Word Processing

1
Word Processing

• Demonstration

2

• Some of the slides in this demonstration have
  blue un-numbered text.
• This text comes from the example exam which I
  have used for this demonstration.
• Unless I have stated otherwise the following
  slides demonstrate how to carry out the
  instructions in blue.
• Some blue instructions are similar to skills
  previously demonstrated so you may be asked
  complete them independently.

3
Using a suitable software package, load the file
SPEC2.RTF
4

• Save Target as the file SPEC2.RTF into a new
  folder.
• e.g. My Documents / ICT / Word Processing Demo
• Launch Microsoft Word.
• Click the File menu and click the Open option.
• Navigate to the folder you created in step 1
  above.
• Click the file SPEC2.RTF and click open.
• Click the File menu and click the Save As option.
• Click the Files of type drop down Menu, move to
  the top of the list and click Word Document.
• Click Save

5

• Click the View menu and the Zoom option.
• Click Whole page.
• Click OK.

6
Set the page size to A4.Set the page orientation
to landscape.Set the top and bottom margins to 3
centimetres and the left and right margins to 2
centimetres.
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• Click the Tools menu and Options.
• Click the General tab and make sure Measurement
  units are Centimetres.

8

• Click the File menu and Page Setup.
• Choose Landscape and set margins as shown in the
  Margins tab.
• Choose A4 in the Paper tab.

9
Place your name left aligned, your centre number
centre aligned and your candidate number right
aligned in the header. Place an automated page
numberright aligned in the footer.Ensure that
all the alignments match the page size.
10

• Type your name on the left.
• Press the Tab key, type the centre number and
  drag the centre to around 12 on the ruler.
• Press the Tab key, type your candidate number and
  drag the right tab to the right.
• Click Switch Between Header and Footer icon the
  Header and Footer toolbar.

11

• Click the right align icon in the Formatting
  toolbar.
• Click the Insert menu and then the Page Numbers
  option.
• Check the alignment and click OK.
• Close the Header and Footer.

12
Format the entire document into three equally
spaced columns, with a 4 millimetre gap between
the columns.
13

• Click the Format menu and the Columns option.
• Click Three in the Presets section, type 0.4 cm
  (or 4 mm) in the Spacing box and click OK.

14
Set the text to a serif font.
15

• Press Ctrl A.
• Change the font to Times New Roman.

16
Set the text to 1.5 line spacing.
17

• Press Ctrl A to select all the text.
• Click the Format menu and the Paragraph option.
• Click the Line spacing drop down menu and click
  1.5 Lines

18
Make the text fully justified.Set the text size
to 10 point.
19

• Select all the text by pressing Ctrl A.
• Select 10 from the font size menu.
• Click Justify.

20
The 1st page should now look like
21
Insert a page break before the first paragraph.
22

• Click before the first paragraph to place the
  cursor there.
• Click the Insert menu and click the Break option.
• Click Next Page and click OK.

23
Format ONLY the first page of the document as a
single column.
24

• Move up to the page you just created and click
  into the 1st line.
• Change this to one column.

Note
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Make this first page a title page by adding the
heading Rootrainer Trees.Make the heading
centre aligned.Set the text size of the heading
to 72 point.Make the heading underlined.

• You can do this independently but note
• Click to get a cursor before typing.
• Keep pressing return until you are in the centre
  (vertically) of the page.
• The heading will have one word on the left and
  one word on the right of the page until you
  centre align it (this is because justify, which
  you choose earlier, forces each line to be the
  same length.

26
The title page should now look like
27

• You can complete the following slide
  independently.

28
Add the subheading Plans for the future below the
heading.Set the text used for the heading and
subheading to the same sans-serif font.Set the
text size of the subheading to 24 point.Make
the subheading italic and ensure that it is not
underlined.Make the subheading centre aligned.
29
The title page should now look like
30
Move the last paragraph that starts Expansion
plans for so that it becomes the second
paragraph.
31

• Select the last paragraph, right click and click
  Cut.
• Move to after the first paragraph, right click
  and click Paste.
• Press return either before or after depending on
  where you pasted to make the spacing between
  paragraphs the same as the rest of the document.

32
The first 2 paragraphs should now be
33
Change the bulleted list to an automatically
numbered list using roman numerals like thisi.
bonsai treesii. landscapingiii. koi carp
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• Select the bulleted list mentioned on the
  previous slide.
• Click the Format menu and then the Bullets and
  Numbering option.
• Click the Numbered tab, the Roman Numerals style
  and then Customize.

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• Click the Number style drop down menu and choose
  i, ii, iii,

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The list should now look like
37
In the stylesheet excerpt within the document,
the colour code for the website paragraph style
should be set to pure green (with no red or blue
components).Change the hexadecimal code so that
the new hexadecimal code is set to pure green.
38

• Launch DreamWeaver.

39

• Click the text colour pop up menu.
• Move to green in the first column and note the
  colour code.
• Note if you are asked for other pure colours in
  other exams, only use the colours in this first
  column.

40

• Set the colour code of the paragraph style to
  pure green.

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Stylesheet Excerpts

• p color 00ff22 font-family Arial, Helvetica,
  sans-serif font-size 12px

• px for pixels
• pt for point

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In the stylesheet excerpt, the paragraph font
size should be set to 12 pixels. Change the
stylesheet so that this is correct.
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• Set the font size of the paragraph style to 12
  pixels.

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Stylesheet Excerpts

• Each aspect name is followed by a and then
  details.
• Each aspect of a style is separated by a

• p color 00ff22 font-family Arial, Helvetica,
  sans-serif font-size 12px

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Bold Italic

• Bold
• font-weight bold
• Italic
• font-style italic

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In the stylesheet excerpt, the list should be set
to bold. Change the stylesheet sothat this is
correct.
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• Set the list style to bold.

add
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Accepting sans-serif or serif fonts

• To accept a sans-serif font as well as other
  specified fonts e.g. Arial, Helvetica
• font-family Arial, Helvetica, sans-serif
• To accept a serif font add serif instead.

49
In the stylesheet excerpt, the list should be set
to accept a serif font as well as thespecified
fonts. Change the stylesheet so that this is
correct.
50

• Set the list style to accept sans-serif fonts (as
  well as the specified fonts).

add
51
Locate the table containing the word Analysis in
the top left cell.Insert a new column 4 (between
Soil and Packing).Enter the following data into
this column
52

• 54. If the leftmost line of your table is not
  visible then click in the offending column.
• Move to the ruler and move around to find a
  double headed arrow pull it slightly to right.
• If necessary double click the left lines of
  columns to auto-size them.

53

• Double click the line between columns 1 and 2 to
  make the table fully visible.
• Double click all columns like this to auto size
  them.
• Select the Packing column.
• Right click the column and click Insert Columns.
• Enter the data as instructed on the previous
  slide.
• Double click this new column to auto size it.

54
Delete the third and fifth rows from the table
(those with Size 2).Ensure that all of the table
is visible with no text wrapping.
55

• Select row 5.
• Click the Table menu, move to the Delete option
  and click Rows in the sub-menu.
• Do the same for row 3.

56
The table should now look like
57
Set all paragraphs (not lists, tables or
excerpts) so that the first line of each
paragraph is indented by 2 centimetres.
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• Select all paragraphs before the table as normal.
  
• Then hold the Ctrl key and select all other
  paragraphs on both pages.
• In this way you can select only the paragraphs.

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(No Transcript)
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• Click the Format menu and click the Paragraph
  option.
• Click the Special drop down menu and click First
  line.
• Type 2 cm into the By box.
• Go round and select not lists, tables or excerpts
  and undo this (same but click (none) in the
  Special drop down menu.

61
Import a graphic image showing a tree (from clip
art, scanner, digital camera orelsewhere), and
place this in the top left corner of page 2.
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• Click before the first paragraph.
• Press return and move up into the line you just
  created.

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• Remove the indentation by clicking Format
  Paragraph, then clicking none in Special menu in
  the Indentation section of the dialogue box.

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• Click the Insert menu, move to the Picture option
  and click the Clip Art option in the side menu.
• Type tree in the Search text box and click Search.

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• Click the image of your choice and double click
  the image inserted.
• Click the Layout tab, click the In line with text
  option and then click OK.

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Change the image so that it is re-sized to
fill the column width the text sits below the
image.It should look like this
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• Drag the bottom right corner handle to resize the
  image.

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Spell-check and proof-read the document.
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Spell Checking

• I suggest you spell check the whole document (see
  next slide for instructions).
• However, this means that Word will go show words
  which are correct but it does not recognise and
  you will end up clicking Ignore quite a lot.
• Some of you may prefer to right click each word
  with a squiggly red line underneath and correct
  each word in the normal way.
• However, this means you will have to find them
  yourself and make sure you dont miss any.

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• Make sure the Language is English (U.K.)
• Click the Tools menu and then the Spelling and
  Grammar (or F7 on the keyboard).
• Click Ignore All if you believe the word to be
  correct but Word just does not recognise it
  (usually names). Otherwise click the correct word
  in the Suggestions list and click Change.
• Keep on repeating the above until the whole
  document has been checked and click OK.

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Place page breaks, if necessary, to ensure
that tables do not overlap two pages
bulleted lists do not overlap two pages there
are no widows there are no orphans there are
no blank pages.
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• Orphans
• Last line of a paragraph at the top of the next
  page.
• Widows
• First line of a paragraph at the bottom of the
  previous page.
• Basically check that the points on the previous
  slide do not exist by inserting line breaks
  before any problem tables, bulleted lists or
  paragraphs if necessary or deleting any blank
  pages.
• I also suggest you change your image to a shorter
  one if it is too high and causing problems.
• You can also ask Word to try and stop Orphans and
  Widows automatically for you by following the
  instructions on the next slide.

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• Press Ctrl A to select all the text in the
  whole document.
• Click the Format menu and click the Paragraph
  option.
• Click the Line and Page Breaks tab.
• Click the Widows / Orphan control check box.
• Click OK.

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Save the document.
I hope I dont have to demonstrate this
instruction!