Synergetic Management System for Schools demonstration preview

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Synergetic Management Systemfor Schools
demonstration preview
Tim Dawson Managing Director
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Computing Directions History

• 1978 Development of first computerised management
  system for schools in Victoria
• 1981 SCS for Mini Computers
• 1988 NICHE for PC Networks
• 1999 Synergetic general release
• 2002 Synergetic web access initial release
• 2005 Synergetic Community Portal initial release
• A history of response to technology change

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Synergetic Technology

• Developed using Delphi by Borland and C by
  Microsoft

Synergetic Management System for Schools
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Synergetic Technology

• Developed using Delphi by Borland and C by
  Microsoft
• Uses leading edge database Microsoft SQL Server

Synergetic Management System for Schools
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Synergetic Technology

• Developed using Delphi by Borland and C by
  Microsoft
• Uses leading edge database Microsoft SQL Server
• Crystal Reports fully integrated reporting

Synergetic Management System for Schools
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Synergetic Technology

• Developed using Delphi by Borland and C by
  Microsoft
• Uses leading edge database Microsoft SQL Server
• Crystal Reports fully integrated reporting
• Advanced client/server database design
• Intuitive interface based on Windows/Web standards

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Data Transfer Outline/Abilities
Synergetic Application Software
Microsoft SQL Server Synergetic Database
Other Applications Crystal Reports, Word, Excel
with MSQuery
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Synergetic Database
Enrolments
Community Database
Student Records and Student Services
School Development and Past Students
One ID for One Person
Financial Management
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School Community Database
Includes each individual in the school community

• Maintains Core Demographic Information
• - Title, Surname, Given Names, Addresses
• - Contacts telephone home/bus/mob, fax, email
• - Occupations code, description, employer
• - Flags primary/partner, deceased - Full
  Detail and Address History
• - Australia Post Barcode Database integration

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School Community Database
Includes each individual in the school community

• Maintains Core Demographic Information

• Constituencies How an individual relates to
  the school
• - future parent
• - current parent
• - current student
• - past student
• - current staff
• - past staff
• - foundation member
• - friend
• - supplier
• - Your choice

• Relationships How one individual relates to
  another
• - mother of / son of
• - brother of / sister of
• - aunt / uncle / niece / nephew etc

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Synergetic Finance Database
Debtors
Receipts
Enrolment Deposits
Creditors
Donors
General Ledger
Asset Register
Purchase Orders
Payroll
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Synergetic Finance Database
Debtors
Receipts
Enrolment Deposits
Creditors
Donors
General Ledger
Asset Register
Purchase Orders
Interactive with Posting Control
Payroll
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• School Community
• Names Addresses
• Core Database

Future Students Year of Entry Level of
Entry Campus Day/Boarder Enrolment Status Current
School Unlimited applications Unlimited
activities Integrated mail merge Notes
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• School Community
• Names Addresses
• Core Database
• Constituencies
• Relationships
• Binary Objects

Future Students
Current Students School Campus Year
Level House Day / Boarder Subjects Photograph Cont
act Details Medical Information General Notes
User definable
Student Services Assessments
Reporting Attendances Co-curricular/Music
Students Timetable User definable records
Export / Imports to 3rd party applications
MCEETYA All States NZ
Govt Studies Timetable Library
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• School Community
• Names Addresses
• Core Database
• Constituencies
• Relationships
• Binary Objects

Future Students
Students ID 1001 - Static Student details such
as Entry date, Medical details, Doctor, Dentist,
Emergency contact
StudentYears ID 1001 In 2004 Yr 9 In 2005 Yr
10 In 2006 Yr 11 - Information which changes
from year to year
StudentClasses ID 1001, 2005, Sem 1, 9ENGA ID
1001, 2005, Sem 2, 9ENGB
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• School Community
• Names Addresses
• Core Database
• Constituencies
• Relationships
• Binary Objects

Future Students
Current Students
Student Services
Development
Fundraising Prospect tracking of groups and
individuals Multi campaign tracking
Tracking by staff member and volunteer
Donations Pledge records Pledge reminders
Pledge cash flows Donation details /
receipts Giving Histories Multi campaign
Past Students Year Left / Class Left Branch Life
Member Biographical Extract
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School Community Names Addresses Core
Database Constituencies Relationships
Binary Objects
Future Students
Current Students
Student Services
Development Past Students Fundraising Donations

• Finance
• General Ledger
• Debtors
• Payroll
• Purchase Orders
• Creditors
• Enrolment Deposits
• Asset Register

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• School Community
• Names Addresses
• Core Database
• Constituencies
• Relationships
• Binary Objects

Future Students
Current Students
Student Services
Development Past Students Fundraising Donations

• Core advantages
• fully relational integrated database
• one core record of information for each school
• community member
• data is maintained once and then accessed by
  multiple
• departments - no duplication
• integrity of data and high level of validation

Finance
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Other key modules

• Parent Teacher Interviews
• Object and Property Management
• Co-curricular staff scheduling/timetabling
• Community Portal

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Training

• On-site
• In regional groups
• Head office

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Australia Wide/New Zealand
80 Independent Schools around Australia and New
Zealand Caulfield Grammar School,
Melbourne Canberra Girls Grammar School,
ACT Carey Baptist Grammar School,
Melbourne Melbourne Grammar School,
Melbourne Pembroke School, Adelaide Scotch
College, Perth St Kentigern College, Auckland St
Peters College, Adelaide St Peters Lutheran
College, Brisbane Wesley College, Melbourne and
Perth Wenona School, Sydney
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Implementation
School Extract Data Trial Extract

• Receive first copy of schools data school to
  extract
• No disruption to current systems

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Implementation
Trial Training 4 days
School Extract Data Trial Extract
Conversion 8 weeks

• CDA to convert data
• CDA on-site for initial training
• No disruption to current systems

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Implementation
School Extract Data Trial Extract
Trial Training 4 days
Conversion 8 weeks
Verify Play time 6-8 weeks

• School to verify conversion and advise changes
• School to play with system in non-live
  environment

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Implementation
School Extract Data Trial Extract
Trial Training 4 days
Conversion 8 weeks

• Current system now read only
• Reconvert in 4 business days

Verify Play time 6-8 weeks
Live Extract Monday 12pm
Reconvert Tue-Fri
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Implementation
School Extract Data Trial Extract
Trial Training 4 days
Conversion 8 weeks

• CDA on-site to assist reconciliation
• CDA on-site for live training

Verify Play time 6-8 weeks
Live Extract Monday 12pm
Reconvert Tue-Fri
Install/Reconcile Monday
Live Training 4 days
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Implementation
School Extract Data Trial Extract
Trial Training 4 days
Conversion 8 weeks
Follow up Training 2 days / 2 mths
Verify Play time 6-8 weeks
Live Extract Monday 12pm
Reconvert Tue-Fri
Install/Reconcile Monday
Live Training 4 days
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Implementation
School Extract Data Trial Extract
Trial Training 4 days
Conversion 8 weeks

• Minimal downtime
• Minimal stress

Follow up Training 2 days / 2 mths
Verify Play time 6-8 weeks
Live Extract Monday 12pm
Reconvert Tue-Fri
Install/Reconcile Monday
Live Training 4 days
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Synergetic
For further information contact our Melbourne
administration office on (03) 9803
8000 www.cda.com.au