eRA is Coming http:era.nih.gov

1
eRA is Cominghttp//era.nih.gov/

• NIH electronic grants administration
• Presented _at_ RAC 4/28/03
• T. Eagan, L. Levine, J. Sullivan

2
What is eRA?http//era.nih.gov/aboutera/index.cfm

• NIH envisions paperless transfer of application
  and administration of extramural funding a.k.a.
  electronic research administration or eRA
• eRA integrates two current parallel systems NIH
  eRA Commons (communication with research
  community) and IMPAC II (NIH staff system)
• eRA is built on an Oracle relational database
  management system.

3
Why eRA?

• NIH response Congressional mandate requiring
  federal agencies to migrate from paper-based to
  electronic systems
• eRA project will reduce costs and administrative
  effort
• eRA project will expedite extramural grants
  processing
• eRA project will provide improved information
  both to NIH and research community

4
How Can I Stay Informed?

• Inside eRA for Partners newsletter
• Subscribe at http//list.nih.gov/cgi-bin/wa
  ?SUBED1era_newsA1
• Web sites URLs previously presented
• Take time to browse these

5
Commons Website

• Commons Website
• http//commons.era.nih.gov/commons
• NIH has advised that to date there is no user
  guide
• It appears all users will be setup centrally
• Joe Sullivan x1161
• Thomas Eagan x5835
• Once your ID is setup you will receive an email
  with your ID and initial password

6
Commons Website (cont)

• We will need the following information
• All Users
• First Name
• MI
• Last Name
• Request User Name (minimum of 6 characters with a
  maximum of 20)
• Role
• PI. The Principal Investigator (PI) is an
  individual designated by the grantee organization
  to direct the project or activity being supported
  by the grant. The PI is responsible and
  accountable for the proper conduct of the project
  or activity. The role of the PI within the eRA
  Commons is to complete the electronic grant
  process.
• Asst. The Assistant role (ASST) indicates a basic
  NIH eRA Commons user who can be assigned as a PI
  delegate for eSNAP/X-Train. Users with this role
  have no access other than updating their Personal
  Profile. However, it will be possible to delegate
  PI authority or Submit authority to these
  accounts to aid in administrative tasks.
• Email address

7
Commons Website (cont)

• We will need the following information
• PIs will additionally need to submit the
  following information
• Birth Date
• SSN
• Prior Support (waiting on NIH clarification)
• IC
• Serial Number

8
Commons Demo Website

• Commons Demo Website
• https//commonsdemo.era.nih.gov/commons-demo/
• You will need to create a demo account in order
  to access the website

9
Commons Website

• This is brand new and we just received our User
  Ids so be nice.
• Training will follow
• Business Manager ???
• PI ???

10
On-line systems

• NASA
• DOE
• DOED
• DOD
• NIH
• STSCI
• BIDS

• DOJ
• Commonwealth of PA
• NSF
• Industry
• Etc

11
On-line systems

• Please notify a member of Susan Burketts office
  immediately if you are being asked to submit a
  proposal electronically (especially if it is a
  new system).
• We will research the system and help with any
  training or questions
• Notifying us could also save you in the future.
  Some Industry systems feel that if you register
  with them you accept their terms and conditions.

12
On-line systems

• Just a reminder
• All proposals will be signed off by Susan Burkett
  before they are released electronically
• Carnegie Mellons release time is 5PM
• Example DOED has a 1159PM deadline
• Our deadline is 5PM
• Even though the system will let a PI pick his or
  hers Authorized Representative to approve and
  release, they will adhere to the 5PM deadline and
  will not pick their buddy down the street to
  release the proposal at 1116PM on a Friday
  night.
• Carnegie Mellons policy page has a listing of
  all official signatures that have authority to
  commit the university to a proposal.