SCEIS

1
SCEIS Advocates for Change
SC Certified Public Managers April 21, 2006
2
Agenda

• The Structure of Scientific Revolutions
• SCEIS as a Vehicle for Change
• Advocates for Change

3
Scientific Revolutions

• Thomas S. Kuhn, The Structure of Scientific
  Revolutions, The University of Chicago Press,
  1962
• Normal science (a laymans view)
• Constellation of facts, theories and methods
• Often suppresses fundamental anomalies as being
  subversive
• Normal science proceeds until
• Unexpected anomalies can no longer be evaded or
  ignored
• The paradigm shifts and a new revolution occurs
• Is this a framework for understanding change?
• Integral to most endeavors
• Requires strong advocates

4
Normal Science in SC Government
The Cost of Business as UsualSource Business
Case Study, 2003
South Carolina State Government TodaySource
Business Case Study, 2003
Are there anomalies for normal science here?
5
Normal Science in SC Government

• Upwards of 70 of SC Government workforce is
  classified as Baby Boomers (born between 1946 and
  1964)
• Attrition rate in SC Government is upwards of 6
  and will increase with retirement of Baby Boomers
• In some organizations 30 of employees are on
  TERI and will retire within the next five years
• Institutional knowledge is at a premium and is at
  risk

Are there anomalies for normal science here?
6
SCEIS Mission

• The South Carolina Enterprise Information System
  will become the vehicle to standardize and
  streamline business processes within
  the government of South Carolina. 
• Through use of best business practices, South
  Carolina will achieve more cost effective and
  efficient delivery of service for stakeholders. 
• Enabling stakeholders with timely, accurate and
  complete information promises to improve the way
  government works for the citizens of South
  Carolina.  

7
SCEIS Program Overview

• Budget of 62.8M - five year development and
  integration - June 2010 completion
• SCEIS has purchased over 8M of SAP Enterprise
  Resource Planning (ERP) licenses
• 7,000 Professional and 47,000 Employee
  Self-Service
• SCEIS is focused on the functional business areas
  of
• Finance and Materials Management (FI-MM)
• Budget Preparation (Budget)
• Human Resource and Payroll (HR-PR)
• 74 Agencies are scheduled to adopt SCEIS
• One time Agency cost for SAP licenses and
  implementation - recurring costs are borne
  centrally through SCEIS funding

8
SCEIS Industry Partners

• South Carolina has brought industry leaders
  together, through competitive bidding, to partner
  in building a statewide solution with SAP under
  SCEIS

9
SCEIS Program Progress

• SCEIS Infrastructure Project underway
• HP hardware with Microsoft OS and Databases
• 2 year, 2.3M project to build the SCEIS
  infrastructure
• SCEIS Business Blueprint Update Project underway
• SAP Professional Services group to complete by
  May 2006
• SCEIS Solution Center is for stakeholders
• Deloitte is the prime integrator
• 4 year, 39.5M project to re-engineer SC business
  processes using SAP
• FI and MM for central Agencies is first major
  effort

10
SCEIS Master Schedule
11
SCEIS Infrastructure
SND/DEV components racked and stacked for SAP
installation
I wonder what happens when I pull this one?
12
(No Transcript)
13
Projected Annual Process Efficiencies
Source Business Case Study, 2003
14
Normal Science Aint Easy on Advocates
"There is nothing more difficult to execute, nor
more dubious of success, nor more dangerous to
administer than to introduce a new system..he
who introduces it has all those who profit from
the old system as his enemies, and he has only
lukewarm allies in all those who might profit
from the new system. Nicolo Machiavelli, The
Prince (1513)
15
Importance of Managing Change
16
Understanding the Process of Change
17
Advocates of Change

• Create and communicate vision
• Empower others to act on vision
• Establish a sense of urgency
• Form a powerful guiding coalition
• Plan and create short term successes
• Consolidate improvement and produce more change
• Institutionalize the successful changes

18
Enabling Change
19
Advocates of Change

• Normal science in SC Government yields anomalies
  that, if not ignored, will enable the paradigm
  shift
• Recognize and work with facts
• Embrace change professionally
• Agents of change are good, advocates of change
  are gooder!
• Advocates take the lead and seize change as
  integral to their duty
• Leadership, as public managers requires it of us

20
About SCEIS
SCEIS Portal www.sceis.sc.gov SCEIS
E-Mail sceis_at_sceis.sc.gov
SCEIS Gateway to the Future