Digital Academic Resources in the Run Run Shaw Library

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Digital Academic Resourcesin theRun Run Shaw
Library

• Dr Eva Wong
• i-CMS Seminar
• 23 September 2004

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Game of Association

• What comes into your mind when you hear the word
  Library?
• Books
• Book shelves
• Newspapers Magazines
• DVDs, CDs Videos
• Seats
• People
• Computer terminals
• Online Catalogue
• Electronic Journals
• Electronic References
• Online Newspapers
• And

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Run Run Shaw LibraryFacts Figures

• 10,000 m2, all on one floor
• 1,800 seats 130 workstations
• 800,000 volumes of monographs
• 6,000 periodicals
• 500 databases
• 20,000 electronic journals

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Our Library

• Centre for academic exchange
• A high-tech environment conducive tolearning and
  exploring of knowledgein a variety of print and
  digital formats

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A High-Tech Environment

• Do you know how many different computer systems
  are employed in the Library to maintain the
  high-tech learning environment?
• Quite a few
• Innopac
• Databases
• e-Journals e-Books
• SFX
• HKALL
• ILLIAD

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INNOPAC

• Online Catalogue
• System Configuration
• SUN Fire E15K 1 domain, 2 CPUs
• 4 GB Memory
• 8 x 16GB Harddisk
• OS - Solaris version 8
• The catalogue is a large database with
  information of the collection held in a specific
  format MARC records
• Allows you to search for items we hold in our
  Library
• Through the Z39.50 gateway, you can also search
  the catalogues of other libraries in Hong Kong

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A Typical Record in the Catalogue

• Author
• Title
• Publisher
• Call Number
• Subject
• ISBN
• Table of Contents
• Other Descriptions

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A MARC Record
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Databases

• What is a database?
• Any large collection of data, arranged into
  fields in individual records, and organized
  especially for rapid search and retrieval by a
  computer
• Examples in the library context
• library catalogue
• searchable electronic dictionaries / encyclopedia
  / directories
• bibliographic databases searchable collections
  of citation records of journal/newspaper
  articles, documents, books, book chapters

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A Typical Record in a Bibliographic Database

• Author of article
• Article title
• Source (journal/magazine/newspapers) title
• Date of publication
• Volume / issue
• Page number
• Abstract (summary of article)

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Why Bibliographic Databases?

• In your study, sometimes you need information on
  current/historical research or current
  news/events ? need to consult papers in
  scholarly journals or articles in newspapers or
  popular magazines
• However,
• the Library Catalogue does not provide
  information on individual periodical articles
• its impractical to browse through each issue of
  a periodical to find articles relevant to your
  topic

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e-Journals

• an e-journal is a journal/magazine in electronic
  format
• very often, has a printed counterpart
• some are electronic-only journals
• an e-journal collection is a collection of
  e-journals maintained by the publisher (e.g.
  ScienceDirect) or by an aggregator agent (e.g.
  SwetsWise)

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e-Books

• Usually electronic equivalent of printed books
• Browsable and searchable
• Additional functions available such as notes
  making, bookmarks
• e.g. netLibrary (over 2800 e-books on a wide
  range of subjects)

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SFX

• A resource-linking service offered by the Library
  that links from an article citation in a database
  to the online full text of the article, and to
  other helpful and related services

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Linking the traditional way
Very often a bibliographic database partners with
some e-journal publishers to provide linking from
some of its records to external online full-text
articles
http//publish.aps.org/abstract/PRA/v63/p062103
One-to-one relationship Usually links to the
article on the publishers site
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Linking via SFX
One-to-many relationship Availability of
full-text links is based on the library
holdings Links to other resources/services
appropriate for the citation available
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OpenURL (the enabling mechanism)
http//sfx.exlibrisgroup.com9003/cityuhk?genre..
.
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SFX Link Server

• Accepts OpenURL as input from the source database

• Analyses contents of OpenURL

• Evaluates appropriate services based on metadata
  in the OpenURL and library holdings information
  input by the Library

• Dynamically computes links to target
  services (e.g. get full text)

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Access to Library E-Resources

• On Campus Access
• inside Library
• E-Resources workstations in the Library
• notebook computers with appropriate wireless LAN
  cards
• outside Library
• any networked computers on campus
• via the e-Portal or Library web site

• Remote Access
• via the e-Portal or Library web site
• via CityLink Plus
• via other ISPs (Internet Service Providers)
• with connection to the CityU VPN (Virtual Private
  Network) OR
• Without connection to the CityU VPN

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What happens when you access Library-subscribed
e-Resources?
Request ? on campus / CityLink Plus IP ranges?
Direct connection
Request ? Other IP ranges ? Authenticate via
Innopac ? Connect if valid user
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HKALL

• a pilot project in accelerated library resource
  sharing among three local universities CityU,
  HKU and LU
• Software from Innovative Interfaces Inc.
• Server housed at the HKU Library
• Loaded the catalogues of the three participating
  libraries into a central database.
• A physical union catalogue of a mega collection
  of over 3 million monographs, audio-visual items,
  magazines and other materials

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HKALL Characteristics

• FIND
• Powerful catalog
• Discover
• REQUEST
• Patron-initiated
• Capture
• BORROW
• Circulation functionality
• Distribute
• MANAGE
• Track and follow-up
• Manage

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Lending/Borrowing
Patron
Patron Request
Item Circulated
INN-Reach Catalog Server
Patron Verified
Item Request
Local System
Local System
Request Filled
Item Sent
Record Contribution
Local System
Local System
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ILLIAD

• Inter-Library Loan (ILL) System
• Configuration
• Dell PowerEdge 1500SC Server
• Intel PIII 1.13 GHZ
• 1 GB Memory
• 3 x 36 GB Harddisk
• OS - Windows 2000 server
• Make requests online
• Can receive electronic copies of articles

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New Developments

• XML
• Metadata
• More suitable for electronic resources
• Institutional Repository
• Collection of organisationally originated
  materials
• Content Management System
• Organisation of web-based and online data and
  information
• Coursepacks
• Learning objects
• Enterprise-wide e-Learning Platform
• Student-managed integrated learning system

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Important Links

• e-Portal
• Library Homepage
• Library Instructions
• http//www.cityu.edu.hk/lib/instruct/index.htm
• Guide to Remote Access to Library Electronic
  Resources
• http//www.cityu.edu.hk/lib/instruct/guides/eresgu
  id
• SFX FAQs
• http//www.cityu.edu.hk/lib/eres/sfx/sfxfaq.htm
• HKALL
• http//www.cityu.edu.hk/lib/service/hkall/overview
  .htm

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Acknowledgements

• The speaker wishes to thank the following
  persons/organisations for allowing the adoption
  of their materials
• Miss S W Lee (CityU Library)
• Innovative Interfaces Inc.
• ExLibris

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The End Thank you