SeaPort

1
SeaPort

• Kathleen M. Monahan
• 26 September 2001

2
Before you Begin

• Clear Understanding of the Problem
• Navsea was faced with a 250M wedge reduction
  from FY01-FY05
• Make process Cheaper/Faster/Better
• Policy/Environment Issues
• OSD mandated 50 of professional support services
  be performance based by 2005
• GAO audit of Multiple Award Contracts
• Dont compete with GSA

3
Look for Opportunities

• Do market review of what is possible
• Amazon.com-like environment
• Turbo-tax-like form fill
• Create automatic mechanism to make them happen
• Automatic conversion to Performance Based
• Guaranteed savings and other provisions
• Award term provisions/Issue Resolution Desk

4
Mold your Strategy

• Market to your customers and LISTEN TO THEM
• Market to your suppliers and LISTEN TO THEM
• SeaPort used a three pronged approach
• Multiple Award Contracts
• Portal for ordering services (eMarketplace)
• www.SeaPort.navy.mil

5
Dec 5 Dec 12 Dec
18-19 Dec 22 Dec 29 Jan
03
Apr 01
Portal Development (Jan-Mar)
Develop NAVSEA Web Site
Automate Links Required Training Beta
Testing (Feb-Mar)
Meet with Industry on Requirements
Past Performance Assessment
Oral Presentation
Select Commercial Application
eBUISNESS
Acquire Funding
Award Commercial Solution for eProcurement
Deploy Operational Capability for eProcurement
Change Culture
Award
Proposal Receipt
MACs
Release RFP
Industry Brief
Proposal Evaluation
Educated PM on Performance Based Contracting
Nov 20
Jan 26
Apr 01
Nov13
6
e Procurement Flow 5 Electronic Steps in 3 to 5
days
Program Office
Requirement Initiation
1
SEA - 01 Comptroller
Engineer
BFM
2
Certify Avail
4

• MAC and Web Sites
• Past Performance
• Team Partner
• Experience
• Expertise
• BULLETIN BOARD

• Evaluate
• Proposals
• Reverse
• Auction
• Bids

CONTRACT AWARD

• Contract Admin
• NAFI (DCMA,
• DCAA)

SEA - 02 SSAPO
5
3
Update Catalogs Submit Proposals
GSA

• PAYMENT
• DD250
• DFAS

Field
CONTRACTOR(S)
DD 350
CPARS
7
Execute Quickly

• MACs awarded within four months of RFP release
• Portal awarded within 5 weeks
• Portal operational within 9 weeks
• Website - fully operational within two weeks,
  refined within one month - it is the front door
  for ordering services

8
Deliver On-Time Results

• Awarded MACs to 21 high performance teams
  including 7 to small business
• Reduced cycle time from 270 to 30 days
• eMarketplace portal activity
• 8 tasks awarded - 11.1M
• 48 tasks in pipeline - 221.3M
• 56 tasks in development - 356M
• Magnifying Corporate Knowledge

9
Awards/Recognition

• SECNAV Small/Disadvantaged Business Utilization
  Office
• Trailblazer E-Government 2001 Pioneer Award
• JECPO Best Electronic Commerce - Large Business
  1st runner up
• DON E-Government Award, Innovative E-Business
  Strategy

10
Keys to Success

• Clearly understand your objectives
• Use e-Business to achieve results (not bolt on)
• Facilitate the cultural transformation
• Results must equal or exceed expectations