BSD Training Grant Training Preaward

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BSD Training Grant Training Preaward

• July 26, 2005
• Room BSLC 205

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BSD Training Grant Training

• Panelists
• Michelle Domecki
• Diane Hall
• Bushra Rehman
• Parag Shah
• Lynda Wolter

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BSD Training Grant Training

• Introduction
• NIH NRSA Website
• http//grants1.nih.gov/training/nrsa.htminst
• Types of Trainees
• Predoctoral graduate students
• Postdoctoral Ph.D. or M.D. Fellows
• Postdoctoral Fellows vs Postdoctoral Scholars
• Clinical Fellows
• Short Term Training Programs

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BSD Training Grant Training

• Long Process Organization is key!

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Application Review and Award Cycle
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NIH Institute Due Dates

• The schedule of receipt dates for the individual
  NIH institutes and centers are listed above.
  Please note that many institutes and centers have
  only a single receipt date. Also, please be
  aware that start dates may vary. Applicants are
  encouraged to contact the appropriate funding
  component to determine which dates are
  appropriate. Applicants with programs that
  involve research training in AIDS are especially
  encouraged to contact the funding institute and
  center in advance to determine the appropriate
  receipt date.

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BSD Training Grant Training

• ORS Review Procedures
• http//ors/grantContract/policiesGovern/orsReviewP
  roc.html
• Overview of Review
• Submit a copy of application, PTF, special
  instructions to ORS S152
• ORS Grant and Contract Administrators will review
  and provide written comments usually within 5
  days of submission
• Update/correct application, submit the Original
  to be signed and original PTF to ORS.
• URA Grant and Contract Managers do not review BSD
  Training Grants
• Original processed at ORS and submitted to URA
  Signing Official for review and endorsements.
• Blue Folder system http//ors/grantContract/poli
  ciesGovern/Blue_Folder_Process.doc

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• Proposal Transmittal Form (PTF)

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The Application Process

• Who, What, Where, When, Why, and How

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It is easier to revise!

• Get a copy of the most recent competing renewal
  with the most overlapping faculty
• Get a copy of the facultys full c.v.
• Mock-up the tables for individual trainers and
  send by email

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Its who and what you know

• Cooperative staff
• Move up the chain
• Faculty
• Assistant and/or Preaward Administrator
• Student administrator
• Trainee
• Executive Administrator
• Program Director
• Use web-resources PubMed, CRISP,etc

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Read the Instructions!(starts on page 54)

• PHS 398- it changes every time
• http//grants1.nih.gov/grants/forms.htm
• Read the Specific Program Announcement
• Deadlines and substitute forms
• Institutional NRSA is not a research grant

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Completing the Forms

• Face Page Sample
• Key Personnel vs. Other Significant Contributors

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Budget and Justification

• Allowable Costs
• Stipends
• One trainee per slot
• Rates set by NIH policy
• Non-Fed Supplementation
• http//grants.nih.gov/grants/guide/notice-files/NO
  T-OD-05-032.html

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Budget and Justification

• Allowable Costs
• Tuition, Fees and Health Insurance

• Inflation factor
• Tuition and Fees - 5
• Health Insurance 10-15

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Budget and Justification

• Allowable Costs
• Other Trainee Costs
• Travel determined by Institute
• Training Related Expense set by NIH
• Predoctoral Trainees - 2,200
• Postdoctoral Trainees - 3,850
• F A/Indirect Cost
• 8 - of total allowable direct costs excluding
  the amounts for tuition, fees, health insurance.
• Note Applications requesting over 500,000 need
  NIH Institute prior approval!

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Biographical Sketches Resources

• Biographical Sketch
• Collect Bios and/or CV
• Persistence!

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Biographical Sketches Resources

• Resources and Environment
• Collect Individual Resources Sections
• Search Websites
• ORS Resources

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Training Program Plan

• Research Training Program Plan
• Instructions begin on page 59 of PHS 398
• http//grants1.nih.gov/grants/funding/phs398/phs39
  8.pdf
• Research Training Program Plan
• Data Mining!
• Follow order of Table of Contents
• Tables of data
• Tip Use best judgment on font size for tables

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Training Program Plan

• Table of Tables

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Training Program Plan

• Minority Recruitment and Retention Plan
• ORS Website http//ors/grantContract/index3.html
  ?contentpoliciesGovern/index.html
• Plan for Instruction in Responsible Conduct of
  Research
• Required Elements
• ORS Website http//ors/grantContract/budgetPrep/
  scientificEthics.html
• Tip Syllabus is usually included in the
  Appendix!

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Training Program Plan

• Human Subjects
• Contact Millie Maleckar _at_ 2-1472 or
  malecka_at_bsd.uchicago.edu
• Request report 1month prior to deadline
• Vertebrate Animals
• Contact Bill Pugh _at_ 4-4765 or wpugh_at_bsd.uchicago.
  edu
• Request report 1month prior to deadline
• Consortium/Contractual Activities

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Award Process

• Show me the money!

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Award Process

• Awarding Process
• Just-in-Time information
• Reading Award Document
• Pay close attention to special condition and
  terms of the award!
• Account Creates

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NIH Appointment Process
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NIH Appointment Forms

• Statement of Appointment
• Service Payback Agreement
• Termination Notice
• Training Forms can be found
• http//grants.nih.gov/grants/forms.htm

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Tips for All Forms

• Read instructions carefully
• Review with Predoctoral/Postdoctoral Trainee
• Obtain proper signatures
• Forward forms to NIH prior to appointment start
  date or termination date
• NIH will not accept Statement of Appointment form
  without Payback Agreement (1st year)
• Keep copies for your record
• Maintain data now for your competing renewal!

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Citizenship

• Appointee must be a citizen or non-citizen
  national of the United States or its possessions
  and territories, or must have been lawfully
  admitted to the United States for permanent
  residence by the time of the award.
• http//grants.nih.gov/grants/funding/phs398/phs398
  .doc

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Statement of Appointment PHS 2271
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Service Payback Agreement PHS 6031
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Termination Notice PHS 416-7
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University of Chicago Appointment Process

• Forms, Forms, and More Forms

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UC Predoctoral Trainee Process

• Section by Program Director/Advisory Committee
• BSD Funding Policy

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UC Postdoctoral Trainee Process

• UC Fellows are called Postdoctoral Fellows when
  supported on a Training Grant
• Appointments in Academic Departments
• Minimum of One Month Review Process before
  Appointment is approved
• Job code 9150
• Not Employees of the University
• Taxes, FICA, etc are not deducted
• BSD Mandatory Supplementation for health
  insurance, retirement, etc

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Postdoctoral Fellow Appointment Form

• BSD policy statement on Post Docs -
• http//compendium.bsd.uchicago.edu/14.html
• Key to remember is Training Grants pay stipends

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Clinical Fellows

• Apply to specific clinical programs in the
  Hospital, programs generally 2-3 years, may have
  research component
• Are University of Chicago Hospitals employees
• Fellowship Program Director is the contact for
  research
• Follow NIH appointment process
• Appointments in Office of Housestaff Affairs
• Transfer costs via monthly JV more discussed at
  Post-award session.

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Progress Reports Competing Continuations

• Show me more money!

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Non-competing Progress Report

• Non-competing continuations/progress reports
• Annual Report
• Data Collection individual updates on each
  appointee
• Protocol updates
• Follows same review/endorsement process as
  competing applications slide 6
• Supplements
• Minority

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Tips for submitting a Competing renewal

• Send request to Faculty at least 6 months before
  due date
• Same procedures as New with additional progress
  report tables
• Information Needed
• CV
• Bio/Other Support
• Description of Laboratory
• Research Description
• List of current/past trainees (10 years)
• Follow up with Faculty in 1 2 months
• Follow up with phone calls to secretaries/assistan
  ts
• BE PERSISTENT

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Tips Continued Helpful Websites

• Search CRISP for other support details
  (http//crisp.cit.nih.gov/)
• Search PubMed for collaborative articles
  (http//www.ncbi.nlm.nih.gov/entrez/query.fcgi?DB
  pubmed)
• ORS (http//ors.bsd.uchicago.edu/)

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Final thoughts.

• ORS Website
• http//ors/grantContract/index3.html?contentbudge
  tPrep/trainingGrants.html
• Questions ask your colleagues!
• Post Award Training to be announced