New Program Development

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New Program Development
Zerryl Becker, College of the Desert Joe Darin,
California Community Colleges Chancellors
Office
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Step 1 The Idea

• Every new program starts with an idea.
• Faculty Driven
• Community Driven
• Grant Driven
• However it starts
• You have to LOVE your idea
• You have to SELL your idea

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Valid Ideas

• A program or course must be directed at the
  appropriate level for community colleges that
  is, it must not be directed at a level beyond the
  associate degree or the first two years of
  college.
• A program or course must address a valid
  transfer, occupational, basic skills, civic
  education, or lifelong learning purpose.
• It must not be primarily avocational or
  recreational.
• Programs and courses should also be congruent
  with the mission statement and master plan of the
  college and district.

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Step 2 Justification

• This is perhaps the most difficult part of
  creating a new program.
• You may know it is needed, but you have to
  convince with evidence your District, the
  regional consortium, the state, and of course
  your customers, the students.

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Step 2 Justification

• Appropriateness to mission
• Need
• Adequate Resources
• Compliance.
• No Harmful competition

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Need

• For both credit and noncredit career technical
  education (CTE) programs, or those that respond
  to economic development interests, need for the
  program must be documented by supplying current
  labor market information within the local service
  area of the individual college and/or a recent
  employer survey.
• In addition, a current job market analysis, or
  other comparable information, must show that jobs
  are available for program completers within the
  local service area of the individual college
  and/or that job enhancement or promotion
  justifies the proposed curriculum.

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Evidence of Need

• Evidence of labor market need may be submitted in
  the form of
• Statistical projections of growth in specific
  jobs by county (or labor market area) from the
• Employment Development Departments Labor Market
  Information system
• Recent employer surveys
• Industry studies
• Regional economic studies
• Letters from employers
• Minutes of industry advisory committee meetings
  (when offered in conjunction with other evidence)
• Job advertisements for positions in the
  individual colleges service area
• Newspaper or magazine articles on industry or
  employment trends
• Studies or data from licensing agencies or
  professional associations

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Adequate Resources

• The college must demonstrate that it has the
  resources to realistically maintain the program
  or course at the level of quality described in
  the application.
• This includes funding for faculty compensation,
  facilities and equipment and library or learning
  resources and the college must demonstrate that
  faculty are available to sustain the proposed
  required course(s) and to facilitate student
  success.
• The college must have the resources needed to
  offer the course(s) at the level of quality
  described in the Course Outline(s) of Record
  (COR).
• The college must commit to offering all of the
  required courses for the program at least once
  every two years, unless the goals and rationale
  for the particular program justify a longer time
  frame as being in the best interests of students.

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Compliance

• It is also required that the design of the
  program or the course is not in conflict with any
  law including state and federal laws, both
  statutes and regulations.
• Laws that particularly affect community colleges,
  as well as any other laws that may affect the
  program or course, such as licensing laws in a
  particular occupation, need to be considered.

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Finale

• If you are going to develop a new program
• Be sure you love it
• Be sure you have the evidence to justify it
• Be sure you have the support of your
  college/district planning staff
• Be sure you read the PCAH manual
• Get to know Joe

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Top 11 Reasons that Delay Approval of Credit
Program Applications

1.  Course Outlines for all required courses are not
   submitted. p.23-28, 62, 74

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Top 11 Reasons that Delay Approval of Credit
Program Applications

• 2. Local/Regional Labor Market Information is not
  included. National or state data is not
  sufficient. If local or regional data is not
  available, another form of data must be
  submitted, such as an employer survey or industry
  scan from the Centers of Excellence for emerging
  occupations. p. 56-61, 73-74
• 3. Application for a Low-unit Certificate that
  has been previously offered does not include
  recent Enrollment and Completer Projections. If
  enrollment and completer data for two or more
  semesters are not available, then the certificate
  application must include all items required for a
  new credit program. p. 47-49, 56, 72

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Top 11 Reasons that Delay Approval of Credit
Program Applications

• 4. Advisory Committee roster does not list
  members with title and affiliation (e.g. business
  name). p. 61
• 5. Catalog Description doesnt match the
  Statement of Program Goals and Objectives or no
  description is provided. p. 54-55, 69-71
• 6. Required units provided in Planning Summary do
  not match the Program Requirements listed in the
  narrative. p. 52-53, 55-56, 69, 72

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Top 11 Reasons that Delay Approval of Credit
Program Applications

• 7. Place of Program in Curriculum does not
  discuss other awards offered at the applicant
  community college in the same or related
  disciplines. For career technical education
  programs, this item should discuss the proposed
  programs place in the career pathway to
  employment. p. 57, 72

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Top 11 Reasons that Delay Approval of Credit
Program Applications

• 8. Associate degree program requirements do not
  include general education pattern(s) with units,
  other graduation requirements and/or electives
  required to reach the minimum of 60 semester or
  90 quarter units. p. 10-12, 55-56, 71
• 9. Required Signatures (original) are missing or
  Board Approval Date is not provided. p.
  65-66,75-76

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Top 11 Reasons that Delay Approval of Credit
Program Applications

• 10. Course Outlines are not Title 5 compliant.
  Typical omissions are the total number of hours
  for the course and examples of assignments. p.
  26-28
• Transfer documentation is not sufficient.
  Programs with transfer designation should show
  that the program substantially satisfies the
  lower-division coursework requirements of the
  corresponding university major. p.36-37, 62
• Page numbers refer to Program and Course
  Approval Handbook, 3rd Edition (March 2009)
  available for download from http//www.cccco.edu.
  Please refer to the Tips for Successful
  Submission of Requests on p. 41 of the handbook.

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Standards of Quality for All Courses Credit and
Noncredit

• All courses must be approved by local curriculum
  committee composed of faculty and others as
  agreed upon by the academic senate and the
  administration. (55002).
• All courses must be approved by the district
  governing board. (55002).
• The institution assures the quality and
  improvement of all instructional courses and
  programs offered in the name of the institution.
  (WASC, Standard II)

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55002. Course Outline of Record

• Serves as a contract between college and student
  on what students are expected to gain by taking
  the course.
• Serves as a contract between college/district and
  System Office on what the college is expected to
  teach and on how students are expected to
  benefit.

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55002. Course Outline of Record (PCAH, 3rd
edition, pg 27 )
Degree-applicable Credit Nondegree-applicable Credit Noncredit
Contact hours units Contact hours units Contact hours (no units)
Prerequisite, corequisite advisories Prerequisite, corequisite advisories Advisories or course entry expectations (optional)
Catalog description Catalog description Catalog description
Objectives Objectives Objectives
Content / specific body of knowledge Content / specific body of knowledge Content / specific body of knowledge
Methods of Instruction Methods of Instruction Methods of Instruction
Examples of reading, writing out-of-class assignments Examples of reading, writing out-of-class assignments Example assignments and/or activities. Out-of-class work is optional
Methods of Evaluation Methods of Evaluation Methods of Evaluation (Grades Optional)
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55002. Course Outline of Record (PCAH, 3rd
edition, pg 27 )
Degree-applicable Credit Nondegree-applicable Credit Noncredit
Contact hours units Contact hours units Contact hours (no units)
Prerequisite, corequisite advisories Prerequisite, corequisite advisories Advisories or course entry expectations (optional)
Catalog description Catalog description Catalog description
Objectives Objectives Objectives
Content / specific body of knowledge Content / specific body of knowledge Content / specific body of knowledge
Methods of Instruction Methods of Instruction Methods of Instruction
Examples of reading, writing out-of-class assignments Examples of reading, writing out-of-class assignments Example assignments and/or activities. Out-of-class work is optional
Methods of Evaluation Methods of Evaluation Methods of Evaluation (Grades Optional)
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55100. Course Approval

• Reiterates that all credit courses must be
  approved by
• college curriculum committee
• district governing board
• Delegates authority to locally approve
  stand-alone credit courses for five years
  (2007-2012)
• District certifies that all faculty and staff
  involved in curriculum approval have completed
  training
• Courses must be modified re-approved if they
  were previously denied by the System Office

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55100. Course Approval

• Program-applicable Course
• credit course is part of a certificate or degree
  that is approved by the System Office
• required or restricted electives for an approved
  certificate or associate degree, including
  general education requirements
• Stand-alone Course
• credit course is not required or a restricted
  elective for any credit program approved by the
  System Office

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55100. Course Approval

• Local district annually certifies each college.
• Local approval may be terminated if district
  fails to comply with all of the requirements.
• 2010 Certification due September 30, 2010
• Training Certification Process
• Curriculum chair is trained on regulations.
• Curriculum chair trains others on campus.
• Sign certification form and submit to
  Chancellor's Office.
• College offers new stand-alone courses next term.

CIO may designate another trainer.
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55002 (c). Noncredit Courses

1. All noncredit courses must be approved by the
   Chancellor's Office.
2. All courses must be submitted on CCC-456 Form
   along with copy of the locally approved course
   outline
3. All applications must identify if a course is
   part of a program when applicable.
4. All applications must include original signatures
   of the Chief Instructional Officer, Curriculum
   Committee and Chair, District Superintendent/Chanc
   ellor

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55151. Career Development and College
Preparation Courses Eligible for Enhanced Funding

• A course eligible for enhanced funding must be
  part of a sequence of courses/program directed at
  either
• Certificate of Completion leading to improved
  employability or job opportunities.
• Certificate awarded must include name of
  certificate, the date awarded, be identified by
  TOP Code number and program discipline, identify
  goals of the program, and list courses completed
  by students.
• Certificate of Competency in a recognized career
  field articulated with degree applicable
  coursework, completion of an associate degree or
  transfer to a baccalaureate institution (Note
  may be tied to non-degree applicable coursework
  that leads to degree applicable program.)
• Certificate awarded must include name of
  certificate, the date awarded, be identified by
  TOP Code number and program discipline, and list
  relevant competencies achieved by the student.

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55151. Career Development and College
Preparation Courses Eligible for Enhanced Funding

• Noncredit categories that qualify for enhanced
  funding include
• Short-term vocational programs providing 288
  hours or more with high employment potential
• Elementary and Secondary Basic Skills
• English as a Second Language including VESL
• Workforce Preparation (New Area of Eligibility)

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55151. Career Development and College
Preparation Courses Eligible for Enhanced Funding

• To be eligible for short-term vocational the
  sequence must
• Demonstrate high employment potential
• Present a clear sense of purpose, goals and
  objectives
• Demonstrate that labor demand exists by using EDD
  labor market information
• Show the relationship with other career education
  programs on campus and on nearby community
  college programs

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55151. Career Development and College
Preparation Courses Eligible for Enhanced Funding

• Application must be submitted electronically and
  include
• Type of certificate
• Certificate Title and TOP Code
• Total Number of instructional hours
• Explanation of the curriculum design (e.g. number
  of core requirements and electives, purpose,
  goals and objective and expected results of the
  program
• List of courses and attached course outlines
• Labor justification, including Occupation Code
  and Job Title
• Describe relationship and impact to other college
  programs nearby colleges

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55152. Short-term Vocational Programs Providing
288 Hours or More of Instruction

• Same criteria as for short-term vocational
  programs for enhanced funding
• Difference College does not need Chancellor's
  Office approval for a new course if program is
  288 hours or more
• College needs to notify Chancellor's Office of
  additions or deletions to the program

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55153. Other Noncredit Programs Providing 288
Hours or More of Instruction

• Program Application for any other eligible
  noncredit category should include
• Certificate Title and TOP Code
• Noncredit Eligibility Category
• List of courses and attached course outlines
• Documentation of need for the program
• Explanation of relationship to other college
  programs and to nearby college programs
• Explanation of the curriculum design

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55155. Noncredit Certificate Programs

• All certificates must be approved by the local
  curriculum committee and district governing body
• Certificates that are not for enhanced funding
  and/or are less than 288 hours of instruction do
  not have to be submitted to Chancellor's Office
• Certificates cannot be entitled certificate of
  completion or certificate of competency
• All courses that are part of local certificate
  program must be submitted to Chancellors Office
  for approval

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Other Title 5 Noncredit Sections

• Section 55154 adds High School Diploma Program
• Section 55230 and 58003.1 (f)(2) broadens the use
  of Independent Study

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Revised Title 5 Sections Related To Credit

• 55100. Course Approval
• 55000.5 Handbook Monitoring and Review of
  Approved Courses and Programs
• 55070. Credit Certificates
• 55063. Minimum Requirements for the
  Associate Degree

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55100. Course Approval

• Reiterates that all credit courses must be
  approved by
• college curriculum committee
• district governing board
• Delegates authority to locally approve
  stand-alone credit courses for five years
  (2007-2012)
• District certifies that all faculty and staff
  involved in curriculum approval have completed
  training
• Courses must be modified re-approved if they
  were previously denied by the Chancellor's Office

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55100. Course Approval

• Program-applicable Course
• credit course is part of a certificate or degree
  that is approved by the Chancellor's Office
• required or restricted electives for an approved
  certificate or associate degree, including
  general education requirements
• Stand-alone Course
• credit course is not required or a restricted
  elective for any credit program approved by the
  Chancellor's Office

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55070. Credit Certificates.

• Certificate of Achievement
• may not be given any other designation
• 18 semester units / 27 quarter units
• degree-applicable credit coursework
• requires Chancellor's Office approval
• may be listed on a student transcript
• symbolizes successful completion of patterns of
  learning experiences designed to develop certain
  capabilities that may be oriented to career or
  general education

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55070. Credit Certificates.

• Shorter credit certificates (a.k.a. low-unit
  certificates)
• Fewer than 18 semester (27 quarter) units
• do not require Chancellor's Office approval
• may not be referred to as
• certificate of achievement
• certificate of completion
• certificate of competency
• may not be listed on student transcript

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55070. Credit Certificates.

• District has the option to submit for approval as
  Certificate of Achievement
• 12 or more semester units or 18 or more quarter
  units of degree-applicable credit coursework
• may be listed on students transcript after
  approval by Chancellor's Office

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55100. Stand Alone Course Approval

• Local district annually certifies each college.
• Local approval may be terminated if district
  fails to comply with all of the requirements.
• 2010 Certification due September 30, 2010
• Training Certification Process
• Curriculum chair is trained on regulations.
• Curriculum chair trains others on campus.
• Sign certification form and submit to
  Chancellor's Office.
• College offers new stand-alone courses next term.

Join us Friday evening for Stand Alone Credit
Course training
CIO may designate another trainer.
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CCC Curriculum Inventory
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CCC Curriculum Inventory

• Since April 2010, the place to be!
• All credit and non-credit course and program
  submissions are now electronic, with the
  exception of Apprenticeship programs.
• Training is due monthly via CCC Confer.
• CIOs designate who has access.

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CCC Curriculum Inventory

• What has changed
• Multiple credit programs under the same T.O.P.
  code need to be submitted separately.
• Signatures are now scanned and submitted as an
  attachment
• Credit courses are now submitted directly to the
  Curriculum Inventory for a course control number
  via the CCC 530 form.
• Must include the signature of the CIO and the
  Course Outline of Record.

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CCC Curriculum Inventory

• What has not changed
• All supporting documentation still need to be
  submitted with the proposal.
• Proposals are still reviewed by Chancellors
  Office staff.
• Our top-notch, award-winning service!

No actual awards have been earned to date
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CCC Curriculum Inventory

• Approval Process 101
• College submits proposal
• All parts of the Proposal Checklist must be
  complete
• Completed and scanned signature page must be
  attached

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CCC Curriculum Inventory

• Approval Process 101
• First level of review at the Chancellors Office
• Checks for signatures and relevant attachments
• If everything is complete, goes to second level
  of review
• If something is missing, originator is notified

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CCC Curriculum Inventory

• Approval Process 101
• Second level of review at the Chancellors Office
• Complete review of proposal
• If everything is complete, goes to Dean for final
  approval and control number
• If anything is missing, reviewer notifies
  originator

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CCC Curriculum Inventory

• Approval Process 101
• Final level of review at the Chancellors Office
• Dean reviews proposal for errors, compliance,
  etc.
• If everything is complete, receives control
  number
• CIO and Originator are notified via email
• If anything is missing, Dean notifies second
  level reviewer, who works with originator

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CCC Curriculum Inventory

• For Non-Credit proposal questions, contact Joanne
  Vorhies
• 916-322-9048 or jvorhies_at_cccco.edu
• For Credit proposal questions, contact Joe Darin
• 916-322-2813 or jdarin_at_cccco.edu