Title I, Part D, Subpart 1 Neglected, Delinquent, or AtRisk State Agencies

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Title I, Part D, Subpart 1Neglected, Delinquent,
or At-RiskState Agencies

• Virginia Department of Education
• April 2009

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State Agencies and Allocation of Funds

• The U.S. Department of Education allocates Title
  I, Part D, Subpart 1, funds to Virginia based on
• the number of children and youth in state
  correction and youth detention facilities, and
• the state's average per-pupil educational
  expenditures.
• Once the allocation is determined, the Virginia
  Department of Education makes subgrants to the
  state agencies based on their proportionate share
  of the state's enrollment count of children and
  youth who are eligible.

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State Agencies and Allocation of Funds(continued)

• Delinquent program services must supplement
  existing educational programs in which youth are
  enrolled.
• Weekly instructional time provided must be
• at least 20 hours per week for youth in
  detention facilities, and
• at least 15 hours per week for youth in
  correctional facilities

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State Agencies in Virginia

• There are two state agencies in Virginia
• Department of Correctional Education
• State Operated Programs (Detention Centers) under
  the auspices of the Virginia Department of
  Education

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Allowable Uses of Funding

• Section 1415 outlines two uses of funds
• Programs that are consistent with the state plan,
  and
• Programs that concentrate on providing
  participants with the knowledge and skills needed
  to make a successful transition to secondary
  school completion, vocational, or technical
  training, further education, or employment.

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Sections of the Application

• Cover Page
• Program Overview
• Coordination of Services
• Program Information
• Measurable Objectives
• Detailed Budget Breakdown
• Budget Summary
• Maintenance of Effort
• Reservations of Transition Services Funds
• Budget for Reserved Funds for Transition Services
• Transition Coordinator

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A. Cover Page

• Includes state agency information.
• Funding allocation recorded.
• Enter state agency allocation for 2009-2010.
• Use 2008-2009 amount if 2009-2010 allocation is
  not available.

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B. Program Overview

• Describe the instruction program.
• Include the target populations.
• Discuss how the program will contribute to the
  achievement of the NCLB goals.

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C. Coordination of Services

• Describe the partnership within your agency
  between the Title I, Part D, program and other
  federal, state, and local programs.
• Describe collaboration of program staffs,
  parents, and the community to provide services
  and activities.

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D. Program InformationSection 1 Program
Description

• Nine requirements are specified in the federal
  legislation in section 1414 and should be
  described in the program description.
• The information should relate to the goals and
  objectives described in the application.

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Program Description

• 1. Describe the procedures to determine
  eligibility and assess the educational needs of
  the children to be served in the program.
  Include in the description
• a. How documented youth served by this program
  meet the eligibility requirements described in
  the non regulatory guidance.
• b. How the state agency will carry out the
  evaluation requirements of section 9601 and how
  the results of the most recent evaluation will be
  used to plan and improve the program.
• Examples of the types of information that may
  also be included in the
• response
• Uniform multiple criteria used for ensuring
  objective selection process
• Staff and auxiliary service providers who
  identified students most in need of support and
• Methods and assessments used to document student
  progress throughout program year.

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Program Description

• 2. Describe the program by specifying the
  services and
• activities that will be conducted and
  supported by Title I,
• Part D, funds.
• a. Services and activities, including where they
  will take place
• b. Activities and programs that involve parents,
  guardians, and family members, as appropriate
• c. How services and activities are related to
  student outcome goals and
• d. How services and activities will contribute to
  the successful transition of the student from the
  facility.

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Program Description

• 3. Describe how the program will meet the goals
  and objectives
• of the state plan. Include in the
  description
• a. An individual designated in the facility or
  institution to be responsible for issues relating
  to the transition of children and youth from the
  facility or institution to locally operated
  programs
• b. Student transition to LEA education program
• c. Support systems, such as counseling, tutoring,
  learning centers, to ensure successful transition
  of students
• d. Student transition for completion of education
  requirements to skills training program, higher
  education, or job entry
• e. Support for students identified at risk of not
  completing public school program and in danger of
  correctional facility assignment
• f. High quality instruction, diverse transition
  opportunities, and dropout prevention services
  and
• g. Program alignment with the Standards of
  Learning.

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Program Description

• 4. Describe how the state agency will consult
  with experts and
• provide the necessary training for
  appropriate staff to ensure that
• the planning and operation of
  institution-wide projects under
• section 1416 are of high quality.
• If the state agency operates as an
  institution-wide project, examples
• of the types of information that
  may be included in the response
• Persons to be involved in planning
• Sufficient planning time
• Meeting intent and purposes of all
  programs/sources in entire educational program
• Utilizing research-based effective practices
  appropriate to the population served
• Continual review of student progress and
• Continual revision of program, as necessary.

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Program Description

• 5. Describe how the program will be coordinated
  with other
• state and federal programs, such as
  programs under Title I, P. L.
• 105-220, vocational and technical
  education programs, state and
• local dropout prevention programs, and
  special education programs.
• Examples of the types of information that may
  be included in the response
• Frequency and extent of coordination
• Service programs and outreach activities with
  public school divisions
• Community service agencies
• Municipalities
• Institutions for higher learning
• Services for students with disabilities
• Services for English Limited Language students
• Recidivism retention services and
• If institution-wide project, how Title I, Part D
  funds are combined with other federal, state, and
  local funds to upgrade the entire educational
  program.

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Program Description

• 6. Describe how the state agency will encourage
  correctional
• facilities receiving funds under Subpart
  1 to coordinate with
• school divisions or alternative
  education programs attended
• by incarcerated children and youth prior
  to their
• incarceration to ensure that student
  assessments and
• appropriate academic records are shared
  jointly between the
• correctional facility and the school
  division or alternative
• education program.

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Program Description

• 7. Describe how appropriate professional
  development will be
• provided to teachers and other staff.
• Examples of the types of information that may
  be included in the response
• Professional development activities available for
  staff involved with Title I, Part D students,
  workshops, in-service, and conferences
• How activities will assist teachers and staff in
  working with students to meet the Standards of
  Learning objectives
• Neglected and Delinquent institution-specific
  activities and
• Activities implemented in coordination with local
  school divisions, the Virginia Department of
  Education, public schools, and correctional
  facilities

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Program Description

• 8. Describe how the state agency will endeavor
  to coordinate
• with businesses for training and
  mentoring for participating
• children and youth.
• Examples of the types of information that may
  be included in the response
• Efforts to coordinate
• Actual coordination
• Businesses involved in training and mentoring
  and
• How such training and mentoring meets the student
  needs and goals of program.

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Program Description

• 9. Describe any additional services to be
  provided to children
• and youth, such as career counseling,
  distance learning, and
• assistance in securing student loans and
  grants.

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D. Program InformationSection 2
Institution-wide Project

• A state agency that provides free public
  education for children and youth in an
  institution for neglected or delinquent children
  and youth (other than an adult correctional
  institution) or attending a community day program
  for such children and youth may use Title I, Part
  D, Subpart 1, funds to serve all children in, and
  upgrade the entire educational effort of, that
  institution or program.
• This section should only be completed if the
  state agency meets the above condition and uses
  its Title I, Part D, Subpart 1, funds to serve
  all children in the program.
• Indicate by checking the appropriate box if you
  are serving all children with Title I, Part D,
  Subpart 1, funds.

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Institution-wide Project

• If you indicated that you are serving all
  children with Title I, Part D, Subpart 1, funds,
  describe your institution-wide project plan by
• Addressing in detail seven (7) requirements for
  an institution-wide project plan as outlined in
  section 1416 of the law.
• Demonstrating that the plan and resulting
  outcomes meet the intent and purposes of the
  programs for which funds are used collectively to
  upgrade the entire educational program.

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E. Measurable Goals and Objectives

• State the objectives that will guide the
  development of the program.
• Each objective should have four components
• Subject
• Behavior
• Specific criteria for assessing improvement,
  readiness, or achievement and
• Time period for performance or assessment.

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F. Detailed Budget Breakdown

• Budget must reflect resources need to achieve the
  objectives.
• Applicable detail budget breakdown sheets must be
  completed.

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G. Budget Summary

• Provide a summary budget by
• Object code
• Expenditure and
• Amount budgeted.

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H. Maintenance of Effort State Operated
Programs (SOP)

• For the school divisions listed, provide the
  average per pupil expenditure from non-federal
  funds for
• the funding year (FY) ending June 2007, and
• the funding year (FY) ending June 2008.

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H. Maintenance of Effort Department of
Correctional Education (DCE)

• For the eight correctional facilities listed,
  provide the average per pupil expenditure from
  non-federal funds for
• the funding year (FY) ending June 2007, and
• the funding year (FY) ending June 2008
• The combined expenditures will automatically
  compute for 2007 and 2008 from the figures
  provided.

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I. Reservation of Transition Services Funds

• Each state agency must reserve not less than 15
  percent and not more than 30 percent of its total
  funds for activities regarding transition
  services.
• Describe the instruction program to be developed
  with required transition fund reservation.
• Projects that facilitate the transition of youth
  from the state agency-operated institutions to
  schools served by school divisions or
• The successful reentry of youth offenders who are
  age 20 or younger and have received a secondary
  school diploma or its recognized equivalent into
  postsecondary programs.
• Indicate if these services are conducted through
  a contract or other arrangement.

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J. Budget for Reserved Funds for Transition
Services

• Using the budget summary presented
• Show by object code, expenditure account, and
  amounts for the reserved transition funds.
• Reserve not less than 15 percent and not more
  than 30 percent of total funds for activities
  regarding transition services.

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K. Transition Coordinator

• List the name of the individual in each facility
  or institution that received Title I, Part D,
  Subpart 1, funds that has been designated as the
  transition coordinator.
• Transition coordinator is responsible for issues
  related to the transition of children and youth
  from the facility or institution to locally
  operated programs.

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Specific Assurances for State Agencies

• I. It will carry out the evaluation
  requirements of section 1431. Each local
  educational state agency that conducts a program
  under subpart 1 will evaluate the program,
  disaggregating data on participation by gender,
  race, ethnicity, and age, not less than once
  every 3 years, to determine the program's impact
  on the ability of participants to
• (1) maintain and improve educational
  achievement
• (2) accrue school credits that meet state
  requirements for grade promotion and secondary
  school graduation
• (3) make the transition to a regular program or
  other education program operated by a local
  educational agency
• (4) complete secondary school (or secondary
  school equivalency requirements) and obtain
  employment after leaving the correctional
  facility or institution for neglected or
  delinquent children and youth and
• (5) participate, as appropriate, in
  postsecondary education and job training programs.

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Specific Assurances for State Agencies

• II. In making services available to children
  and youth in adult correctional institutions,
  priority will be given to such children and youth
  who are likely to complete incarceration within a
  2-year period.
• III. The state agency will assist in locating
  alternative programs through which students can
  continue their education if the students are not
  returning to school after leaving the
  correctional facility or institution for
  neglected or delinquent children and youth.
• IV. The state agency will work with parents to
  secure parents' assistance in improving the
  educational achievement of their children and
  youth, and preventing their children's and
  youth's further involvement in delinquent
  activities.

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Specific Assurances for State Agencies

• V. The state agency will notify the child's or
  youth's local school if the child or youth-
• a. is identified as in need of special education
  services while the child or youth is in the
  correctional facility or institution for
  neglected or delinquent children and youth and
• b. intends to return to the local school.
• VI. The state agency will work with children and
  youth with disabilities in order to meet an
  existing individualized education program.

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Specific Assurances for State Agencies

• VII. The state agency will work with children and
  youth who dropped out of school before entering
  the correctional facility or institution for
  neglected or delinquent children and youth to
  encourage the children and youth to reenter
  school once the term of the incarceration is
  completed or provide the child or youth with the
  skills necessary to gain employment, continue the
  education of the child or youth, or achieve a
  secondary school diploma or its recognized
  equivalent if the child or youth does not intend
  to return to school.
• VIII. The state agency will ensure teachers and
  other qualified staff are trained to work with
  children and youth with disabilities and other
  students with special needs taking into
  consideration the unique needs of such student.

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Specific Assurances for State Agencies

• IX. The program will be coordinated with any
  programs operated under the Juvenile Justice and
  Delinquency Prevention Act of 1974 (42 U.S. C.
  5601 et seq.) or other comparable programs, if
  applicable.
• X. If Institution-wide Project, the state agency
  has provided for appropriate training for
  teachers and other instructional and
  administrative personnel to enable such teachers
  and personnel to carry out the project
  effectively.

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Neglected and Delinquent Terms

• Adult Correctional Institution A facility in
  which persons (including persons under 21 years
  of age) are confined as a result of a conviction
  for a criminal offense.
• At-Risk When used with respect to a child,
  youth, or student, means a school aged individual
  who is at-risk of academic failure, has a drug or
  alcohol problem, is pregnant or is a parent, has
  come into contact with the juvenile justice
  system in the past, is at least one year behind
  the expected grade level for the age of the
  individual, has limited English Language Learner
  (ELL) proficiency, is a gang member, has dropped
  out of school in the past, or has a high
  absenteeism rate at school.

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Neglected and Delinquent Terms

• Community Day Program A regular program of
  instruction provided by a state agency at a
  community day school operated specifically for
  neglected or delinquent children and youth.
• Institution for Neglected or Delinquent Children
  and Youth
• A public or private residential facility, other
  than a foster home, that is operated for the care
  of children who have been committed to the
  institution or voluntarily placed in the
  institution under applicable state law, due to
  abandonment, neglect, or death of their parents
  or guardians or
• A public or private residential facility for the
  care of children who have been adjudicated to be
  delinquent or in need of supervision.

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Resource Documents

• Title I, Part D, Non-Regulatory Guidance
• http//www.neglected-delinquent.org/nd/docs/nonreg
  ulatoryguidance_FINAL.pdf
• Title I, Part D, Legislation
• http//www.ed.gov/policy/elsec/leg/esea02/pg9.html
  
• The National Evaluation and Technical Assistance
  Center for the Education of Children and Youth
  Who are Neglected, Delinquent, or At-risk
  (NDTAC)
• http//www.neglecteddelinquent.org/nd/about.asp

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Contact Information

• Diane Jay
• Associate Director
• Office Program Administration and
  Accountability
• [phone]
• Diane.Jay_at_doe.virginia.gov