University of California, Riverside PayrollPersonnel System Summer Salary Presented by: Academic Per

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University of California, RiversidePayroll/Person
nel System Summer SalaryPresented by
Academic Personnel Payroll
Office
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Additional Appointment- Summer Salary

• DATA ENTRY
• Log into the Payroll/Personnel System, Main Menu
  EEDB, go to BUND screen
• Enter data for the additional employment via the
  ADDL bundle screen

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The ADDL bundle contains the following screens

• EAPP - Appointment/Distributions
• A single screen allows entry and update of one
  appointment and up to two distributions
• EPER - Personnel-Miscellaneous (If applicable)
• This screen allows entry and update of
  information that addresses the nature of the
  employee's relationship to the University
• EPD1 - Employee Personal Data (If applicable)
• This screen allows entry of personal information
  such as address, ethnicity, and citizenship
  status

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EAPP - (Appts/Distribution) Enter data in the
following fields, as applicable

• Appointment Level - Go to the command Line (gt)
  Use Add Command to set up next available
  appointment (Do not use Copy command for this
  transaction.)
• Action Code - Enter code 13 Additional
  Appointment
• Pgm - System derived Personnel Program code.
  Derived from the title code.
• Typ - Enter code 5 for Academic
• Bas / Pd Ov - Academic Year - 09/09 or Fiscal
  Year 11/12. Code indicating the number of months
  in the year over which the salary for the
  appointment will be paid.

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EAPP - (Appts/Distributions) Continued

• Appointment Begin - First day of month which the
  employees appointment is effective, in the
  format mmddyy. For example, if appt. begins in
  June, use begin date of 06/01/09.
• Appointment End - Last day of month in which the
  appointment is expected to end, in the format
  mmddyy. For example, if appt. ends Sept., use end
  date of 09/30/09.
• Dur - Leave blank - Not applicable for Summer
  Salary. Code indicating expected duration of the
  appointment.
• Dept - Code indicating the department in which
  the employee has an appointment
• Title - Refer to Academic Personnel guidelines.
  Code indicating the position or classification
  title for the appointment.

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EAPP - (Appts/Distributions) Continued

• Grade - Not applicable. Staff Only. Pay grade
  within the salary range associated with the tile
  code.
• Full - Leave blank for Summer Salary. The
  percentage of time the employee is expected to
  work in the appointment.
• F/V -Enter code F. Code indicating whether the
  time the employee will work in the appointment is
  Fixed (F) or variable (V) percentage of time.
• Ann/Hr Rate - System derived. The annual salary
  or hourly rate the employee earns.
• Rt - Enter A Monthly. Code indicating whether
  the rate of pay is Hourly, Annual (monthly), or
  By-Agreement

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EAPP - (Appts/Distributions) Continued

• Sch - Code indicating the pay schedule on which
  the appointment will be paid.
• MO - Monthly or MA - Monthly Arrears
• Note When summer salary is paid on primary
  pay cycle, Federal State taxes are based on
  graduated basis (W-4). If paid on off pay cycle,
  Flat tax applies because Summer Salary is
  considered supplemental pay. Currently, Federal
  25, State 6.
• Time - Enter R - Exception or Z - Positive. Time
  indicating the method for reporting time worked
  in the appointment.
• LV - Enter N for Summer Salary. Code indicating
  the rate at which vacation and sick leave will be
  accrued.

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EAPP - (Appts/Distributions) Continued

• Distribution Level - Go to the Command Line
  (gt) Use Add Command to set up next available
  distribution. (Do not use Copy command for this
  transaction.)
• Dist. No. - Number uniquely identifying the
  payroll distribution associated with the
  appointment.
• FAU - Full Accounting Unit (Golden Trees)
• Account - 306130 (Summer Differential)
• Activity
• Fund
• Function
• Cost Center (If applicable)
• Project Code ( If applicable)

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EAPP - (Appts/Distributions) Continued

• FTE - Not applicable for Summer Salary. The
  percentage of the budgeted position which the
  distribution represents.
• Dist. - Enter the percentage of time which is
  chargeable to the Account/Fund. (Refer to max.
  percentage allowed for June and Sept.)
• Pay Beg - First day of month which the employees
  distribution is effective, in the format mmddyy.
  For example, if appt. begins in June, use begin
  date of 06/01/09.
• Pay End - Last day of month in which the
  distribution is expected to end, in the format
  mmddyy. For example, if appt. ends Sept., use end
  date of 09/30/09.

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EAPP - (Appts/Distributions) Continued

• Step - The step within the salary range
  associated with the title code. For Academics
  use whole numbers (e.g. 1,2,3).
• O/A - Academics only. Code indicating that the
  employees pay rate is offscale or above scale in
  relation to the step and/or salary range
  associated with the title code of the
  appointment, if applicable.
• Rate/Amount - Academic-year faculty Annual rate
  divided by 9. Fiscal-year faculty Annual rate
  divided by 11. The monthly/hourly amount
  associated with the distribution.
• DOS - Code indicating the type of compensation
  associated with the distribution
• ACA Admin Duties (ninths)- Pay at some
  percentage of 1/9
• APA Admin Duties (flat rate) Pay at
  negotiated flat rate

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EAPP (Appts/Distributions) Continued

• DOS (Continued)
• ACR Research (ninths) Research funds not
  agency capped
• ARC Research (ninths) Agency-capped at or
  below limit
• AAC Differential between faculty salary and
  agency cap
• OEN Research (1/11th) does not exceed agency
  cap
• SSG Teaching at flat rate, eligible for DCP
• REG Teaching flat rate no other appt-title code
  1550
• SSC Teaching at of REG rate, eligible for DCP
• SST Teaching NOT eligible for DCP
• ACM Addl Comp eligible for DCP
• AMN Addl Comp NOT eligible for DCP
• DIF Differential Stipend for split AY/FY
  appointments

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EAPP - (Appts/Distributions) Continued

• PRQ - Not applicable. Code indicating that the
  employee will have a perquisite amount (e.g.
  meals or room and board)
• DUC - Leave Blank
• WSP - Not applicable. Code indicating the type
  of Work Study Program that is partially funds the
  employees pay.
• Press ltF-11gt if you want to continue to the next
  screen or ltF-5 Updategt to perform screen edit.

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EAPP - (Appts/Distributions) Continued

• PPEAPP0-E1595 RVT EDB Entry/Update
  ADDL 05/27/09 141031
• 05/27/09 135015 Appointments/Distrib
  utions Userid RVPAYRGN
• ID XXXXXXXXX Name PAYROLL, PATTY
  Emp Stat A Pri Pay MO
• PAF Gen No 28
  Page 1 of 2
• Appt Actions Pgm Typ Bas Pd Ovr Appt Begin
  Appt End Dur Dept FLSA
• 50 A 5 09 09
  060109 093009 D01083 1
• Title Grade Full
  F/V Ann/Hr Rate Rt Sch Time
  Lv
• 1103 PROFESSOR-ACAD YR-1/9TH PMT
  F 44930.00 A MO R N
• Dist Actions ACCT ACTV FUND FN CC PD
  PC FTE Dis
• 51 306130 01160 19900 40
  Summer Different 0.6316
• Pay Begin Pay End Step O/A Rate/Amount
  DOS PRQ DUC WSP
• 060109 063009
  4992.22 SSG
• Dist Actions ACCT ACTV FUND FN CC PD
  PC FTE Dis
• 52 306130 01160 19900 40
  Summer Different 1.0000
• Pay Begin Pay End Step O/A Rate/Amount
  DOS PRQ DUC WSP
• 070109 083109 4992.22
  SSG

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EAPP - (Appts/Distributions) Continued

• PPEAPP0-E1595 RVT EDB Entry/Update
  ADDL 05/27/09 141034
• 05/27/09 135015 Appointments/Distrib
  utions Userid RVPAYRGN
• ID XXXXXXXXX Name PAYROLL, PATTY
  Emp Stat A Pri Pay MO
• PAF Gen No 28
  Page 2 of 2
• Appt Actions Pgm Typ Bas Pd Ovr Appt Begin
  Appt End Dur Dept FLSA
• 50 A 5 09 09
  060109 093009 D01083 1
• Title Grade Full
  F/V Ann/Hr Rate Rt Sch Time
  Lv
• 1103 PROFESSOR-ACAD YR-1/9TH PMT
  F 44930.00 A MO R N
• Dist Actions ACCT ACTV FUND FN CC PD
  PC FTE Dis
• 53 306130 01160 19900 40
  Summer Different 0.3684
• Pay Begin Pay End Step O/A Rate/Amount
  DOS PRQ DUC WSP
• 090109 093009
  4992.22 SSG
• Dist Actions ACCT ACTV FUND FN CC PD
  PC FTE Dis
• Pay Begin Pay End Step O/A Rate/Amount
  DOS PRQ DUC WSP

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Reduction in accrued vacation for Fiscal-year
faculty(APM 600-14d)

• When Fiscal-year faculty receive additional
  compensation for employment during their vacation
  period, the appropriate number of accrued
  vacation days must be deducted from the vacation
  leave accrual.
• Compute the appropriate number of days to be
  deducted from vacation leave accrual.
• Process an RX (Pay Reduction) transaction using
  the the DOS code VLA . (Refer to chapter 7.1
  in the Payroll/Personnel System Time Reporting
  Manual)

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The End