Educational Opportunity Program

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Division of Student Affairs

• Educational Opportunity Program
• and Ethnic Affairs
• EOP Student Advisory Board

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Importance of Creating a Student Organization

• Students can master their inter/intra collegial
  relationships
• ESAB organizations impart skill sets to become
  community leaders
• ESAB organizations end marginalization
• ESAB organizations encourage students to become
  active members in their university

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Before Establishing a Student Organization
Division of Student Affairs

• Needs of the EOP department must be addressed
• Resource needs of the departments organizations
  must be addressed

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Presentation OutlineWhere We Are Going
Division of Student Affairs
Robert Guzman Introduction/History Bryan
Spencer Establishing an EOP Student Advisory
board Gabriella Edwards Executive Positions
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Presentation OutlineWhere We Are Going

• John Lee Duncan Benefits derived from
  participants
• Jini Hogg
• Benefits of the student advisory board

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The Creation of ESAB

• Genesis 2002
• 2004 and 2005
• Name designation

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The Creation of ESAB
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ESAB

• First Contact
• Fall Kick-Off
• Open House
• Graduation Reception

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ESAB Mission Statement

• Demonstrating academic potential and the
  motivation to succeed, the EOP Student Advisory
  Board (ESAB) is a diverse undergraduate student
  body that strives to serve, create, improve,
  promote and advocate EOP student interests. As a
  well balanced student voice, ESAB seeks creative
  and innovative ways to inform and engage not only
  the university but also the San Diego community
  and thus provide opportunities to highly
  motivated and academically qualified students in
  the EOP family.

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Creating a Welcoming Space
Division of Student Affairs
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ESAB

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Journey to Establish ESAB

• Identify Organization Identity and Role
• Identify Department that is Responsible for
  Student Organizations
• Identify Collaboration Opportunities

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I. Identify Organization Identity and Role

• Assess EOP department and staff support
• Establish support among staff and management
• Financial Support vs. Self-Sufficient
• Assign Advisors
• Define expectations of EOP for ESAB and
  vice-versa
• Assess resources available for organization
  within EOP
• Meeting Space, Computer Usage, Office Space
• Supplies
• Graphic Designer and Printer Usage
• Access to EOP student email lists

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Identify Organization Identity and Role Continued

• Define the Role of the Organization
• Understand the Uniqueness of ESAB
• Advisory Board vs. Student Organization
• Large Membership vs. Small Officer Cohort
• Identify Pillars of Organization
• Shape the Identity, but Allow for Evolution
• Prepare to continuously evaluate, adjust, and
  adapt
• Establish traditions for org
• What are we known for by EOP staff and students?
• By SDSU students and staff?
• By current membership?
• Advisor Influence and Commitment
• What role will EOP continue to have in the
  future?

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II. Identify Department in Student Affairs for
Student Orgs (SACL)

• Student Activities and Campus Life
• Identify the office and the Coordinator
• Meet with Coordinator
• Assess the overall student organization
  environment on your campus
• Gather information and documents needed to be a
  Recognized Organization
• Student Organization Recognition Packet
• How many members are needed?
• Are there GPA requirements?
• What benefits does a recognized student
  organization receive?
• Does a Constitution have to be formed?

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Identify Department in Student Affairs for
Student Orgs (SACL) Continue

• Attend an Advisor Orientation
• Is it required? How often do you have to attend?
• What are the benefits for an advisor?
• What are the expectations of the University for
  the advisor?
• How involved are advisors on average?

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III. Identify Collaboration Opportunities

• Student Body
• Associated Students
• Cultural Arts and Special Events
• Cultural Organizations
• Movimiento Estudiantil Chicano/a de Aztlan
  (MEChA)
• Afrikan Student Union (ASU)
• Association of Chicana Activists (AChA)
• Andres Bonifacio Samahan (AB Samahan)
• Asian Pacific Student Alliance (APSA)
• Pacific Islander Student Alliance (PISA)

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Identify Collaboration Opportunities Continue

• Womens Resource Center (WRC)
• Lesbian, Gay, Bisexual, Transgender Student Union
  (LGBTSU)
• Society of Hispanic Professional Engineers (SHPE)
• Native American Student Alliance (NASA)
• SDSU Colleges and Departments
• College Deans
• Cross-Cultural Center
• Financial Aid
• Career Services
• Outside Community Organizations

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IV. Constructing the Constitution

• Refer to template offered by SACL
• Gather existing Constitutions of other
  established organizations
• Develop a Mission and/or Vision Statement
• Develop procedures for Governance (Roberts Rules
  of Order)
• Identify Officers needed and their
  Responsibilities

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ESAB Executive Positions

• President
• Chairs the Advisory board meetings.
• Represents ESAB at all SDSU and community events.
• Holds meeting with each executive member at least
  once a semester to discuss personal and academic
  growth of member.
• Oversees entire board in their duties and
  responsibilities.
• Directly facilitates conflict resolution meetings
  if any problems/dysfunctions were to arise
  amongst members.

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ESAB Executive Positions Continue

• Vice President
• To assist the president in the day to day
  operations of ESAB.
• To fill in and take charge in the absence of the
  president or any of the cabinet members.
• In charge of facilitating and coordinating
  semester ESAB retreats.
• Responsible for the internal problem and conflict
  resolution within the board.

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ESAB Executive Positions Continue

• Secretary
• Record the minutes during ESAB meetings.
• Provide members with minutes from previous
  meeting.
• Provide members with agenda for current meeting.
• Remind members about upcoming events.
• In charge of renewal process.
• Assist with general administrative work when
  needed.

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ESAB Executive Positions Continue

• Treasurer
• Responsible for the budget and presenting it to
  the board.Make appropriate reimbursements.Respon
  sible for storage of receipts.Handles all
  checks.Works in close conjunction with
  fundraising chair.

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ESAB Executive Positions Continue

• Stg. Of Arms
• To preserve the order and promote the form of the
  ESAB meetings.
• Social chair
• To organize social events that promotes team work
  among the members. organize events that allow EOP
  students to interact with staff and/or other EOP
  students.

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ESAB Executive Positions Continue

• Historian
• Continually takes, collects, and distributes
  pictures for photo albums and other media means,
  event displays in the office and the website.
• Keep scrapbook history of the organization to
  include new articles, programs, flyers, etc.
• Responsible for collecting flyers and other
  information needed for the creation of ESAB
  Annual Report.
• Responsible for videotaping events and creating
  slide shows.
• Coordinates ESAB handouts.
• Coordinates members of the year certificate.

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Why ESAB?

• Who knows who best?
• Student Perspective
• Advocating
• Networking/Social
• Direct Contact with staff
• Resume Builders
• Well-rounded Skills
• Communication
• Leadership
• Organization
• Time management

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Student Involvement

• Academic
• Graduate School Informational
• Outreach/Community Service
• SDSU tours
• Campus Visits
• Social Events
• Summer Bridge Mixer
• Election Day
• Dialog Days
• EOP Stoles and Shirts

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ESAB Challenges

• Relatively new student organization
• Young Leadership
• EOP Status
• 1st Generation
• Low income
• Time Commitments

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Tips

• Board Identity
• Open vs. Closed meetings
• Large vs. small board
• Role inquiry
• Goal Setting
• Visual short-term goals
• Future long-term goals
• Open/clear communication amongst advisors and
  board

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Benefits of EOP Student Organization

• The EOP office and ESAB works together to achieve
  success in their programs.

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How EOP benefits

• ESAB is the student voice for the EOP office and
  lends a hand when they need to call on students
  for campus and community events, EOP programs
  etc.
• ESAB strives to enhance the participation of EOP
  students.

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How ESAB benefits

• EOP supports ESAB with three advisors that
  represent different areas in the EOP Office. This
  being Counseling, Outreach Requirement, and
  Retention which provides ESAB with well rounded
  information and guidance. EOP also helps fund
  their organization.

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Benefits of EOP Student Organization Continue

• 1. Assist EOP Office
• EOP Graduation
• First Contact
• Volunteer Program
• EOPs student voice
• Freshman for the Day

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Benefits of EOP Student Organization Continue

• 2. Assist EOP Students Directly
• EOP November 4th Election night event
• EOP Stoles
• Comment Box
• Liaison at board meeting
• Fundraisers
• Graduate school

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Benefits of EOP Student Organization Continue

• 3. ESAB acts as Vocal leaders for the best
  interest of SDSU and Larger Community
• Trip to Sacramento regarding CSU EOP budget cuts
• Outreach to Middle schools
• Super Sunday event
• Conference attendees and assistants
• EOPs student voice
• Open House SDSU
• Tours

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To Summarize ESAB
INDEPENDENT
DEPENDENT
EOP Graduation First Contact Volunteer
Program EOP Student Voice
Community/SDSU
Elections EOP stoles Comment Box
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Thank You

• We would like to open up the floor for comments,
  questions, and dialogue