Office of Assessment and Curriculum

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• Office of Assessment and Curriculum
• The Future of Online Assessment

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• Starting with the 2006-07 2nd Quarter
  Registration/Testing Period, the Office of
  Assessment and Curriculum will be unveiling a
  new, more user-friendly registration and online
  testing system
• Our new system was developed using teacher
  comments and suggestions and is designed to
  simplify the registration process while
  facilitating a successful testing environment

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• Enhanced Teacher Options
• Personal Teacher Accounts
• Simplified Registration/Student Management
• Sortable Score List Reports
• Archived Score List Reports
• Sensitive Data Security Features

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• The following slides will give you step by step
  instructions on how to register students using
  the new system
• Please follow the document all the way to the end
  to read frequently asked questions and answers
• As always, if you have any questions, comments or
  concerns dont hesitate to contact the Office of
  Assessment and Curriculum at 501-682-1042

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Online Assessment

• IMPORTANT REGISTRATION UPDATE
• Starting with the 2008-09 Academic year the CTE
  online registration system will
• NO LONGER be using SSNs to register students
• Teachers will be required to enter student 10
  digit State Triand number when registering
  students

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Links for UsingTriand

• The Department of Education has links to using,
  undertanding, and accessing the Triand system on
  their website
• http//arkansased.org/tech_resources/triand.html
• Every school should have a Triand point of
  contactconsult this person for additional
  questionsplease note, the Triand system is
  administered by ADE not DWE

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Before You Begin

• Go to the WETest website and select menu item
  Register Students
• http//wetest.k12.ar.us/
• After clicking Register Students you will be
  directed to a page of helpful links designed to
  help you understand the State Triand system
• Starting with the 2008-09 academic year, the CTE
  online assessment registration system will no
  longer use SSNs to register students
• You will then be directed to DWEs Ethical
  Testing Acknowledgement Form. Read the form
  entirely, scroll to the bottom, enter your name
  and school, click I agree and submit the form

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Step 1

• Submitting the Ethical Testing Acknowledgement
  form will take you to the teacher login screen
• If you have already created an account you may
  login
• If you have not created an account in the new
  system you are a New Teacher

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Step 2

• When using the NEW registration system for the
  first time, you will be considered a New
  Teacher
• Click the New Teacher button to set up an
  account
• At the beginning of each academic year ALL
  TEACHERS will need to select new teacher

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Step 3

• When you reach the New Teacher login screen you
  will be asked to enter the main account details
• Login- archford
• Password- archford

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Step 4

• Enter your personal information
• Fields that are marked with a red asterisk are
  required
• Providing an email address is an optional field.
  If you provide an email address the
  login/password will be emailed to you

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Step 5

• Once you have entered your account information
  click continue and your login and password will
  be generated
• Providing an email address is an optional field.
  If you provide an email address the
  login/password will be emailed to you

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Step 6

• Once you have received your login and password
  click Return to Login
• When you arrive at the main registration login
  page, enter the login and password information
  you just generated
• After you have received a login and password you
  will use this information to login from the main
  registration login page for the rest of the year

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Step 7

• Once you are inside the system you must select
  Manage Classes to begin the registration
  process
• You WILL NOT select Register Students until a
  class has been created

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Step 8

• The Manage Classes option will allow you to
  Add a new class or view the roster of a class
  you have already created
• If you are just beginning the process, select
  Add a new class

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Step 9

• The Add a new class option will allow you to
  create a new class to register for testing
• Use the pull down menus to create a class using
  your district, school, course, and the class
  period

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Selecting a Period

• Be sure you select the class period as it appears
  on your personal daily schedule
• If you are testing multiple classes, the system
  will not allow you to test a period you have
  already registered
• The teacher in the following slide has already
  registered a class for 1st period, you will see
  that first period is no longer an option

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Step 10

• Once you have selected an option from the first 4
  pull-down menus you may click Create Class
• You will not be able to create a class unless all
  4 pull-downs are filled out
• After you click Create Class, the class
  information will be displayed
• To delete a class entirely, you will need to
  contact the Office of Assessment and Curriculum
  at 501-682-1042

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Step 11

• You are now ready to register students for
  testing!
• You may either click Return Home then select
  Register Students OR you may click Register
  Students directly from the course confirmation
  page

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Step 12

• Once you have selected the Register Students
  option select a course from the pull-down menu
• This will take you to the student registration
  main page

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Step 13

• Proceed by filling in the Student ID, First Name,
  and Last Name, in the space provided
• After you have entered the information click
  Add this will add the student to your
  registration and automatically schedule them for
  assessment

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Step 14

• When you have entered all of the students in your
  class review the class roster that has been
  generated. If a student has been generated in
  error select that student and click Remove
  Selected Students
• If the roster is correct print the roster using
  the printer icon. You will need this roster as
  it contains the students passwords

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Step 15

• Once you have printed your roster click
  Finished
• This will return you to the beginning. You have
  now successfully registered a class for
  assessment!
• To register a new class repeat steps 7-15
• To view the roster of a class you have already
  registered select option Manage Classes then
  click View Classes

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FAQs

• Q- What happens if I try to enter a student with
  a duplicate SSN/Student ID?
• A- The new registration system will not allow
  duplicate Triand State IDs . If you attempt to
  register a student under a number that has been
  assigned to another student you will be given the
  following options
• Use the existing student, discarding your
  submitted student
• (this will register the student that is
  already in the system)
• You are sure the submitted student information is
  correct
• (this change will need to be made by the OAC,
  a contact number will be provided)
• Cancel add student
• (this will disregard the entered student
  number completely)

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FAQs

• Q- How do I run a teacher score list report?
• A- After entering the registration system select
  Run Report from the Tools menu. You will
  then be taken to the reporting screen where you
  select the class and semester on which you would
  like to have a report. Select the class and
  semester then click Run Report and the score
  list report will be generated (see the following
  2 slides).

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FAQs

• Q- Do I need to make a printed record of my
  class scores? If so, how long do I need to keep
  them?
• A- Yes, you do need to make a printout of your
  class scores. You are asked to keep them for no
  less than 4 years.

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FAQs

• Q- What if I incorrectly enter a class while
  creating classes? Can I delete the class myself?
• A- If you incorrectly create a class you will
  need to contact the Office of Assessment and
  Curriculum at 501-682-1042. You will not be able
  to delete the class yourself.

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FAQs

• Q- How do students access their assessments?
• A- Students will follow the same procedure as in
  the past. Simply go to the WETest website and
  select menu option Launch Assessment. They
  will then enter their login number (SSN) and the
  password you generated at registration (see the
  following slide).

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FAQs

• Q- What if I experience a problem that is not
  addressed in this document?
• A- If you are unable to deal with any of the
  problems outlined in this document OR you
  encounter a problem not addressed in this
  document please feel free to call the Office of
  Assessment and Curriculum at 501-682-1042

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Thanks!

• Happy Testing!
• Department of Workforce Education
• CTE-Office of Assessment and Curriculum
• Phone [phone]
• Fax [phone]
• Email assessment_at_arkansas.gov