TEA proposal:

1
TEA proposal
document management systems

• FileHold
• vs.
• OpenEDMS Document
• Management

Altimate Systems
your document solutions partner

Marie-Louise van der byl Andrew Calderone Anthony
Salinas Jackson Lo Nhat Le
functional area 2 legal and public relations
2
TEA proposal
a technology family defined.

• A document managing system has the capability to
  manage millions of documents and enables
  streamline business content creation, storage,
  controlling, review, tracking, sharing, and
  distribution processes.
• Securely share information across an unlimited
  number of remote workstations.

functional area 2 legal and public relations
3
TEA proposal
the candidates

• FileHold
• Document management software that provides a
  secure library for critical corporate documents
  and records throughout their lifecycle.
• OpenEDMS
• Document management software solution that
  enhances the competitive value of an organization
  and allows businesses a more efficient way to
  communicate and collaborate.

functional area 2 legal and public relations
4
TEA proposal
why choose FileHold?

• 100 Microsoft based solution
• Document management and organization
• (tools to facilitate team collaboration while
  keeping content secured for authorized users)
• Accessible over the internet
• Low startup costs easy to setup
• Policies
• (automatically archive or delete outdated files)
• Version control, document linking, document
  approvals and workflow support
• Ensures that team members are able to work
  efficiently on the task at hand

FileHold

functional area 2 legal and public relations
5
TEA proposal
why choose OpenEDMS?
Altimate Systems
your document solutions partner

• Entirely web-based (graphical user interface)
• Simple implementation (reduce costs and time)
• No training required
• (easy to use and maintain, maximum of 2 days of
  training if required)
• Enterprise security
• (user/group security provides 5 levels of
  access)
• Collaboratively manage and share documents
• International language support
• Fully integrates with any software

functional area 2 legal and public relations
6
TEA proposal
the recommendation
Risks

• There is very little risk in choosing OpenEDMS
  over the FileHold system. The only reason we
  chose one over the other is because of quality
  and performance.

Altimate Systems
your document solutions partner
functional area 2 legal and public relations
7
TEA proposal
performance
Performance

functional area 2 legal and public relations
8
TEA proposal
market share 05

Software
functional area 2 legal and public relations
9
TEA proposal
market share 06

Software
functional area 2 legal and public relations
10
TEA proposal
cost of implementation

Software
functional area 2 legal and public relations
11
TEA proposal
employee survey
Employee Survey
Employee Survey

Software
functional area 2 legal and public relations
12
TEA proposal
performance levels

Software
functional area 2 legal and public relations
13
TEA proposal
reasons behind the recommendation

• Why do we recommend OpenEDMS?
• System Development Life Cycle
• Lower cost to implement
• Global implementation - Nestlé
• Enables all functional areas to securely share
  information within petGRO
• Organize our EDI
• Automation Organizational Learning
• Has been in the industry longer than FileHold
• The Key to effectively designing an online
  electronic commerce business is the effective
  management of online data

functional area 2 legal and public relations
14
TEA proposal
conclusion

• Overview of DocMS
• Technology defined OpenEDMS and FileHold
• Advantages of OpenEDMS
• Advantages of FileHold
• Risks associated with DocMS software
• Graph Performance history
• Graph Market share
• Graph Implementation costs
• Graph Employee survey
• Graph Performance levels of software

Conclusion

functional area 2 legal and public relations