COMMERCIAL PUBLICATION OFFICE COLLECTION PROGRAM OVERVIEW

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COMMERCIAL PUBLICATION OFFICE COLLECTION
PROGRAM OVERVIEW
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Program Overview

• The Commercial Publication Program takes
  advantage of bulk ordering and library-specific
  discounts to save money for USAF. Using central
  APFs frees unit funds for other purposes.
• All commercial publications are to be ordered
  through or coordinated with the base library IAW
  AFMAN 23-110 V2.
• The base library is the sole agency tracking
  mission essential publications for offices IAW
  AFI 34-270 4.8.1 . This data is required for RCS
  HQ AFSVA/SVPAL.

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Guidance Documents

• AFMAN 23-110 V2, Pt. 2 9B24.5
• AFI 34-270 Chapter 4 Attachment A6
• AFLIS Central Procurement Guide
• AFI 65-601 V1 4O4.38
• AFI 64-117, 2.3.3

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Authorized Program Use

• Offices supported by AF funding
• Some exceptions
• JAG
• Surgeon General
• Family housing referral offices
• Family support centers
• But ASK! You never know . . .

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Authorized Materials

• Magazine Journal subscriptions
• Books
• Informational CD-ROMS
• No software programs
• Online services
• Janes publications, magazines, etc
• Examples of publications that support the mission
• Fire Codes for the Fire Department
• AP Style Guide for Public Affairs
• ASK there are many more

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Office POC Responsibilities

• Commander appoints Office POC in writing to the
  library
• Office POC and Publication Acquisitions
• Determine their units mission publication needs.
• Complete and submit publication request forms.
• Act as the liaison between their unit and the
  base library throughout the acquisitions process.
• Office POC and Collection Custodian
• Maintain records of orders placed with the base
  library.
• Coordinate GPC purchases of commercial
  publications.
• Maintain accurate inventory of received
  materials.
• Ensure annual budget is submitted.
• Coordinate disposal of obsolete commercial
  publications with base library and maintain
  records of disposal.

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Procedure General

• Materials are requested with the PUBLICATION
  REQUEST FORM.
• Justification must include statement of mission,
  items mission impact, and why the item cannot be
  housed in the library.
• Books and media purchased through this program
  are Cannon Library property which are placed on
  loan to the office for an indefinite period and
  subject to annual inventory.

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Procedure Request for Funding

• The Office POC determines the commercial
  publication requirements for the organization and
  prepares the request forms.
• POC completes one Commercial Publication Request
  Form for each publication required.
• The unit commander certifies that the requested
  publications are mission-essential IAW AFI34-270,
  4.3.
• The library director certifies that publication
  requests meet mission and eligibility
  requirements IAW AFI 34-270 and AFLIS Central
  Procurement Guide, and then forwards them for
  processing.

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Procedure GPC Coordination

• The Office POC determines the commercial
  publication requirements for the organization and
  prepares one Publication Request Form for each
  publication required.
• The unit commander certifies that the requested
  publications are mission-essential.
• The library director certifies that publication
  requests meet requirements, approves GPC use, and
  returns the signed request to the Office POC.
• Office POC follows unit guidance for GPC
  purchases records management.

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More Information

• Guidance and Forms
• http//www.cannonlibrary.org/links/mission.htm
• Library Staff Assistance
• 784-2786
• 27sow.library_at_cannon.af.mil