CENTRAL TEXAS SECTION OF THE IEEE

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CENTRAL TEXAS SECTION OF THE IEEE
2014 Fall Section EXCOM Meeting September 6,
2014 San Marcos Kenny Rice, Chair
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Meeting Agenda

• 0730 Coffee, Sign-in Fare
• 0800 Call to Order, Agenda, Introductions
• 0820 Chairmans Report
• 0850 Vice Chairs Report
• 0900 Secretarys Report on L31
• 0910 Financial Plan Training
• 0930 By-Laws Conversion to Standing Rules
• 0945 Break
• 1000 By-Laws Conversion to Standing Rules
• 1030 New Standing Rules
• 1100 Special Committee Recommendations Status
• 1120 Region 5 South Area Chair Report
• 1140 Lunch
• 1245 Student Branch Reports
• 1320 Chapter Reports
• 1425 New Business
• 1430 Adjourn

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IntroductionsYour nameYour Chapter your
Office(s) CTS Fall EXCOM MeetingSan
MarcosSeptember 6, 2014
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Outline

• Officers and Committees
• Parliamentary Procedure
• Sections Congress
• Tools
• Information
• Special Interest Items
• Thanks

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Officers

• Vice-chairman Austin Leslie Martinich
• Vice-chairman SA Ron Seaman
• Secretary Zhuo Li
• Treasurer Don Drumtra

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Committee Members

• Analog John Purvis
• Awards Clif Denny
• Conferences Kai Wong
• Electronic Communications Joe Redfield
• K-12/Educational Activities Al Lozano
• Life Member Coordinator Scott Atkinson
• Membership Development Joe Redfield
• Nominations - Tom Grim
• PACE Fawzi Behmann
• Policy Procedures John Purvis
• Student Branch Liaison Ron Seamen
• Training Ina Angeles
• vTools Coordinator Kenny Rice
• Webmaster Clif Denny

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Parliamentary Procedure

• Facilitate transaction of business
• All members have equal rights
• Majority decides
• Minority rights protected
• Full free discussion of every issue
• Only one question at a time
• Members have the right to know the question at
  any time
• Only speak when recognized by the Chair, and then
  only to the chair
• Chair must be impartial

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TJs Advice

• "No one is to disturb another in his speech by
  hissing, coughing, spitting, speaking or
  whispering to another, etc."

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Vision

• Service to the members
• Congressional Fellows program
• New chapters
• Section support for conferences
• Member upgrade
• Networking opportunities

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Congratulations

• 2014 Circuits and Systems Society the Chapter of
  the Year Award
• IEEE Central Texas San Antonio Life Members
  Affinity Group 2013 list of Outstanding Life
  Members Affinity Groups
• Fawzi Behman received the 2013 IEEE Region 5
  Outstanding Member award.
• Zhuo Li who received the 2013 IEEE Region 5
  Individual Member Achievement award.
• The University of Texas IEEE Student Branch
  members Tyler Walker and Connor Weins took first
  place in Ethics Competition at the 2014 IEEE
  Region 5 Conference in Corpus Christi, Texas.
• Trinity University IEEE Student Branch took third
  place in the Ethics Competition at the 2014 IEEE
  Region 5 Conference in Corpus Christi, Texas.

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Sections Congress

• Sections Congress is a triennial gathering of
  IEEE grassroots leadership to
• network with other Section leaders
• attend training programs
• develop recommendations to guide the future of
  IEEE.
• The goals of SC2014 were three-fold
• to provide an opportunity for delegates to gain
  information and training skills
• to network and build relationships with other
  volunteers within IEEE
• to serve as a forum for Section representatives
  and other local leaders, enabling them to voice
  on behalf of the collective membership the
  ideas, issues, and recommendations which will
  impact the development and growth of IEEE
  throughout the world, reinforcing its vitality
  and relevance to those it serves.

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Sections Congress (cont)

• Attendees from the Central Texas Section
• Devon Ryan CTS Primary Section Delegate
• Kenny Rice R5 Section Vitality Coordinator
  Session Speaker
• Leslie Martinich MGA Awards Committee
• Scott Atkinson R5 South Area Chair
• Joe Redfield R5 Membership Development
  Coordinator
• Tom Grim R5 Society Liaison
• Two days of intense networking, attending
  sessions, training, general information and
  meeting IEEE leaders, Society leaders and MGA
  Staff.
• We have opportunities to utilize EPICS and TISP
  for new programs that will benefit our IEEE
  community. (Leslie)
• Met IEEE leaders from all over the world and
  learned and collaborated on different ideas to
  enhance IEEE (Devon)
• The session on small and medium sized sections
  could be utilized for training chapter leaders
  MGA will be posting the notes from that session
  soon. (Scott)

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Tools

• vTools meetings and L31
• vTools eNotice and Surveys
• Vitality Dashboard
• Chapter Chairs have access for their Society
  members
• New Section Website
• http//sites.ieee.org/ctx/
• Social Media Launched at Sections Congress
• Facebook  https//www.facebook.com/pages/IEEE-Cen
  tral-Texas/1479239548969920
• Twitter  https//twitter.com/ieeeCTX

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Special Interest Items

• Chapter Elections by end of November
• Information in last few Analogs
• Can serve no more that 6 years in a position
• Senior Member Upgrade
• IEEE Day Oct. 7
• Upcoming events
• BTW 2014 - Sept 9-11
• CTCN/AICN Workshop Employee, Consultant,
  Entrepreneur Skills for a Multi-Faceted Career
  - Sept 13
• Computer Society Rock Stars of Cybersecurity
  Sept. 24
• PE/PEL/IE/IA Societies, Austin Joint Chapter,
  IEEE 2014 Grounding Details Practices
  Workshop - Oct 3
• Computer Society International Performance
  Computing and Communications Conference - Dec 5-7
  
• Globecom 2014 Dec 8-12

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Special Interest Items (cont)Rock Stars of
CybersecuritySpecial offer

• 140 discount for ALL chapter members for Rock
  Stars of Cybersecurity
• Enter Promo Code  RSCYBER-chapter
• Free registration for all IEEE Section leaders,
  and all IEEE Chapter leaders
• Enter Promo Code  RSCYBER-comp
• 25 discount for Students
• Enter Promo Code  CYBER25

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Special Interest Items (cont)

• IEEE branding
• Technology Management Council changing to
  Technology Engineering Management Society (TEMS).
  Be sure to check it when you renew.
• Updating Section Procedures
• Training Committee
• Held in Austin 2/11/14
• Targeting February for Chapter Chairs

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Chapter Chair Training

• Topics will be
• Organization Overview
• EXCOM members roles and responsibilities
• General calendar of events for 2015
• Overview of basic officer tasks
• Scheduling and filing l31s on vtools
• Filing an expense report
• Holding chapter elections
• Overview of Budget Process

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Thank you

• Organizers
• Nominators
• Volunteers
• Other officers

For a successful 2014
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QUESTIONS???