What You Didnt Know You Wanted to Know

1
What You Didnt Know You Wanted to Know

• Textbooks, Adoptions,
• and the Williams Case
• Ann Dalton, Supervisor, Textbooks, Libraries, and
  Media Services
• August 8-9, 2006

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Williams Case

• ACLU case regarding equal access to resources
  for all students
• instructional materials
• facilities
• credentialed teachers
• (There is a complaint process -- along with
  posting requirements and additional SARC
  requirements.)

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Instructional MaterialsWilliams Textbook
Compliance

• Public Hearing - Oct. 10
• Annual Survey
• gt Due Sept. 13 lt
• What has to be done?

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Instructional Materials Survey

• To prepare From the first day of school,
  ascertain that every student has a textbook for
  the core curriculum areas, or order books if you
  are short.
• Complete the Survey
• What schools need to report
• Sufficiency
• How many books short for
• confirmed enrollment?
• Action taken

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Instructional Materials Survey

• Core Curriculum Areas
• Sufficiency is 1 textbook/student
• English/Language Arts
• Mathematics
• History/Social Studies
• Science

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Instructional Materials Survey

• Core Courses addressed by survey
• English (grades 9, 10, 11, 12)
• Mathematics
• Algebra I
• Geometry
• Algebra II
• Trigonometry
• Pre-Calculus
• Calculus

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Instructional Materials Survey

• Core Courses addressed by survey
• History/Social Studies
• World History
• US History
• Economics
• Government
• Science
• Earth Science
• Biology
• Chemistry
• Physics
• Physiology
• Environmental Science

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Other Areas in Survey

• Foreign Lang (World Lang) Health
• Not considered core but must report current
  status
• Class sets permissible
• Sufficiency in these 2 areas is not required to
  receive state funding
• Languages
• Spanish
• French
• Latin
• German
• Japanese
• Health

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Laboratory Equipment

• Science laboratory equipment
• Survey from Maia Willcox directly to/from Science
  Department Chairpersons

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TARGET THIS DATE

• Surveys Due
• Wednesday
• SEPTEMBER 13,
• 2006

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Who Does What to Insure Sufficiency?

• Sites
• Textbooks Office

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Who Does What For Sufficiency?

• SITES
• Report total enrollment for each course and
  report whether each student has a textbook
• Initiate orders, if short
• Under 1500 direct order
• Over 1500 use Purchase order
• If not site funds, send orders to Textbooks Ofc.
• Return materials received copy of order to
  Textbooks when books arrive
• Issue books to students
• 
  VERY IMPORTANT

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Sample Online Req. for Purchase Order
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Who Does What For Sufficiency?

• TEXTBOOKS OFFICE
• Review P.O.s and approve for
• funding source
• Send requisition to Purchasing Office
• Send copy of order to site
• with label to sign and return to indicate that
  books have been received
• Follow up to make sure vendor is paid
• Maintain files for each high school

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Quick Quiz
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Quick Quiz

• What due date is etched in your mind for
  returning the instructional materials survey to
  the Textbooks Office?

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Quick Quiz

• What due date is etched in your mind for
  returning the instructional materials survey to
  the Textbooks Office?
• Wednesday, SEPTEMBER 13

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Quick Quiz

• 2. What do you need to do or know to be able to
  report sufficiency?

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Quick Quiz

• 2. What do you need to do or know to be able to
  report sufficiency?
• Know total enrollment for courses listed on the
  survey
• Know number of students without books for each of
  those courses
• Take action to make sure students get books

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Quick Quiz

• 3. Whats the bottom line?

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Quick Quiz

• Whats the bottom line?
• A book for every student
• Its right.
• Its policy.
• Its the LAW!

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Handouts

• Calendar - due dates for orders
• Sample Requisition for Purchase Order for
  ordering textbooks
• List of adopted textbooks
• Responsibilities of Sites/Textbooks Office

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Online Sample of Req. for Purchase Order

• Download from the SFUSD website
• From the homepage, click on forms in
• the left-hand column.
• Scroll down to Textbooks, Libraries, and
• Media Services
• Select the form to print out or save
• http//
• portal.sfusd.edu/template/default.cfm?pageforms