Emory University Finance

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Emory UniversityFinance AdministrationDivision

Overview Session Presentation
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Executive Vice Presidentfor Finance
AdministrationMichael J. Mandl

• Welcome
• FA Organization
• Overview Statement

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FA Division Welcome

• The FA Division encompasses a broad array of
  business functions with one overarching goal To
  support President Wagner, the Board of Trustees,
  faculty and students in pursuit of our strategic
  initiatives.
• The FA Division also encompasses several
  centers of excellence that act as a highly
  cooperative team able to recognize opportunities
  and improve performance across the institution.
  We have a serious responsibility.
• I encourage you to always search for ways to do
  your job better, more efficiently, and creatively
  and constantly bring new ideas to your
  supervisors, while always considering the best
  interests of the University.

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Overview Statement
The Finance and Administration Division is
designed to help enable Emory to achieve its
vision. We strive to create an environment that
fosters excellence in People, Facilities and
Infrastructure, and Financial Resources Excellenc
e in these three broad institutional elements
provides a foundation for the successful pursuit
of Emorys vision, and we take this
responsibility seriously. We strive to ensure
that all members understand the mission and
vision for Emory. Our common goal is to pursue
practices, decisions and behaviors that are
consistent with and advance us toward the
achievement of the institutions mission and
vision. Our leadership team values vigorous
debate and unifies behind decisions and actions
regardless of self interest. We attempt to lead
first with questions, before promoting answers,
while always asking what course of action will be
in Emorys best interest.
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Campus Services
Bob Hascall, Vice President for Campus Services

• Mission Statement
• Facilities Management exists to provide safe,
  efficient, and expert support to Emory
  University's mission by
• Operating and maintaining Emory's physical
  environment
• Providing campus planning and engineering
  services
• Constructing and renovating facilities
• Championing environmentally and socially
  conscious behavior

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Campus Services
Vision 2008
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Campus Services
High Level Goals

• 1. Prepare and Distribute Environmental Status
  Report
• 2. Establish Emory Utility Company
• 3. Complete Campus Master Plan Update (CPU4)
• 4. Form Security Task Force
• 5. Complete Consolidation of Facilities Services
  at Oxford Campus and Campus Life
• 6. Complete Facility Condition Assessment
• 7. Develop University Policy and Process for FM
  Oversight on All Campus Renovation Projects
• 8. Complete a Way Finding Study and Master Plan
  for Campus

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Campus Services

• Recipient of the 2004 APPA Award for Excellence

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Finance Division
Edie Murphree, Vice President for Finance
Mission Statement To make Emory fiscally fit by
fostering integrity and excelling in competence
and teamwork. To support this mission, we embrace
the core values of Quality, Respect, Growth, and
Courage. Vision Statement To provide quality
service through people who are passionately
committed to the success of Emory University.
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Finance Division
What Do We Do?

• Prepare consolidated Financial Statements for
  Emory University
• Track individual endowment and trust market
  values (over 1,300 accounts) and distribute
  spending income in excess of 200 million to
  support university operations
• Prepare bond issues and monitor 1.2 billion in
  debt
• Perform accounting for approximately 4,000
  research grants received by Emory from federal,
  state, and local governments, foundations, and
  corporate sponsors
• Maintain the inventory for almost 25,000 pieces
  of equipment used for teaching research
• Issued over 584,000,000 in payroll checks in
  FY04
• Processed over 400,000 accounts payable
  transactions in FY04
• Manage cash operations and banking
  relationships for Emory University and Emory
  Healthcare (Operating cash of 700 million)
• Manage administrative budgets and allocate
  overhead costs of over 160 million
• Partner with Facilities Management in budget
  preparation and funding for construction and
  renovation projects of approximately 155 million

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Finance Division
Emorys Consolidated Financial ResultsAugust 31,
2004 ( millions)
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Human Resources
C. Peter Barnes, Vice President for Human
Resources

• Vision Statement
• Provide leadership in sustaining Emory as an
  employer of choice. Promote and foster an
  environment of excellence. Support diversity,
  individual development, and fair treatment of all
  employees as core values of Emorys mission of
  teaching, research and healthcare to improve
  human well-being.
• We are committed to
• working proactively as a strategic partner with
  all levels of the organization
• enhancing organizational effectiveness
  throughout Emory
• establishing clear outcome goals and measures.

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Human Resources
Mission Statement

• To support the University's long standing
  tradition of teaching, learning, research and
  service, the Human Resources Division strives to
  project pride and enthusiasm in service in
  response to the needs of a diverse community by

• Treating individuals with respect and dignity
• Communicating accurate and timely information
• Promoting fair and equitable treatment of
  individuals throughout the University
• Fostering an environment where individual
  contributions are valued and recognized
• Demonstrating a commitment to personal and
  professional development and internal mobility
• Ensuring the recognition of rights,
  responsibilities and privileges shared by members
  of the University community.

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Human Resources

• Benefits assists employees in the enrollment and
  understanding of their benefit programs. Sponsors
  employee education classes on planning for
  retirement and benefit related topics.
• Compensation administers pay practices and
  classifications monitors labor market trends to
  ensure that Emory attracts and retains the best
  employees.
• Data Services maintains print and electronic
  employee records, data for payroll and benefits
  enrollment.
• Employment oversees policies and practices to
  maintain a progressive working and learning
  environment. Employment is committed to
  attracting qualified and competitive applicants
  for Emory using equal opportunity practices.
  Ensures Emorys prominence in the job market by
  attending job fairs and recruiting events. In
  2003-2004, processed 40,000 applicants for about
  1,800 positions. Employees filled about 1/3 of
  the vacancies.

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Human Resources

• Organizational Developments role is to help
  supervisors and employees work together for
  optimum results by identifying and addressing
  issues that affect the workplace and providing
  resources to enhance teamwork, productivity,
  leadership and communication.
• Faculty Staff Assistance Program (FSAP) offers
  services to promote individual and organizational
  health and wellness. Over 3,000 employees took
  advantage of these services.
• HR Technical Services provides technical data
  analysis and reporting maintains the Human
  Resources website which receives an average of
  2,729 visitors a day as well as other web based
  applications for sharing data across campus and
  provides over 800,000 labels annually for mailing
  authorized Emory publications.
• Learning Services offers professional and
  personal enrichment classes,
• performance consulting, English as a second
  language, Adult Basic Education and GED
  preparatory courses. A total of 600 classes were
  offered with 3,200 participants.

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Human Resources

• HR looks to support the Emory community by
  seeking input on key issues and current
  challenges, such as
• Health and Wellness working with the various
  entities across the University and Emory
  Healthcare, to create a holistic approach to
  being a Healthy Place to Work.
• Employee Involvement encouraging an
  environment of excellence by supporting
  diversity, individual development and fair
  treatment of all employees, we foster the sense
  of community.
• Workplace Resources partnering with departments
  and programs across campus, to provide a variety
  of resources to help employees answer questions
  related to their employment and take advantage of
  opportunities to enhance their personal
  well-being.

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Internal Audit
Bill Mulcahy, Chief Audit Officer

• Who Are We?
• Where are we?
• What is our Mission?

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Internal Audit
Bill Mulcahy, Chief Audit Officer

• Our Evolving Role
• How we help Management

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Internal Audit
Bill Mulcahy, Chief Audit Officer

• What you can expect from us
• What we would like from you
• Closing Remarks

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Investment Management
Mary Cahill, Vice President and Chief Investment
Officer
Mission Statement To enhance the investments
and current purchasing power of Emory University,
while preserving its resources for future
generations.
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Investment Management
Flow of Funds Donated
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Investment Management
The Scope

• Endowment Assets 4.2 billion
• Other Assets 880 million
• Manager Relationships 85
• Accounts 152
• EIM Team 12

Includes deposits held in custody for others.
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Investment Management
History

• Created in January 2001
• Vision to bring a disciplined, systematic
  approach to asset management at Emory
• Step (1) to employ an internal team of
  investment and operational professionals
• Step (2) to develop the infrastructure needed
  to manage financial assets

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Investment Management
Investment Philosophy

• Markets are quite efficient. Some markets are
  more efficient than others.
• Return and risk are related
• Returns are driven primarily by asset allocation
  decisions. Unintended risks may not be rewarded.
• Markets are always changing, and we have to
  change to keep pace

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Investment Management
Types of Investments
Bond Market
Stock Market
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Investment Management
Responsibilities

• Investment Team
• Style Management
• Manager Selection
• Portfolio Management
• Research
• Investment Operations
• Communications

• Investment Committee
• Asset Allocation Policy
• Investment Guidelines
• EIM Oversight

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Investment Management
Endowment Returns
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Information Technology
Dr. Rich Mendola, Vice President for Information
Technology and Chief Information Officer
Academic and Administrative Information
Technology (AAIT) delivers IT services to Emorys
academic, administrative and research
communities. Specific services include email and
calendaring administrative systems for finance,
human resources and student services academic
systems for interactive learning and community
discussion technology-enriched classrooms and
labs information security call center and
enterprise data center operations.
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Information Technology
Emory Healthcare Information Services (EHC IS)
provides guidance, input and direction in the
selection, installation and support of IT
solutions that meet the goals of fiscal,
operational and clinical improvement for Emory
Healthcare. Key IT initiatives include electronic
medical record or EeMR, enterprise medical
imaging, and clinical data warehouse. Some of the
services offered include 8 HELP call center,
information security and access, desktop support,
and Web and Lotus Notes development. Network
Communications (NetCom) engineers and deploys
telephone services, physical and wireless data
networking, paging, cable television and trunked
radio and video services to Emory University and
Emory Healthcare.