2005 AYP Training

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2005 AYP Training
Jennie ViersKennesaw State University
Educational Technology Training Center (KSUETTC)
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Agenda

• AYP Project Overview
• General overview of Assessment Processing/AYP
• Data Flow
• Overview of AYP Reports and Calculations
• Support Resources
• Questions?

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AYP Project Objectives

• Help ensure the accuracy and timely verification
• Work closely with schools/districts to improve
• AYP data collection
• Review
• Analysis
• Correction
• Reporting
• Submission.
• Help prepare - avoid AYP reporting surprises.
• Educate schools/districts
• Why they may not be meeting AYP
• Correct reporting errors
• Minimize the number of appeals.

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Role of the AYP Analyst

• Assist Georgia schools and school districts in
  gathering and reporting data
• Provide proactive support
• Assist schools and districts - data preparation,
  submission, and correction activities.
• Educate on why their data may or may not have met
  AYP requirements.
• Communicate, communicate, communicate.

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Overview of NCLB/AYP

• Important Dates
• May 12th AYP Account information emailed to
  approved Principals
• May 16th Assessment Processing and AYP Report
  applications available
• June 15th Student Record Sign-off Deadline
• June 30th AYP Report Certification Deadline
• June 27th through July 29th Appeal Submission
  Window
• Testing Windows
• GAA August 1st, 2004 through June 1st, 2005
• GHSGT March 21st, 2005 through April 1st, 2005
• CRCT April 4th, 2005 through May 4th, 2005
• MGWA January 18th, 2005 through January 21st,
  2005
• Assessment Data Availability
• GHSGT data available in applications May 16th,
  2005
• MGWA data available in applications May 16th,
  2005
• CRCT data available in applications week of June
  6th, 2005
• GAA data available in applications week of June
  13th, 2005

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Application Access

• In April, Superintendents used the Manage
  Principal Access application to grant or deny
  Principal access to the 2005 AYP Reports.
  Principals were granted access received an email
  with their ID and password on May 12th, 2005.
• Note Principals will use their Email Address as
  their username and their temporary password will
  be six letters. Principals will be required to
  change their temporary password.

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Student Record/Assessment Processing/AYP Data Flow
One-time load of Assessment Data (GHSGT, GAA,
CRCT)
District Uploads/Enters Student Record data
Information is fed into Assessment Processing
Application
Information is loaded into AYP Reports during the
nightly refresh
District matches records the were not
automatically matched on System ID, School ID and
Student ID and enters LAB/Medical Emergency data
DOE Activities
One-time load of FTE-1 and FTE-3 data
On-going until SR/Assessment Data is signed-off
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AYP Report Overview

• Changes for 2005
• Three years of data in Average Test Participation
• New drill through display for checking data
  quality
• Downloads available for all CRCT and GHSGT
  subjects
• Download for Graduation Rate will include all
  students
• Full Academic Year students counted more
  consistently at District and School levels
• Download spreadsheet has additional fields and
  non-relevant fields have been removed.

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Test Participation
Access Drill Through Reports by clicking any
number in the year 2005.
Three Years of Data
Note Enhanced Drill Through Reports are
available for Test Participation, Academic
Performance and Second Indicator.
At-a-glance group determinations
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Drill Through Display
Measurement and Group filters
Key Information about the Student Record selected.
Student Search Option
List of students based on filtered criteria
Note The First and Last Names as well and the
Student ID in the report are fictitious.
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Support Resources

• On the web
• Georgia Dept of Education - www.gadoe.org
• Governors Office of Student Achievement -
  www.gaosa.org
• U.S. Dept of Education www.ed.gov
• Consolidated State Accountability Application
  Workbook - http//www.doe.k12.ga.us/_documents/sup
  port/plan/ayp_plan_workbook.pdf
• Training Site
• http//edtech.kennesaw.edu/viers/AYP20Web/AYPtra
  iningsite.htm
• Lotus Notes
• AYP Resources Database

Questions? Contact your AYP Analyst