Retention, Tenure, and Promotion RTP

1
Retention, Tenure, and Promotion (RTP)

• A Workshop Presented by the CSUN Chapter
  California Faculty Association
• http//library.csun.edu/calfac/

2
CFA Contract (CBA, MOU) Relevant Articles

• Article 11, Personnel Files
• Article 13, Probation and Tenure
• Article 14, Promotion
• Article 15, Evaluation

3
Section 600, Blue Book Relevant Sections

• 606 Personnel Files
• 607 Confidentiality of Personnel Considerations
• 610-619 Responsibilities for Personnel Matters
• 630-644 Probation, Tenure, and Promotion
• Calendar of Personnel Actions

4
630.4 Evaluation shall be based upon an analysis
of the documented evidence presented.

• Personnel Action File (PAF) in Deans office
  inspect it frequently
• Nothing goes in PAF without notice to faculty
  member criticism must be in writing and copied
  to candidate, with opportunity to comment/rebut
• Professional Information File (PIF) created by
  faculty member combined with PAF during
  consideration season your selling tool

5
Meet the Written Criteria

• CSU/CFA Contract (Collective Bargaining
  Agreement, MOU) provides the foundation
• CSUN Administrative Manual Section 600 has CSUNs
  specific rules copy to each faculty member
  annually
• College and/or Department has its own specific
  criteria in writing get a copy
• Your PIF should show how you meet the criteria

6
Know your Judges, 1

• Department Personnel Committee tenured
  colleagues senior to you, likely to know you and
  your discipline better than most
• Department Chair should be your mentor
• College Personnel Committee senior colleagues,
  may not be acquainted with your discipline
• Dean first administrator to review your file

7
Know your Judges, 2

• Personnel Planning and Review Committee (PPR)
  senior faculty from all colleges, library, and
  counseling not likely to know you or your
  discipline reviews your file only if previous
  reviews not in positive agreement
• Provost deputized by President to make final RTP
  decisions

8
Probationary Period

• First year learn the ropes, get your feet wet
• Second year present PIF for retention and
  again each year until tenured
• Sixth year normally present PIF for tenure and
  promotion to Associate Professor
• After five years as Associate present PIF for
  promotion to Professor
• Original appointment may include years toward
  tenure early tenure rare no tenure if not
  promotable

9
Teaching Stuff for your PIF save it!

• Syllabi, course outlines
• Grade sheets, reading lists
• Evidence of work devel- oping new courses, etc.
• Thesis committees, etc.
• Teaching awards, grants
• Student ratings, comments
• Students and colleagues letters

• Evidence of curriculum development work in
  department or college
• Professional status of former students
• Joint publications or presentations with students
• Prolific students you have mentored

10
Scholarship Stuff for your PIF save it!

• Publications, creative works refereed or not
• Research colloquia or conferences
• Invited showings or performances
• Requests to reprint your work
• Requests to review books or performances

• Citations of your work
• Letters of praise
• Reviews of your work
• Research awards
• Grants applied for and received
• Fellowships
• Work in progress
• Future plans, drafts to be evaluated externally

11
Service Stuff for your PIF save it!

• Committee, consultant, public service work
• Products resulting from your work
• Letters nature of your contribution, thanks for
  professional, service work
• Assessment activities
• Evidence of effectiveness and impact

• Professional organizations committees, offices
  held
• Requests to serve on editorial boards, judge
  competitions, review grant proposals, manuscripts
• Journal editorships
• Service awards
• Honorary degrees, etc.

12
Spiff your PIF, 1

• Thorough, accurate, easy to read, concise
• Present materials in Section 600 order
• Professional Preparation (Resume)
• Teaching Effectiveness and Direct Instructional
  Contributions
• Contributions to the Field of Study
• Contributions to the University and Community
• Professional and Personal Responsibilities

13
Spiff your PIF, 2

• All assertions substantiated with clear evidence,
  e.g. copies of papers, conference programs
• Clear references explained for the benefit of
  reviewers outside your discipline
• Teaching is primary, but all criteria must be met
  research is easier to document and to judge
  than teaching or service

14
Spiff your PIF, 3

• Be particularly careful about publications
  submitted is not accepted, accepted is not
  published document the work and the state of
  acceptance. If a piece has been re-worked for
  new submission, make that clear.
  Double-dipping can hurt you.
• Prepare a Table of Contents for your PIF to go in
  your PAF. It should NOT look like your resume!

15
Spiff your PIF, 4

• Presentation is important. You are being judged
  ONLY by the documented record submitted. Dont
  overload it with trivia.
• Watch mechanics reviewers may have a hard time
  seeing academic quality through errors of
  spelling and grammar. Swap proofreading services
  with a colleague.
• Tell your reviewers what to look for in an
  introductory narrative (executive summary).

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Advice for New Faculty

• Learn the system formal and informal
• Know colleagues, chair -- socialize
• Make yourself known
• Find advisor/mentor
• Know administrators
• Be informed read your mail

• Learn what resources are available, e.g. CELT,
  Library
• Manage time effectively pace self
• Maintain records
• Be above reproach in relationships, esp. with
  students
• Join CFA!

17
Plan to Succeed

• CSUN worked hard to recruit you.
• Your colleagues have every expectation that you
  will succeed here everyone who has the right
  stuff will be tenured theres no quota or
  limit.
• Your Union is here to help you succeed. Join us,
  work with us, celebrate with us.

18
CFA Role in RTP

• The Union offers assistance to ALL faculty as
  they navigate the waters of retention, tenure,
  and promotion.
• We are available to all as advisors, consultants,
  and advocates.
• Elizabeth Berry, Faculty Rights Chair ext. 2853
• Michael Reagan, Chapter President ext. 4391 or
  626 826-6884 (cell)
• elizabeth.berry_at_csun.edu
  mreagan_at_csun.edu