Pregnancy, Education, and Parenting PEP

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Pregnancy, Education, and Parenting (PEP)
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F i n a l Expenditure Report

• Fax or Mail to TEA by October 15, 2004
• Available online in word format at
  http//www.tea.state.tx.us/pep/financial.html
• Includes questions about FY 2004 program

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• Number of students children served in an on-site
  daycare in 2003-04.
• Number of students children served in an
  off-site daycare in 2003-04.
• Number of pregnant or parenting students who ever
  participated in a PEP Program that graduated or
  obtained GED in 2003-04 .
• Number of pregnant or parenting students who
  ever participated in a PEP Program
  that dropped out of school
  in 2003-04.

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FY 2005 PEP Grants

• All Continuance Applications Approved
• View list on PEP website www.tea.state.tx.us/pe
  p
• Programs will be contacted if
• 1. Continuance is incomplete, etc.
• 2. Budget amendment is necessary

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FY 2005 NOGA

• NOGA will be distributed in Sept. 2004.
• Schools use stamp in date to start Grant.
• Spreadsheet on PEP website with stamp in date
  and Grant amount.

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Grant Money

• Business office will utilizeeGrants Expenditure
  Reporting (ER) to draw down funds.

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Assurances and Provisions

• The rules and regulations that provide
  guidance and boundaries for expenditure of funds
  / program obligations, etc.

http//www.tea.state.tx.us/pep/docs/ProvisionAssur
ances2005.doc
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Unexpended 2004 Funds

• Grant Funds not expended inFY 2004 can be
  carried forward.
• The money will be utilized to increase the FY
  2005 Grant.
• Budget revisions are due to TEA no later than 15
  days after the additional funds are added.
  (September 15)

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Budget Amendments

• Budget Amendments. The Support Schedule
  3APurpose of Amendment Form, must be submitted
  and approved by TEA in each case when a budget
  transfer
• substantially changes or alters the contract
  Goals I VII
• exceeds the cumulative total of twenty-five
  percent (25) of the total Grant allocation
• exceeds a cumulative total of twenty-five percent
  (25) of the total Match allocation or
• opens a new budget code.

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PEIMS INDICATORS

• FISCAL AGENT
• SHARED SERVICE AGREEMENT
• FORMULA FUNDING
• VERIFY PEIMS SUBMITTION
• SUBMIT CORRECTIONS

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Student Attendance Handbook2004-2005
RevisionsPREGNANCY RELATED SERVICES
(PRS)Femaleshttp//www.tea.state.tx.us/peims
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PEP Grant ProgramPregnant / or Parenting
Male Female
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Weighted Funding

• The district receives 2.41 PRS weighted funding
  while support services are being provided to the
  student during the prenatal and/or postpartum
  periods.

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CEHI

• Districts may not code any student as PRS in the
  attendance accounting system unless CEHI is
  included as one of the services provided by the
  districts PRS program.

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CEHI

• CEHI must consist of face-to-face contact with a
  certified teacher of the district.
• Students who do not come to school and who do not
  receive CEHI must be counted absent.
• Districts may not code students as PRS in the
  attendance accounting system in order to receive
  2.41 PRS weighted funding unless CEHI is included
  as one of the services provided by the districts
  PRS program.

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MEDICAL NECESSITY

• Compensatory Education Home Instruction (CEHI) is
  the mandatory support service component districts
  offer in a PRS program.
• CEHI provides academic services to the student at
  home or hospital bedside when a valid medical
  necessity for confinement during the pregnancy
  prenatal or postpartum periods prevent the
  student from attending classes on a district
  campus.

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DONT GET CONFUSED!

• The district without a PEP Grant may choose to
  offer
• both support services and CEHI services or
• only the CEHI services in a PRS Program.
• Districts with PEP Grants must offer all 7
  components.

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CAMPUS PLANS

• A description of the PRS program, as well as the
  services offered under the program, must be
  included in the campus and district improvement
  plans.

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WAIVER FOR CEHI

• CEHI on Campus Waiver
• http//www.tea.state.tx.us/waivers/waiverapps.html
  
• Proposed Break in Service Waiver

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PRENATAL CEHI

• When a student is unable to attend classes and is
  required to be at home or in the hospital during
  the pregnancy prenatal period
• documentation from a medical practitioner
  licensed to practice in the United States must be
  obtained.
• medical necessity for confinement
• the period of confinement.
• Districts may define a medical necessity for
  confinement as either a medical diagnosis or a
  valid medical reason
• There is no limit for CEHI services during the
  prenatal period. The amount of time the student
  receives services is dependent on the medical
  practitioners note.

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POSTPARTUM CEHI

• The district MAY begin the six-week postpartum
  period
• on the day of delivery or
• the day after delivery.
• Districts MUST select one beginning date for the
  district,
• must consistently use the same beginning date for
  all students through out the school year, AND
• cannot alternate between the beginning date
  options.

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QuestionsNewsAnnouncementsMeetings
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Lauralea Bauer lbauer_at_tea.state.tx.us 512/463-9574
www.tea.state.tx.us/pep