathering management program that allows ideas
  and information in electronic form to be easily
  managed.
• You can insert files or web content, create links
  to web sites or to locally/network stored files.
• All the information is in a searchable format.
• Notebooks are made up of Sections. Sections can
  be further organized into Pages.

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What is onenote?

• OneNote Notebooks are like file cabinets.
  Sections are file folders and Pages are the
  individual documents within the folders.

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Why should I use onenote?

• Because when youre working on a project, you
  have information stored everywhere! OneNote lets
  you get to all of it from one convenient location.

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Getting started

• For an overview of OneNotes benefits and
  features, view the OneNote Guide1. Start
  Microsoft Office OneNote2. In the Notebooks
  navigation pane, click OneNote Guide,3. Click
  the Getting Started with OneNote section tab at
  the top of the note page.4. In the side margin,
  click the tabs of the pages that you want to
  read.
• Search OneNote on the internet to find
  tutorials.

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Navigating onenote

• OneNote uses a ribbon menu made up of File,
  Home, Insert, Share, Draw, Review and View. This
  menu appears at the top of the OneNote screen

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Create a Notebook

• Click on the File tab to open Notebook
  Information.
• Click New to open New Notebook. Here, you
  decide where the Notebook will be stored and what
  it will be named. In this example, well create
  a notebook for History of Chocolate. The file
  will be stored on My Computer in the specified
  location. Click on the Create Notebook button
  to complete.

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Adding Sections

• Once the notebook is created, its time to add
  sections to the notebook. For the History of
  Chocolate notebook, a section is created for
  Early History. Remember that a Section is like
  a file folder.
• A few section tabs are created by default. They
  can be renamed by double clicking on the tab and
  typing in the new name. For our example, weve
  created a section called Early History.

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Section

• New section called Early History.

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Adding pages

• Sections are made up of pages and the pages can
  have different topics.
• The page names are entered in this area of the
  Section
• For the History of Chocolate, in the Early
  History section, well create a Page for
  Mesoamerica.

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Adding pages

• As pages are created, they can be seen in the
  New Page section of the screen.
• Additional pages for a section are created by
  right clicking in the New Page , and selecting
  New Page.
• The next slide, shows that the Early History
  section contains pages for Mesoamerica,
  Europeans and Industrial Revolution.

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Early History
Page name
New Page section

• List of notebooks

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Adding info the page

• Text is added to the page by clicking anywhere on
  the page and typing inside the resulting box

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Links to web pages

• To create a link to a web page, select the Insert
  tab from the menu ribbon.
• Highlight the text that will be the hyperlink.
• Click the Link icon, , to open the Link
  dialog box.
• Put the url Address box.
• In this example, were going to learn more about
  the Aztecs by visiting a web site. To do this,
  highlight the word Aztecs, click Link, and then
  insert the url into the Address box.

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Linking to Aztec Info
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Linking to Aztec Info

• This page shows that Aztecs is now a link.

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Linking to aztec info

• Now, by clicking on the Aztecs link, we can
  visit the Aztec website

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Linking to files

• Links to files are handled the same was as links
  to web pages. Except instead of the Address
  being a url, it will contain the path to the
  file.
• By clicking on the open file folder icon, you can
  easily navigate to where the file is stored

Navigate to files
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Linking to other sections

• You can easily create links to information on
  other sections/pages within a notebook and within
  other notebooks.
• Lets view the recipe for a traditional Aztec
  drink, Xocolatl, by creating a link on the
  Mesoamerican section that will link to the
  Chocolate Recipes section.

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Linking to other sections

• Highlight the word Xocolatl.
• Click on Insert in the ribbon menu.
• Click on the Link icon to open the Link box.
  Notice the box for Or pick a location on
  OneNote Beneath this box is a window showing
  all of my Notebooks.

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Linking to other sections

• By clicking on the nodes of the notebook History
  of Chocolate we can drill down to the Aztec
  Chocolate page on the Chocolate Recipes
  section.
• After clicking on Aztec Chocolate, notice that
  the Address box is populated. Click OK.

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Linking to other sections

• Now Xocolatl is appears as a link
• Clicking on the link retrieves the recipe on the
  Aztec Chocolate page of the Chocolate Recipes
  section.

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Emails

• Add emails to notebooks.
• Open the email.
• Click the OneNote icon.
• Pick where you want to store the email, and click
  OK.
• In this example, we will add an email to the
  Early History section of the History of
  Chocolate notebook. It could also be added to a
  page inside the section. See the next slide for
  the dialog box.

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Emails

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EMAILS

• After clicking OK, a new page called Chocolate
  use by Aztec Priests has been added to the
  Early History.
• I usually create a section just for emails.
• Notice that the page takes its name from the
  emails Subject.

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Adding tags

• OneNote comes with a variety of pre-defined tags
  that can be used to highlight information.
• Tags are found on the Home tab of the menu
  ribbon. Heres a few examples of the available
  tags

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Adding Tags

• Outlook tasks can be added to section or page by
  clicking the Outlook Tasks icon on the Home menu
  ribbon. Here, an Outlook Task has been added to
  the Industrial Revolution page of the Early
  History section. This task will show up in
  Outlook.

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Adding tasks

• The Outlook Task
• Here it is in Outlook

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Searching tags

• Use the Find Tags icon on the Home tab of the
  menu ribbon to view all of your tags in the Tags
  Summary. Here, we can see all of the tags for
  the Early History section. I have a To Do
  option to Call Dr. Jones, a critical message,
  and a question.

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Inserting pictures

• Click on Insert on the OneNote menu ribbon.
• Click on the Picture icon.
• Find your picture.
• Click Open.
• Here, a picture of a European Coffee house has
  been inserted on the Europeans page of the
  Early History section

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Sharing notebooks on the network

• In this example, well share the History of
  Chocolate notebook on the network.
• Display Notebook Information by clicking on
  File located on the ribbon menu. This information
  is a list of all of the notebooks that you have
  created.
• Scroll down to the History of Chocolate
  notebook.

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Sharing notebooks on the network

• Open the Share Notebook window by clicking on
  the link Share on web or network.
• Share Notebook window

Click here!
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Sharing notebooks on the network

• Click on Network located in the 2. Share On
  section.
• Browse to locate the desired network location in
  the 3. Network Location section, then click the
  Share Notebook button.

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Sharing notebooks on the WEB

• In this example, well share the History of
  Chocolate notebook on the web.
• Display Notebook Information by clicking on
  File located on the ribbon menu. This information
  is a list of all of the notebooks that you have
  created.
• Scroll down to the History of Chocolate
  notebook.

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Sharing notebooks on the WEB

• Open the Share Notebook window by clicking on
  the link Share on web or network.
• Share Notebook window

Click here!
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Sharing notebooks on the WEB

• Click on Web located in the 2. Share On
  section.
• Click on Windows Live in the 3. Web Location
  section to access the SkyDrive.

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Sharing notebooks on the WEB

• A Microsoft account is required to use the
  SkyDrive. Anyone can set one up.
• Once the account is set-up, its time to share
  the History of Chocolate notebook.
• Click on Upload.
• Find the History of Chocolate notebook. Thats
  it! Now an orange rectangle, OneNote
  Presentation appears.

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Sharing notebooks on the WEB

• OneNote Presentation isnt very descriptive.
• Rename it to OneNote History of Chocolate.
• Right click on the orange OneNote Presentation.
• Select Rename.
• Type the new name.
• Much better!

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Sharing notebooks on the WEB

• Now that the file has been uploaded to SkyDrive,
  its ready to share.
• To share
• Right click on the file
• Click on Sharing and fill out the form and
  click Share

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Onenote resources

• Getting Started with OneNote
• The Story of Chocolate