State Disaster Relief Centers in every declared county ...

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Disaster Relief Informational Briefing for Publi
c Officials
June 24, 2008
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Agenda

• Individual Assistance
• Agriculture
• Housing
• Public Assistance Overview
• State and Local Match
• Homestead Credit
• QPA
• Enhanced Technical Assistance

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• INDIVIDUAL
• ASSISTANCE

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Individual Assistance

• Individual Assistance declared counties in red
• State Disaster Relief Centers in every declared
  county
  
• All affected Hoosiers must apply for FEMA for any
  federal assistance
  
• Call 1-800-621- FEMA (3362)
• Web www.FEMA.gov
• In Person State Disaster Relief Center

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State Resources for Individual Assistance

• Social Services
• Replacement and emergency food stamps listing
  of available child care providers mental health
  service referrals
  
• Unemployment Insurance
• Apply for state unemployment benefits or Federal
  Disaster Unemployment Insurance
  
• Insurance Information
• Information on lost or damaged policies and on
  obtaining copies of insurance policies general
  insurance navigation advice and complaint
  resolution car insurance assistance
• Public Health Information
• Clean up advice, including mold removal and
  prevention tetanus vaccination information
  information regarding free well water testing
  access and information to vital records listing
  of open medical treatment facilities
• Transportation Assistance
• Rental car information vehicle title and
  registration replacement or apply for a salvage
  vehicle title via the BMV car insurance
  assistance from agents of major private insurance
  providers replacement of driver licenses and
  identification cards.
• Business and Financial Services
• Application assistance for SBA Disaster Loans
  from the Indiana Economic Development
  Corporation business continuation and planning
  consulting from the Indiana Economic Development
  Corporation

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• VOLUNTEER and DONATION COORDINATION

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Volunteer and Donation Coordination

• The Office of Faith-Based and Community
  Initiatives (OFBCI) serves as the liaison between
  the Office of the Governor and Indiana's
  community and faith-based organizations,
  volunteer centers, and corporate volunteer
  councils.
• OFBCI provides information, technical assistance,
  education and resource support to groups and
  organizations to improve and strengthen the
  State's volunteerism and community service
  infrastructure.
• Assist in matching volunteers and donations with
  needs.

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OFBCI During the Emergency Management Cycle

• Point of Contact between DHS (ESF-6) and
  volunteer groups during the response phase.
  
• Using the AidMatrix system, OFBCI coordinates
  humanitarian aid (donations and volunteers)
  activities during response/recovery/mitigation
  phases using a multi-agency warehouse located in
  Indianapolis.
• During the response/recovery phases we operate a
  1-800 call center to handle individual requests
  for aid.
  
• Flood Victim Assistance Hotline- 1-888-880-3749
• Volunteers/ Small Donations- 1-888-335-9490
• During the preparedness phase, OFBCI assists
  County EMAs, local governmental officials,
  faith-based and communities groups in refining
  their Emergency Operation Plans.

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• AGRICULTURE

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Impact on Indiana Agriculture

• Official damage assessments still forthcoming
• Preliminary estimates indicate
• 9 of Indianas crop was impacted (800M value)
• Significant damage to land and soil quality
  (erosion, debris)
  
• Substantial home, building and equipment loss
• Ag Disaster declaration requested in 44 counties
• Counties with Presidential Declaration have
  received Ag Declaration as well
  
• Other counties may be added after official
  assessments

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Assistance for Indiana Agriculture

• USDA assistance for crops and land
  rehabilitation
  
• Most farmers crops covered by crop insurance
• Emergency loans in disaster counties
• Emergency Conservation Program (ECP) and
  Emergency Watershed Program (EWP) to remove
  debris, fix wash-outs, restore topsoil, etc.
  
• For individual farmers (ECP) and/or counties
  (EWP)
  
• Covers at least 75 of cost
• ECP Sign-up from June 23 July 3 and EWP is
  available for ten days following the event
  
• Individual assistance available in many other
  areas
  
• Farmers can qualify for many of the FEMA programs

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Outreach to Agriculture Community

• Farmers need to report damage to local USDA-FSA
  offices immediately
  
• Comprehensive check list of all services for
  farmers available at www.emergency.in.gov/agricult
  ure
  
• Farmer forums being held this week at disaster
  centers to educate on all services
  
• Federal and State Staff are available to provide
  consulting, engineering, etc. on conservation
  programs
  
• ISDA available to answer general questions

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• HOUSING

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Housing Short Term Actions

• Vacant housing listed at www.IndianaHousingNow.org
  
  
• IRS granted Governor Daniels request to waive
  the Section 42 income restrictions on lower
  income rental properties
  
• Set a moratorium on foreclosures in affected areas

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Housing Long Term Actions

• Housing solution will be unique to each
  communitys particular needs and priorities.
  
• Tell us your needs
• We will work with local communities to build a
  long term housing solution.
  
• Possible Support
• Rental Assistance
• Residential Repairs
• Rebuilding
• Replace Mobile Homes

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• PUBLIC
• ASSISTANCE

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Public AssistanceOverview

• Public Assistance (PA) a.k.a. Infrastructure
• Assistance available through FEMA for public
  facilities and not-for-profits for infrastructure
  support
  
• FEMA assistance not available until an official
  PA declaration
  
• The following 26 counties have received the
  declaration Bartholomew, Brown, Clay, Daviess,
  Decatur, Greene, Hancock, Henry, Jackson,
  Jennings, Johnson, Knox, Madison, Monroe, Morgan,
  Owen, Parke, Pike, Putnam, Randolph, Rush,
  Shelby, Sullivan, Vermillion, Vigo and
  Washington.

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Who is Eligible?

• State and local governments and other political
  subdivisions
  
• Counties, Cities, Towns and other political
  subdivisions
  
• Schools, Water Districts, Solid Waste Districts
• Certain private nonprofit organizations
• Educational, Utility (ex REMCs), Emergency,
  Medical, Custodial

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What is Eligible?

• Seven Categories
• Debris Removal
• Emergency Protective Measures
• Road Systems
• Water Control Facilities (including public
  levees, drainage channels)
  
• Public Buildings and Equipment
• Public Facilities (including electrical, sewer,
  water)
  
• Parks, Recreational, and Other

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Eligible DisasterCost Breakdown

• Applicant-Owned Equipment
• Use FEMA equipment rates
• Materials
• Provide invoices
• Personnel
• Overtime only for emergency work
• Straight time and OT for debris and permanent
  work
  
• Provide documentation
• Contracts
• Must be reasonable costs
• Rental Equipment

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Application Process

• Declaration for Federal Public Assistance by
  President
  
• Applicant briefing meeting with State and FEMA
• Request for public assistance submitted by the
  applicant to the State within 30 days of
  designation of area (county)
  
• Kickoff meeting with FEMA
• Project worksheet formulated

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Documentation

• ALL disaster costs must be supported by
  documentation
  
• DOCUMENT!-DOCUMENT!-DOCUMENT!
• FEMA will guide you through the estimation
  process of your project worksheets if needed
  
• Separate documentation is required for each
  project
  
• Personnel Costs
• Equipment Costs
• Material Costs
• Use summary digital forms or worksheets for each

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Public Assistance Summary

• The Public Assistance Program assists in the
  restoration of community infrastructure to
  pre-disaster condition
  
• FEMA Public Assistance covers 75 of the eligible
  PA costs
  

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Lowering the Match Rate

• FEMA assistance requires a 25 state and local
  match
  
• This match rate is flexible and can be lowered by
  federal delegation
  
• Lowering this match rate is the top priority in
  DC
  
• Targeting 90/10 split
• Contact your local Congressional representative
  and help us lower the rate
  

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Early Payment of State Homestead Credit

• On June 20, 2008, Governor Daniels directed that
  the state advance 620 million of homestead
  credits payable for pay 2008 taxes to all 92
  counties
• The advance is scheduled to occur in the next two
  weeks
  
• The advance, for the vast majority of counties,
  will occur months ahead of the schedule set forth
  by the General Assembly in HEA 1001
  
• This will aid local units with existing cash flow
  concerns and provide a source of interest income
  
  
• The advance has no impact on the amount of
  property tax relief provided to Hoosier
  homeowners, renters and businesses under HEA 1001

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• EMERGENCY
• PROCUREMENT

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Best Practices for Emergency Procurement

• Check current State Quantity Purchase Agreements
  (QPAs)
  
• Indiana Code 5-22 allows the purchase of goods
  and services through state contracts which have
  already been properly procured.
  
• For a full listing of all State QPAs
  http//www.in.gov/idoa/2804.htm
  
• Sign a contract with a bonded and insured company
  for long term projects such as debris removal,
  demolition, and construction.
  
• Check the Public Works Division for designers,
  architects and engineers who have been
  pre-qualified to perform work on State projects.
  
• Full list available at www.in.gov/idoa/2823.htm
  
• If service is not available through QPA, you must
  follow standard procurement processes
  
• Expedite through quotes over the phone, email,
  etc. and document.
  
• FEMA will audit by checking documentation and
  market rates.
  
• If for some reason a bid cannot be solicited,
  then justification must be documented as to why a
  bid cannot be solicited. This justification will
  be audited by FEMA.

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Procurement Support

• Indiana Department of Administration has posted
  this information online at www.emergency.in.gov/in
  frastructure
  
• IDOA Support Contacts
• Procurement Rob Wynkoop [phone]
• Procurement Teresa D. Reese [phone]
• Procurement Myra Wilson [phone]
• Public Works Brian Renner [phone]
• Public Works Tom Coulter [phone]

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• ENHANCED TECHNICAL
• ASSISTANCE (ETA)

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Enhanced Technical Assistance (ETA)

• Mission Statement
• To assist local units of government through the
  FEMA paperwork process in order to expedite
  receipt of federal reimbursement funds.
  
• Proper accounting for damages needs to be
  reflected in FEMA Public Assistance Forms.  This
  will maximize relief dollars received and
  minimize any repayment (deobligation) after FEMA
  audits.

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ETA Team Members

• Indiana Office of Community and Rural Affairs
  (OCRA)
  
• Indiana Association of Regional Councils (IARC)
• Volunteers from Law Firms
• Baker Daniels,
• Barnes Thornburg
• Bingham McHale
• Ice Miller
• Krieg DeVault
• Volunteers from Financial Advisory Firms
• Crowe Chizek
• London Witte Group
• Umbaugh
• Treasurer of the State of Indiana
• Indiana Bond Bank

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Indiana ETAHere to Help

• If your local unit of government has not been in
  contact with representatives from OCRA or IARC,
  please contact the Indiana Bond Bank at
  1-800-535-6974
• Indiana Bond Bank staff will coordinate an ETA
  Team Member to be available at your site to begin
  the FEMA paperwork process with representatives
  from your entity.

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Wrap-Up

• Questions?
• www.emergency.in.gov/infrastructure
• Contact us
• Enhanced Technical Assistance 1-800-535-6974
• FEMA PA Hotline [phone]
• Applicant Briefings Coming Soon

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