EHS Management System Elements

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EHS ManagementSystem Elements
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Element 1 Leadership
Leadership is that trait in a personality that
enables great things to be achieved by others. At
Helix Energy Solutions we look to all employees
to lead by example for EHS Improvement. Proactive
leadership is a necessary and key element for the
EHS to succeed. Line management is charged with
implementation of EHS processes. EHS
professionals provide staff assistance and
services to management and employees at all
levels to help achieve the EHS objectives.
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Element 1 Leadership

• Value Expectations
• The EHS Policy Statement endorsed by the Chief
  Executive Officer is communicated, promoted and
  supported at every level of the organization.
• Management and supervision shall demonstrate
  commitment to EHS objectives through active and
  visible participation and by allocating
  sufficient resources.
• EHS responsibilities, authorities, and
  accountabilities are clearly defined,
  communicated and carried out at all levels.
• EHS performance is a major component of employee,
  site and business unit performance appraisal
  process.
• A system is in place to encourage employee
  involvement and participation in the EHS MS
  process.
• Clear goals, objectives and targets are
  established for the EHS MS.

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Element 2 Hazard Identification
Management of hazards in the workplace is the key
component for the prevention of incidents or near
misses.

• Value Expectations
• A system is in place to identify hazards, assess
  the potential consequences (severity) and
  probabilities (risk), and implement prevention
  and mitigation measures.
• Risk Assessments are conducted periodically by
  qualified personnel for operations and projects
  to identify and address potential EHS hazards.
• EHS assessments are conducted as part of the
  acquisition or disposal of assets, and EHS
  hazards are managed as part of equipment or
  facility decommissioning.

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Element 3 Compliance
In most cases compliance means conformity with
the applicable EHS Regulations from the
governmental agencies that govern our business
activities, and complying with the EHS
specifications of our customers.

• Value Expectations
• A system is in place to ensure that all
  applicable governing EHS compliance requirements
  are known, and compliance is incorporated into
  relevant procedures and programs.
• Emerging EHS compliance governmental requirements
  are monitored, and impacts or benefits to company
  operations are identified. This is primarily
  accomplished through membership and participation
  in industry associations.

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Element 4 Engineering
The best way to cure an EHS problem is to
engineer the hazard out of the work process.

• Value Expectations
• Project management systems and procedures are
  documented, well understood and carried out by
  qualified personnel.
• Design and construction of new or modified
  vessels, facilities or structures are based on
  approved design standards and practices that meet
  or exceed applicable regulatory requirements.
• Quality control and inspection systems are
  established to verify that vessels, facilities,
  or structures meet design specifications and that
  construction is in accordance with the applicable
  standards.

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Element 5 Supply Chain
Supply Chain Management (SCM) value expectations
within Helix involves the purchasing of goods and
engagement of service providers.

• Value Expecations
• The EHS aspects of products and equipment to be
  purchased are assessed for fitness to purpose.
• Evaluation and selection procedures for vendor
  services include assessments of their
  capabilities to perform work in a manner
  consistent with the EHS MS.
• Vendor services carried out at the vendor
  premises are subject to EHS audits based on the
  potential risks involved and/or triggering events
  such as serious incidents, near-misses or fires.

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Element 6 Communication
No other element is more important than good
communication in the prevention of incidents and
the safe performance of work.

• Value Expectations
• An EHS Steering Committee and EHS Teams are in
  place from the executive level to the work site
  level to openly discuss and action EHS
  improvements. Minutes of meetings are recorded.
• Lessons learned from incidents within Helix, from
  industry associations and from the governing
  authorities are shared with all work sites and
  maintained for future reference and training
  purposes.
• A process is in place that identifies hazards
  associated with work tasks, assesses the risk
  potential, and discusses the necessary
  precautions to be taken with all concerned
  personnel.
• EHS documentation and performance statistics are
  maintained and distributed regularly via e-mail,
  memos or newsletters.

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Element 7 Management of Change
All work sites, vessels, and facilities will be
operated and maintained to a level that ensures
EHS objectives are met.

• Value Expectations
• A system is in place for managing both temporary
  and permanent operational changes. This
  Management of Change (MOC) process involves a
  designated approval authority, analysis of
  potential implications and meets the intent of
  MOC industry practices and applicable
  regulations.
• When a plan is developed to complete a task, the
  hazards have been identified and either
  eliminated or mitigated.
• During the course of executing the planned
  activity, if circumstances change, those
  personnel undertaking the work develop an
  alternative methodology for completion.
• Hazards associated with the alternative process
  must be identified at the time, and incorporated
  into all relevant documentation. MOC exercises
  are conducted quarterly on vessel work sites.

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Element 8 Operations
All work sites, vessels, and facilities will be
operated and maintained to a level that ensures
EHS objectives are met.

• Value Expectations
• A system is in place for development and
  implementation of operating, maintenance and
  inspection procedures.
• Operations with a potential higher risk are
  identified and managed through application of Job
  Safety Analysis (JSAs) and the Permit to Work
  system. Operating procedures are available,
  revised as required, and interfaces between
  operations are assessed for potential hazards.
• Critical alarm, control, and emergency equipment
  is identified, tested, and under goes preventive
  maintenance at defined intervals.

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Element 9 Human Resources
The most valuable asset Helix has are people,
relentless effort shall be taken to take care of
each valued and significant member of the Helix
family.

• Value Expectations
• Employees are empowered to take necessary action
  within their means to eliminate risk in the work
  place.
• Education and ongoing skills training shall be
  provided in order to ensure that employees are
  competent at their work.
• A positive behavior modification process will be
  established throughout the organization that will
  nurture a positive Safety Culture within Helix
  where the value of safety to each individual is
  embraced and practiced in all that we do.

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Element 10 Emergency Response
The values of Helix mandates that when responding
to an emergency situation the individual shall be
cared for first and foremost, thereafter the
company physical assets will be looked after.

• Value Expectations
• At each site an emergency response and crisis
  management system is in place with plans that are
  documented, revised to stay current, readily
  available and communicated to users.
• There is a program for performing simulations,
  exercises and drills to verify emergency response
  plan readiness.
• A procedure is in place to ensure adequate
  communications with governmental agencies,
  medical resources, transportation services,
  customers, the public, and the media as
  applicable concerning emergency response.

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Element 11 Incident Investigation
The main purpose of all incident and near miss
investigations is to prevent a similar
recurrence.

• Value Expectations
• A system is in place for reporting,
  investigating, analyzing and documenting all EHS
  incidents, regulatory compliance incidents, and
  significant near misses.
• Incidents report findings are analyzed for root
  causes and to ascertain where improvements to
  practices, standards, procedures, or systems are
  warranted and used as a basis for further
  improvements.
• A process exists to verify that corrective
  actions, as a result of incident investigations
  are documented and implemented.

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Element 12 Auditing
It is important to verify that all components of
the EHS MS are functioning in an effective manner
and that where non-conformances are identified
that they are corrected and documented.

• Value Expectations
• Procedures for audits are developed and
  implemented to determine if the system meets the
  EHS objectives and that it is based on a
  continual improvement cycle.
• An audit program will be published with audits
  performed by trained auditors on all sites based
  on the priority of risks to EHS concerns.
• Audit findings are analyzed with actions taken
  to correct non-conformances and close gaps in the
  system.

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Element 13 Management Review
In order to close the loop on the continual
improvement process, executive management reviews
and evaluates the effectiveness of the EHS MS on
an annual basis.

• Value Expectations
• Annual reviews will cover audit results, EHS
  performances related to EHS objectives and
  targets set.
• Review findings are documented and actions
  assigned where desired improvements are
  identified.
• A system is in place to ensure resolution of the
  annual EHS executive review findings.