Fayette County School System Superintendent Onboarding Process

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Fayette County School SystemSuperintendent
Onboarding Process

• Reaneé Ivey Ellis, Ph.D.

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Onboarding Initiative Owner Date Completed
Pre-Arrival Initiative
Position Announcement (Collaboration to Develop Announcement of Position) Superintendent Position Announcement Fayette County BOE Then-Superintendent Curriculum Coordinators Reaneé Ivey Ellis GSBA (Don Rooks) 03.10
Vetting Process GSBA (Don Rooks) 08.17.10
Review Application for Comments/Highlights/Accomplishments/Goals/Experiences/Key Issues AND to Learn What Is Important to the Superintendent Using Data to Drive All Decisions (Walkthroughs Looking for Anti-bullying/Harassment, Informational Literacy, Use of Technology to Increase Student Achievement) 21st Century Classrooms Increased Rigor Bulk Purchasing Practices with Neighboring Districts Efficiency with Utilities and Transportation Services Maintain Programs and Services to Students Marketing the Success of the District Community Engagement in Support of Schools Support for Teachers Who Challenge Students With Innovative Teaching Strategies Visible in Community School Leaders Must Maintain an Optimistic Outlook Parents Live in Fayetteville 1980 Graduate of Bremen HS Service Four Years in Air Force His Quote, Failing to Prepare is Preparing to Fail. Reaneé Ivey Ellis (ASAP Ongoing---Key Insights About Possible Expectations)
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Onboarding Initiative Owner Date Completed
Pre-Arrival Initiative
Professional and Civic Affiliations Publications (Heres an Interesting One) District Finds Induction Program Crucial to Success Greene County Supt. Entry Plan.ppt Education is a Relationship Business Celebrate Success Experience Superintendent (2 School Districts), Adjunct Professor for Nova Southeastern University, Assistant Superintendent for Business, Assistant Principal, Athletic Administrator, Social Studies Teacher, Language Arts Teacher, Girls Varsity Basketball Coach
Transition Plan Prior to Arrival (Pre-Arrival Trips to District Meetings with School District Administrators Participation in Cabinet Meetings Meetings with Chamber of Commerce, Community Leaders, Organizations, Clergy, Legislators, Etc.) GSBA Reaneé Ivey Ellis 08.23.10
Criminal Records Check (Was Not Made Available to FCBOE HR Department from GSBA) GSBA Reaneé Ivey Ellis 08.23.10
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Onboarding Initiative Owner Date Completed
Pre-Arrival Initiative
Contract Annual/Monthly Compensation Transportation Allowance Professional Association Expenses Relocation Expenses/Moving Company Expenses Transition Expenses (????.00 Per Month Until ??? Or Through June 30, 2011 Whichever Occurs First) Evaluation Process Leave Accrual Insurance and Retirement Board Contributions to Teacher Retirement System on Behalf of Superintendent Board Contributions to Medicare on Behalf of Superintendent Board Contributions to Social Security on Behalf of Superintendent Professional Liability Insurance Other Components of Total Rewards Package (List) Other Components (List) Fayette County BOE 08.17.10
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Onboarding Initiative Owner Date Completed
Pre-Arrival Initiative
Transition Assistance (Placement Services, Certification, Employment, School Assignments, etc.) for Spouse, Children, Other Administrators Who Will Also Be Joining the District Board Chair Interim Superintendent Reaneé Ivey Ellis 08.17.10- Ongoing
Medical Examination Dr. Jeff Bearden Board Chair
COBRA Coverage for Month of January 2011 (Health and Dental) Reaneé Ivey Ellis Laura Brock, CFO 11.10
Organizational Chart Kathy Smith, Administrative Assistant to Superintendent 08.17.10
Electronic Photo Array of All Principals and Central Office Staff Requested by Dr. Jeff Bearden Human Resources Department Staff Reaneé Ivey Ellis 09.10.10
Benefits 101 Overview of Health, Flexible and Retirement Benefits Options Melanie Griffin Benefits Analyst 10.18.10
Overview of Superintendents Evaluation Process Board Chair
Ensure Salary Arrangements are Entered in Financial E-System Laura Brock, CFO
Ensure Current Position Description is Consistent with Duties Outlined in Negotiated Contract Reaneé Ivey Ellis 08.20.10
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Onboarding Initiative Owner Date Completed
After-Arrival Initiatives (Employment)
Conduct Criminal Records Check Reaneé Ivey Ellis 01.03.11
Identifying Reporting Educator Sexual Misconduct PowerPoint Training (Available on HR Intranet Page/Inside This Section/PSC Ethics Guidelines) Charmany Turnipseed, Position Control Officer
Student Reporting of Acts of Sexual Abuse or Sexual Misconduct Fact Sheet Charmany Turnipseed, Position Control Officer
Code of Ethics PowerPoint Training (Available on HR Intranet Page/Inside This Section/PSC Ethics Guidance) Charmany Turnipseed, Position Control Officer
Verification Form Identifying Reporting Sexual Misconduct And Code Of Ethics Charmany Turnipseed, Position Control Officer
Reasonable Suspicion Factors PowerPoint Charmany Turnipseed, Position Control Officer
First Lab Drug Alcohol Testing Video Training Program Charmany Turnipseed, Position Control Officer
Verification Form Reasonable Suspicion Factors PowerPoint First Lab Drug Alcohol Testing Video Training Program Charmany Turnipseed, Position Control Officer
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Onboarding Initiative Owner Date Completed
Pre-Arrival Initiative
Obtain Georgia Leadership Certificate (Superintendent Elect Had a Georgia Certificate That Expired 6.30.10) Reaneé Ivey Ellis Glenda Miller, Certification Officer 09.10
Establish Central Human Resources E-File Dee Foster Data Imaging Specialist
Establish Email Address (Public and Restricted) Curt Cearley, Director of Technology Services
Obtain GA DOE User Name and Password Curt Cearley, Director of Technology Services
Obtain Other Required Passwords Kathy Smith, Administrative Assistant to Superintendent Curt Cearley, Director of Technology Services
Collaborate with Georgia School Superintendents Association for Entry Assistance Board Chair Herb Garrett, GSSA
Identify Mentor from Georgia School Superintendents Association Herb Garrett, GSSA
Maintain Pre-Arrival Superintendent/Cabinet QA Communications During Transitional Period Superintendent's Entry Plan - QA Reaneé Ivey Ellis
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Onboarding Initiative Owner Date Completed
After-Arrival Initiatives (Employment)
GBI Bureau of Investigation Security Awareness Training 2010 Charmany Turnipseed, Position Control Officer
Onboarding Orientation for Administrators With PSC Support Personnel License Including Completion of PSC Application and Review of Individual Development Plan for Employees With Support Personnel License Reaneé Ivey Ellis
New ID Badge Candy Kreitner Substitute Services Specialist
Department of Family Childrens Services Referral Process Karen Spangler, Lead Social Worker
Staff Use of Internet and Email Policy Charmany Turnipseed, Position Control Officer
Internet Acceptable Use Agreement Charmany Turnipseed, Position Control Officer
New Personnel Information Data Sheet Charmany Turnipseed, Position Control Officer
New Reporting Requirements for Race/Ethnicity Charmany Turnipseed, Position Control Officer
Familial Relationships Applicant Acknowledgement Statement Charmany Turnipseed, Position Control Officer
Verification of Military Experience (Fully Completed DD214 Form Required) Charmany Turnipseed, Position Control Officer
Due Process Rights (Commonly Referred to as Tenure) Reaneé Ivey Ellis
Overview of Renewal/Non-Renewal/Termination Process Reaneé Ivey Ellis Phil Hartley
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Onboarding Initiative Owner Date Completed
After-Arrival Initiatives (Employment)
Highly Qualified (HiQ) Certification Status Glenda Miller, Certification Officer Reaneé Ivey Ellis
Verification of Employment (Employee sends to previous employer to be returned to FCSS) Glenda Miller, Certification Officer
FCSS Professional Certification/Verification of Professional Employment Procedures Glenda Miller, Certification Officer
Loan Forgiveness Letter (FYI) Glenda Miller, Certification Officer
Recruitment Survey Charmany Turnipseed, Position Control Officer
Fayette County School Systems Onboarding Power Point Presentation (To Be Sent After Onboarding Session In Electronic Format. All Employees Must Verify That They Have Received the Forms Listed On The Onboarding Checklists And That They Understand And Will Be Responsible For Reading the Documents and Adhering to the Provisions Stipulated Therein. All Employees Are Advised That They May Contact Any Member of the Human Resources Department If They Have Questions.) Charmany Turnipseed, Position Control Officer
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Onboarding Initiative Owner Date Completed
After-Arrival Initiatives (Benefits)
Teachers Retirement System of Georgia Enrollment Form (Applies to Teachers, Administrators, Administrative Assistants, After-School Site Coordinators, Lead Technicians) Melanie Griffin, Benefits Analyst
Teachers Retirement System of Georgia Informational Booklet (Applies to Teachers, Administrators, Administrative Assistants, After-School Site Coordinators, Lead Technicians) Melanie Griffin, Benefits Analyst
Acknowledgement of Receipt of Workers Compensation Information and Medical History Report (Two Forms) Melanie Griffin, Benefits Analyst
AAA Group Discount Information Flyer Melanie Griffin, Benefits Analyst
The Southern Federal Credit Union Information Packet Melanie Griffin, Benefits Analyst
Activity Pass Melanie Griffin, Benefits Analyst
Direct Deposit Authorization Form (Optional, must attach a blank check marked void) Melanie Griffin, Benefits Analyst 10.18.10
List of Approved Tax Sheltered Annuities Vendors (Upon Request, Additional Information Regarding Peach State Reserves Will Be Provided) Melanie Griffin, Benefits Analyst
After School Program Discounts for Employees Melanie Griffin, Benefits Analyst
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Onboarding Initiative Owner Date Completed
After-Arrival Initiatives (Benefits)
W-4 Form Melanie Griffin, Benefits Analyst
G-4 Form Melanie Griffin, Benefits Analyst
FCSS Health Rates (Premiums Minus the 71.14 for Full-Time Employees) Melanie Griffin, Benefits Analyst
Georgia Department of Community Health Enrollment Form (Form to Decline Enrollment May be Requested) Melanie Griffin, Benefits Analyst
Acceptable Coverage Documentation List Melanie Griffin, Benefits Analyst
Eye Doctors Who Give FCSS Employees Discounts Melanie Griffin, Benefits Analyst
Cancer/Dread Disease Summary Sheet (Enrollment Form Provided Upon Request) Melanie Griffin, Benefits Analyst
Hospital Indemnity Insurance Summary Sheet (Enrollment Form Provided Upon Request) Melanie Griffin, Benefits Analyst
Public School Employees Retirement System Enrollment Form (Applies to Custodians, Maintenance, Bus Drivers and School Nutrition Personnel) Melanie Griffin, Benefits Analyst
Public School Employees Retirement System Informational Booklet (Applies to Custodians, Maintenance, Bus Drivers and School Nutrition Personnel) Melanie Griffin, Benefits Analyst
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Onboarding Initiative Owner Date Completed
After-Arrival Initiatives (Benefits)
Electronic Version of Benefits Onboarding PowerPoint Presentation Melanie Griffin, Benefits Analyst
Flexible Benefits Option Statement (Must Enroll Online at www.team.georgia.gov/portal/site/FLEX Within 30 Days From Your Date of Hire) Melanie Griffin, Benefits Analyst
Flexible Benefits Program Booklet Melanie Griffin, Benefits Analyst
SubFinder Mini-Training Candy Kreitner, Substitute Services Specialist
State Health Benefit Plan Decision Guide Melanie Griffin, Benefits Analyst
Infinite Campus Training Sarah MacDonald, Programmer/Analyst
Superintendents Entry Plan Dr. Jeff Bearden Melinda Berry-Dreisbach, PIO
Review of School District Compensation Structures (Educator, Unified, At-Will, Independent Contractor) Reaneé Ivey Ellis
Leader Keys Evaluation Training Tracie Fleming, Director of Secondary Education/Professional Learning Reaneé Ivey Ellis
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Onboarding Initiative Owner Date Completed
After-Arrival Initiatives (Benefits)
SparkFly Discount Flyer and Card Melanie Griffin, Benefits Analyst
Leave Advisement Melanie Griffin, Benefits Analyst
DaysWorked YearsExp. SickLeave Vacation Full Time/Part Time
240 1-5 15 8 Full Time
240 6-10 15 12 Full Time
240 11-20 15 15 Full Time
240 21 15 18 Full Time
240 1-5 7.5 4 Part Time
240 6-10 7.5 6 Part Time
240 11-20 7.5 7.5 Part Time
240 21 7.5 9 Part Time
210 - 13.75 0 Full Time
200 - 13 0 Full Time
200 - 6.5 0 Part Time
190 - 12.5 0 Full Time
190 - 6.25 0 Part Time
185 - 12 0 Full Time
185 - 6 0 Part Time
180 - 11.25 0 Full Time
180 - 5.75 0 Part Time
174 - 10.75 0 Full Time
174 - 5.5 0 Part Time
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Onboarding Initiative Owner Date Completed
After-Arrival Initiatives (Benefits)
Performance Evaluation Instrument Training Support Services Evaluation Instrument Training Overview of All Other Training Instruments Reaneé Ivey Ellis
School Calendar Reaneé Ivey Ellis
Superintendents 11 With Cabinet TBA Dr. Jeff Bearden TBA
T-Shirts Galore Reaneé Ivey Ellis

• Philosophy Relative to Human Capital Management
• Compensation Classification Study
• Review of Key Issues Attendant to G Section
  Policies
• CPI
• Cycle One -October 5, 2010-October 27, 2010 (TE)
• Cycle Two-March 3, 2011-March 25, 2011 (Data
  Collection)
• Cycle Three-July 7, 2011-July 21, 2011 (Leave)
• Reasonable Suspicion Matters
• Multi-Year Contracts for Administrators
• Vetting Substitute
• Unpaid Disability Leave
• Internal Vacancy Postings Prior to External
  Vacancy Postings
• Workers Compensation (Self-Funded/Transition to
  New TPA)
• Benefits (71.14 Paid by BOE for Health and
  22.00 Paid by BOE for Dental
• Exploratory Educational Opportunities (Acceptance
  Criteria)
• Board Agenda Items Due Date (Thursday/200
  p.m./Prior to Board Meeting)
• Military Experience Credit for Classified
  Personnel
• Continuation of Summer Hours (4/10 Work Week)

HR Concerns/Updates/Clarifications Needed Reaneé Ivey Ellis TBA
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