2005 AYP Training

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2005 AYP Training
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Agenda

• 900am Welcome and Introductions
• 930am AYP Project Overview
• Objectives
• Role of the AYP Regional Support Team
• Information Security Procedures
• 1000am General overview of Assessment
  Processing/AYP
• Important Dates
• Application Access
• 1030am Data Flow (Student Record, Assessment
  Processing, AYP Reports)
• 1130am Lunch
• 1230pm Overview of AYP Reports and
  Calculations
• Test Participation
• Academic Performance
• Second Indicator
• 300pm Support Resources
• Resources on the web
• Escalations
• On-going communication/meetings
• Reset Passwords

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Welcome and Introductions
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AYP Project Objectives

• Help ensure the accuracy and timely verification
  of the 2005 AYP Reports
• Work closely with schools/districts to improve
  AYP data collection, review, analysis,
  correction, reporting and submission life cycle.
• Help prepare and guide schools/districts in order
  to avoid AYP reporting surprises.
• Educate schools/districts why they may not be
  meeting AYP requirements and help explain how to
  best correct reporting errors or better
  understand why the report is indeed correct.
• Minimize the number of appeals.

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Role of the AYP Analyst

• Assist Georgia schools and school districts in
  gathering and reporting data that will determine
  whether or not they meet the federally mandated
  requirements of No Child Left Behind.
• Work with schools and districts to provide
  proactive support during the upcoming Adequate
  Yearly Progress (AYP) data collection period.
• Work within an assigned territory/region to guide
  and assist schools and districts through data
  preparation, submission, and correction
  activities.
• Educate schools, districts and superintendents on
  why their data may or may not have met AYP
  requirements.
• Work closely with peers in the field to share key
  findings and lessons learned in an effort to
  provide better statewide support.
• Track both inbound and outbound support
  activities and resolutions.
• Communicate, communicate, communicate.

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Overview of NCLB/AYP

• Important Dates
• May 12th AYP Account information emailed to
  approved Principals
• May 16th Assessment Processing and AYP Report
  applications available
• June 15th Student Record Sign-off Deadline
• June 30th AYP Report Certification Deadline
• June 27th through July 29th Appeal Submission
  Window
• Testing Windows
• GAA August 1st, 2004 through June 1st, 2005
• GHSGT March 21st, 2005 through April 1st, 2005
• CRCT April 4th, 2005 through May 4th, 2005
• MGWA January 18th, 2005 through January 21st,
  2005
• Assessment Data Availability
• GHSGT data available in applications May 16th,
  2005
• MGWA data available in applications May 16th,
  2005
• CRCT data available in applications week of June
  6th, 2005
• GAA data available in applications week of June
  13th, 2005

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Application Access

• In April, Superintendents used the Manage
  Principal Access application to grant or deny
  Principal access to the 2005 AYP Reports. Those
  Principals that were granted access will receive
  an email with their ID and password on May 12th,
  2005.
• Note Principals will use their Email Address as
  their username and their temporary password will
  be six letters. Principals will be required to
  change their temporary password.

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Student Record/Assessment Processing/AYP Data Flow
One-time load of Assessment Data (GHSGT, GAA,
CRCT)
District Uploads/Enters Student Record data
Information is fed into Assessment Processing
Application
Information is loaded into AYP Reports during the
nightly refresh
District matches records the were not
automatically matched on System ID, School ID and
Student ID and enters LAB/Medical Emergency data
DOE Activities
One-time load of FTE-1 and FTE-3 data
On-going until SR/Assessment Data is signed-off
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Student Record/No Child Left Behind/AYP Data Flow

• Critical Errors These Student Record Errors
  will cause data not to be loaded into the AYP
  System

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Assessment Processing Application

• Formerly known as NCLB Application
• Purpose
• Automatically matches 95 or more of the
  assessment records to Student Record data
• Permits manual matching of remaining records
• Permits entry of LAB Scores and students with
  medical emergencies
• Enhancements for 2005
• Better response time and system availability
• Data uploaded in SR will be available for
  matching after validation
• Improved user interface and menu navigation
• Unmatched assessments may be matched to students
  in any school

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Assessment Processing New Look
Navigation Breadcrumbs allow users to quickly
return to a specific page or menu item.
Assessment Processing Main Menu better
navigation and item organization.
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DemonstrationURL - https//appuat.doe.k12.ga.us/
wdoe-html/logon-ssl.htmlIDs TrainingUser1,
TrainingUser2Training User3

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AYP Report Overview

• Changes for 2005
• AMO Bar Changes
• Three years of data in Average Test Participation
• New drill through display for checking data
  quality
• Downloads available for all CRCT and GHSGT
  subjects
• Download for Graduation Rate will include all
  students
• Full Academic Year students counted more
  consistently at District and School levels
• Download spreadsheet has additional fields and
  non-relevant fields have been removed.

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Test Participation
Access Drill Through Reports by clicking any
number in the year 2005.
Three Years of Data
Note Enhanced Drill Through Reports are
available for Test Participation, Academic
Performance and Second Indicator.
At-a-glance group determinations
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Drill Through Display
Measurement and Group filters
Key Information about the Student Record selected.
Student Search Option
List of students based on filtered criteria
Note The First and Last Names as well and the
Student ID in the report are fictitious.
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AYP Report Overview
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DemonstrationURL - https//appuat.doe.k12.ga.us/
wdoe-html/logon-ssl.htmlIDs TrainingUser1,
TrainingUser2Training User3
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Support Resources

• On the web
• Georgia Dept of Education - www.gadoe.org
• Governors Office of Student Achievement -
  www.gaosa.org
• U.S. Dept of Education www.ed.gov
• AYP Resources Database - http//admin.doe.k12.ga.u
  s/gadoe/AYPResources.nsf
• ID
• Password
• Consolidated State Accountability Application
  Workbook - http//www.doe.k12.ga.us/_documents/sup
  port/plan/ayp_plan_workbook.pdf
• Lotus Notes
• AYP Resources Database

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Questions?

• Questions?????