USPS Updates

1
USPS Updates

• December 2006

2
General

• STRS district codes added to validation file
• See Release Notes in the USPS forum for complete
  listing

3
AUDRPT

• Modified default to always generate Demand
  report

4
USPEMS

• USPEMX
• Record indicated was changed for FY 07
• Now set to an H
• PERDET
• Validation updates
• Hours in day less than .25
• Date of birth less than 7/1/1935 or greater than
  7/1/1985
• Updated cross validations on position codes and
  assignment areas
• FTE can not be greater than 2.0 per position code

5
Employee Email Direct Deposit Flag

• Flag added to USPSCN/BIOSCN

6
Employee Email Direct Deposit Flag

• Flag can be used to indicate if the employee
  should receive a direct deposit notice by email
• Direct deposit email procedures no longer would
  key on just an email address to make decision
• Changes must be completed by ITC if implementing
  this flag

7
Employee Email Direct Deposit Flag

• The value in this new field will be used to
  determine if the employee is to get an email
  direct deposit notice, the email address will not
  determine if the employee is to get this
  notification
• The email address will be used for the send of
  the notice as in the past

8
Employee Email Direct Deposit Flag

• The email address will be used secondary for
  access to the HR Kiosk information available to
  each employee if your ITC is participating
• An employee can now have an email in BIOSCN and
  not receive email direct deposit notices
• Eliminates having to enter the preceding the
  address
• Contact ITC if uncertain you can utilize the HR
  Kiosk

9
Employee Email Direct Deposit Flag

• Implementation of this field is optional for
  districts not using the HR Kiosk
• Districts using the HR kiosk who have direct
  deposit employees must implement this flag

10
Employee Email Direct Deposit Flag

• Implementation option with MASCHG
• New option called MASENOT

11
Employee Email Direct Deposit Flag

• Provide Actual/Projection option
• Sorting options for report generated

12
Employee Email Direct Deposit Flag

• MASCHG/MASENOT provides selection options

13
Employee Email Direct Deposit Flag

• Options include

14
Employee Email Direct Deposit Flag

• District should run MASCHG/MASENOT one time to
  implement and then should update the records in
  USPSCN/BIOSCN as new employees are added

15
Employee Email Direct Deposit Flag

• CHKPRT
• New token included in .DAT files
  for printing and notice generation
• CHKPRT.DAT (Payroll checks)
• Set to N
• Email address included on all records if it
  exists
• DIRCHK.DAT (Direct deposits)
• Set to Y if BIOSCN flag is set
• Email address included on all records if it exists

16
Employee Email Direct Deposit Flag

• CHKPRT
• Overrides the USPSCN/BIOSCN flag if ignore
  direct deposit is selected in INICAL
• Token value is always set to N
• Employee will always receive payroll check

17
Employee Email Direct Deposit Flag

• Added to UDMS views
• USPLOAD/EMPLOAD
• Allows
• Y, Yes, 1
• N, No, 2

18
Employee Email Direct Deposit Flag

• USPRPT/EMPMST

19
W2 Reporting Changes

• New field added to USPSDAT/DEDNAM REG type
• Indicates designated Roth IRA

20
W2 Reporting Changes

• Designated Roth IRA values
• 1 401(k)
• 2 403(b)
• District should set value on existing REG
  deduction type after December release installed
  at ITC
• No changes required on USPSCN/DEDSCN
• W2PROC will handle values

21
W2 Reporting Changes

• W2PROC
• Will read Designated Roth records and will create
  labels and amounts for Box 12
• AA for 401(k) contributions
• BB for 403(b) contributions
• Amounts will appear on W2REPT
• Same place as other special reporting such as
  life insurance, medicare pickup, etc. appear

22
W2 Reporting Changes

• W2PROC
• The suffix for employee name will print by itself
  on the forms
• Default for tape file creation changed to N

23
USPS Problems Corrected

• December 2006

24
CHKSTA

• Increased size of internal table so more checks
  can be processed in a single run for a void and
  reissue
• 800 at a time can now be processed

25
NEWCNT

• NEWPAY
• Problem with report caused employee name to be
  blank in some cases

26
USPRPT/CHKSTS

• Incorrect gross amount appeared
• Affected situations where a negative amount was
  processed

27
ODJFSRPT

• Records were not being selected for the 12th of
  the month counts correctly

28
USPS Technical Updates

• December 2006

29
CHKPRT

• New token added for email direct deposit
  processing
• Indicates if employee is to receive an email
  direct deposit notice
• Must be implemented if district intends to use HR
  Kiosk

30
Employee Email Direct Deposit Flag

• ITC must modify paper notice .FRM files to use
  the token rather than in
  IF Statements

31
Employee Email Direct Deposit Flag

• ITC must modify email notice .FRM files to use
  the token such as this example

32
W2PROC

• Added new tokens for Roth IRA amounts
• Added new token for suffix

33
W2TAPE

• New fields added for Roth IRA contribution
  amounts
• Library
• Totals