PMIHVC Chapter Meeting

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PMI-HVC Chapter Meeting
November 20, 2006
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Washtenaw County Overview

• County seat Ann Arbor, MI
• Population of 340,000 (6th largest county in MI)
• 720 Sq. Miles Area
• 2 major universities
• Legislative body consists of 11 Commissioners
• Services Provided
• Public Safety Justice
• Planning Environment
• Health
• Children
• Rev. Records
• Housing Homelessness
• Approx. 200,000,000 County wide budget
• 1,400 positions County

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Wireless Washtenaw Objectives
To provide citizens and visitors a pleasant,
seamless wireless Internet experience.
To provide a blend of free and for fee
services.
Wireless high speed internet access for
Washtenaw County equally available in urban,
suburban and rural settings in 2007.
To serve as a model for other communities.
To be a model of cooperation and collaboration
between government, business and education
To support economic development and improve the
quality of life in Washtenaw County.
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Collaborators
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Wireless Washtenaw Parameters

• County or Stakeholders will not own or operate
• Washtenaw County will facilitate collaboration
  and develop streamlined process
• Leverage and inventory community assets to
  provide wireless service
• Private sector partners are the experts
• Private and Public goals must be met to provide a
  win-win scenario

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Community Benefits

• Economic Development Ability to attract and
  retain businesses
• Enables enhanced educational opportunities for
  students
• Enhances the quality of life within local
  communities
• Facilitates rapid expansion of the Countys
  growing mobile workforce
• Reduces the cost and improves the reliability of
  mobile computing

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Community Benefits

• Displays significant community and
  intergovernmental collaboration
• Reduces the digital divide
• Improves the provision of services for both
  public and private organizations
• Provides for enhanced public safety services
• Reinforces our reputation as state, national and
  international leaders

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Project Management

• Conception of Idea
• Establishing Stakeholders
• Collaboration and Team Membership
• Requirements Gathering
• Partner Selection
• Project Implementation

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Project Management

• Conception of Idea
• Link Michigan study
• Discussion over coffee
• Exploration and Leadership Team
• Board of Commissioners January 20, 2005

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Project Management

• Establishing Stakeholders
• Executive Stakeholder Committee March 28, 2005
• Advisory Board Established
• Collaboration and Team Membership
• Steering Committee
• Business Committee
• Communications Marketing Committee
• Governance Committee
• Information Technology Committee

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Project Management

• Requirements Gathering
• Private Sector Partnership Forum June 7, 2005
• Request for Information released
• Twenty-three (23) RFI responses received
• Respondents interviewed
• Community Survey (August September 2005)
• Local and National Wireless Conferences
• WiNog August 17, 2005
• Muniwireless September 29, 2005

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Project Management

• Partner Selection
• Request for Proposal Released Nov 29, 2005
• Four (4) RFP responses received March 7, 2006
• 20/20 Communications with Siemens ATT with
  IBM MichTel Every//WARE
• Responses evaluated and scored by committees
• Best Final Proposal released May 19, 2006
• Advisory Board recommendation on June 15, 2006
• 20/20 Communications with Siemens
• Board of Commissioners approve recommendation on
  August 2, 2006

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Project Management

• Project Implementation
• Provider Agreement signed September 2006
• Sets the foundation for the delivery of wireless
  service
• Three proof of concepts (or pilots)
• Master Participation Agreement streamlines access
  to public assets
• Governance structure ensures stakeholder
  involvement in decision-making process

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Pilot

• Goals of Pilot
• First phase of deployment
• Tests technology and consumer take-rate
• Proof of quality service and support
• Public/Private partnerships and interaction
• Three (3) Pilot Locations
• One (1) each in an urban, suburban and rural
  location
• Duration 30 90 days

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Wireless Washtenaw Specifics

• Seamless County-Wide Coverage
• Free and For-Fee Services
• Free 84 Kbps service, continuous and
  uninterrupted
• Advertising allowed on free service
• Premium services (speed, security) for-fee
• Mix of Wi-Fi (802.11b/g at 4.9 GHz) and Pre
  Wi-Max (802.16 at 5.7 GHz) technology
• Compatibility for all Wi-Fi standard devices
• Upgrade plan for Wi-Max
• Performance
• Minimum 500 Kbps throughput, bursts up to 1 Mbps
• Low-latency for VoIP support
• Network Neutrality

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Master Participation Agreement

• Legal Agreement between Washtenaw County and
  Local Units of Government that sets the
  foundation for the use of public assets in
  exchange for wireless service. Introduced to
  local units of government on July 26th and July
  28th of 2005
• Approved by
• Cities of Ann Arbor, Chelsea, Saline and
  Ypsilanti
• Villages of Dexter and Manchester
• Townships of Ann Arbor, Bridgewater, Dexter,
  Freedom, Lima, Lodi, Lyndon, Manchester, Salem,
  Scio, Sharon, Superior, York, Ypsilanti
• Eastern Michigan University
• Reviewing
• City of Milan, Village of Barton Hills,
  Northfield Township, Saline Township
• Chelsea Area Construction Agency, Washtenaw
  County Road Commission

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Governance Structure

• Washtenaw County Board of Commissioners
• Holds and Administers Contracts

• Executive Operations Committee
• Membership includes 11 representatives, including
  County Administrator or designee and County
  Commissioner
• Additional members appointed by the Stakeholder
  Committee with regional representation
• Make recommendations to Board of Commissioners on
  service and technical issues
• Meets quarterly

• Strategic Advisory Committee
• County Administrator appoints 11 representatives
  from key collaborators and community stakeholders
• Provides strategic direction and vision
• Participates in key meetings and milestones
• Meets biannually

• Stakeholder Committee
• Membership includes one representative from each
  participant that signs the MPA
• Ensures quality service and constituency
  satisfaction
• Meets biannually

• Wireless Washtenaw Project Team
• Manages day to day operations
• Communicates with all project stakeholders,
  including private sector partners

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2006/2007 Projected Timelines

• Pilot Deployment Oct - Dec 2006
• Pilot Evaluation Dec 2006
• Governance Structure Implemented Q1 2007
• Deployment Complete Dec 2007

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Lessons Learned

• Conservative Timelines
• Allocate enough time to gather information
  explore all options
• Collect Finalize Asset List
• Ensure public assets are accessible and that
  electricity can be procured to support the access
  points
• Anchor Tenants
• Identify key anchor tenants within the community
  and gauge their interest in a wireless network
• Public Safety
• Make efforts to ensure public safety services can
  utilize the network, for both everyday use and
  during emergencies

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Q A