Mail Attender for Exchange Tech Overview

1
Introduction
Mail Attender for Exchange Technical Overview
Presentation
Sherpa Software Group Narrated by Thomas
Hand Approximate Time 15 minutes
2
Common Uses

• Email policy enforcer
• Limiting legal liability
• Space reclamation
• Archiving and exporting of content
• Storage auditing
• Search and destroy missions
• Mailbox migration cleanup

Time Remaining 1505
3
Architecture

• Two Main Components
• Mail Attender MMC Application
• Create, edit and distribute rules
• Installs on any computer
• Mail Attender Processing Engines
• Applies rules to Exchange mailboxes
• Installs on a PC or server
• Runs as a service or stand-alone application

Time Remaining 1256
4
Architecture

• Processing performance
• Depends on many factors
• Testing provides best indications
• Processing does not impact users
• Throttle processing engines on the fly

Time Remaining 1205
5
Architecture

• Rules are stored as files in shared folders

Processing Engine
Shared Rules Directory
Mail Attender MMC Snapin
Processing Engine
Time Remaining 1102
Shared Rules Directory
Processing Engine
Processing Engine
6
Architecture

• Several processing engines can share rules and
  manage the same Exchange servers

Processing Engine
Shared Rules Directory
Exchange Server
Processing Engine
Time Remaining 1022
Processing Engine
7
Architecture

• Processing can be geographically distributed and
  remotely managed

Local Area Network
Administrator Desktop
WAN, VPN or Dialup Link
Shared Rules Directory
Processing Engine
Mail Attender MMC Snapin
Time Remaining 933
Exchange Server
Exchange Server
8
Managing Exchange

• Mail Attender treats Exchange as a tree

Time Remaining 855
9
Managing Exchange

• Conditions are satisfied at each level

1) Mailbox gt 150 MB
2) Message gt 180 Days
Time Remaining 744
10
Managing Exchange

• Actions can be performed on any item in the
  satisfied branch of the tree

1) Mailbox gt 150 MB
2) Message gt 180 Days
1) Generate Folder Report
2) Export Attachments
3) Delete Message
Time Remaining 655
11
Managing Exchange

• Rules can be limited to certain
• Exchange Servers
• Users and Groups
• Mailbox Folders
• By Name
• Expression
• Explicit Path and Name
• Inclusive or exclusive lists

Time Remaining 626
12
Managing Exchange

• Rules can be limited to certain processing
  engines
• By shared folders
• All processing engines using one folder
• All Exchange processing engine
• Only one processing engine

Time Remaining 531
13
Rule Conditions

• Message Size
• Message Size
• Attachment Count
• Message Age
• Message Age
• Message Date
• Message Content
• Message Contains
• Message Received From
• Message Sent To
•  
• Message Type
• Message Class
• Message Type
•  
• Message Status
• Message Read-Unread Status
• Message Importance Status

• Attachment Size
• Attachment Size
•  
• Attachment Age
• Attachment Age
• Attachment Date
•  
• Attachment Name
• Attachment Name
• Attachment Shortcut Path
•  
• Attachment Type
• Attachment Type
•  
• Attachment Properties
• Test Attachment Keywords

• Mailbox Size
• Mailbox Size
• Mailbox Quota Status
• Inbox Size
• Deleted Items Size
• Sent Items Size
• Mailbox Status
• Out of Office
• Contains Folder
• Does Not Contain Folder
• Address Book Status
• Quota Type
• Quota Limit Size
• Quota Limit Not Set
• Mailbox Properties
• Test Mailbox Keywords
•  

Time Remaining 458
14
Rule Actions

• Folder Actions
• Delete Folder
• Delete Specific Folder
• Empty Folder
• Empty Specific Folder
• Rename Folder
• Rename Specific Folder
• Create Folder
•  
• Message Actions
• Delete Message
• Export Message
• Export and Delete Message
• Copy Message to Folder
• Move Message to Folder
• Copy Message to Public Folder
• Move Message to Public Folder
• Forward Message
• Change the Read-Unread Status

• Attachment Actions
• Delete Attachment
• Export Attachment
• Export and Delete Attachment
• Import Shortcut Attachment
• Update Shortcut Path
• Copy Attachment to Folder
• Copy Attachment to Public Folder
• Move Attachment to Folder
• Move Attachment to Public Folder
• Forward Attachment
•  
• Shared Reports
• Filed Reports
• Emailed Reports
• Posted Reports
• List Report
• Mailbox Report
• Mailbox Contents Report

• Alerts and Logging
• Send Alert Email
• Post a Mailbox Message
•  
• External Execution
• Execute Program or Script
• Execute Imported Batch or Script
•  
• Mailbox Actions
• Set Out of Office
• Set Out of Office Text
• Set Quota Type
• Set Quota Limit Size
• Clear Quota Limit
• Increase Quota Limit Size
• Decrease Quota Limit Size
• Clear Warning Data
•  

Time Remaining 440
15
Other Features

• Warn users before applying actions
• No Warning
• Default Warning
• Custom Warning
• Warnings are grouped into one email

Time Remaining 425
16
Other Features

• Control over repeating actions on the same
  Exchange items
• Apply every time regardless of repeats
• Apply once per rule execution
• Apply only once

Time Remaining 313
17
Other Features

• Dynamic Keywords
• Gives context to subjects, paths, messages, and
  other condition and action parameters
• Example
• gt The message 'FOLDER_PATHNAME\MESSAGE_SUBJEC
  T' will be deleted after ACTION_WARNINGSLEFT
  more notifications.
• Becomes
• gt The message '\Inbox\My Project\Fwd Project
  Schedule' will be deleted after 2 more
  notifications

Time Remaining 200
18
Other Features

• Flexible Scheduling
• Create a list of schedules
• Once
• Daily
• Periodic
• Certain days of the week
• Certain weeks of each month

Time Remaining 105
19
Conclusion

• Mail Attender for Exchange
• Sherpa Software Group
• 1300 Old Pond Road
• Bridgeville, PA 15017
• [phone]
• www.sherpasoftware.com