Wilma Ann Jancuk

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e-EHSEHS COMPLIANCE ASSESSMENT PROGRAM ON THE
WEB

• Wilma Ann Jancuk
• Executive Director
• ATT Environment, Health and Safety
• 05/25/00

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e-EHS

• Overview of ATT
• What it is
• Case Study - Assessment
• e-Tips

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Overview of ATT

• Leading telecom firm in the US -- and the largest
  cable company
• About 145,000 employees in 7000 staffed locations
• Undergoing a major technological shift
• Extremely, rapidly-moving, diverse, complex
  environment

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What is e-EHS?

• e-EHS is ATTs term for using the power of
  information technology to help
• Employees work in a safe and environmentally
  friendly workplace
• Businesses lower costs, gain flexibility,
  increase employee satisfaction and move at
  internet speed
• Society gain discontinuous improvements in
  environment and safety
• e-EHS supports the Triple Bottom Line

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What is e-EHS?

• It is the dot com-ing of Environment, Health
  and Safety.
• It means applying internet and intranet
  principles

• Replace materials and energy with information
  technology
• Target, tailor, and distribute communications
• Capture, manage, and disseminate knowledge
• Gather, manage and collate data
• Break the link between geography and
  functionality

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A Sampling of the Web Systems

• SARA reporting Cut data collection time by 50
• Building Emergency Action Plans Learn while
  creating tool cut time by 66
• PPE / Job Hazard Assessment Dynamic knowledge
  base for assessment, recommendation and sourcing
  across entire firm
• Accident Reporting Completely automated process
  linking to HR and TPA systems
• Assessment Online versionable protocol,
  findings, and corrective action tracking

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Case Study Assessment

• Why Assess?
• Assessments are a powerful tool for managing and
  communicating EHS performance while
• Ensuring a health and safety environment for our
  people, assets and surrounding communities
• Demonstrating effective management of EHS
  obligations to the companies key stakeholders
• Providing assurance to corporate officers about
  the companys compliance status with EHS
  requirements
• Assessing potential EHS liabilities

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Case Study Assessment

• Three Phased Approach

Pre-Assessment Activities
Onsite Assessment Activities
Post-Assessment Activities
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Case Study Assessment

• Assessment Approach
• Focus on Big Picture
• Use Professional Judgment
• Focus on Root Causes Sustaining Solutions
• Systemic Vs. Isolated
• Data to Support Findings (Nothing but the Facts)
• Explain Magnitude/Frequency of the Finding
• Location of Finding

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Case Study Assessment

• WEB TOUR -Home Page

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Case Study Assessment

• Major Online Functions
• Schedules (year 1987-2000)
• Upload (Laptop Handheld Devices)
• Reports (Canned Custom)
• Help (FAQs, Related Hyperlinks)
• Admin (Access, Building People Profiles)
• Logout

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Case Study Assessment

• Assessment Schedule Menu

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Case Study Assessment

• Online Tasks, Tools, Documents (Selected Site)
• Assessment Tasks By Role
• Assessor
• Building Manager
• Online Tools Documents
• Versionable Protocol
• Guide Book
• Pre-Assessment Questionnaire
• Exception Document

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Case Study Assessment

• Pre-Assessment Questionnaire (PAQ)
• To Assess the Applicability and Baseline
  Compliance Status Against
• Applicable US Regulations - Federal, State,
  Local
• ATT Company Practices and Policies
• System Will Notify Assessors When Document Is
  Completed
• Onsite Personnel May Use It As a Pre-Assessment
  Tool

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Case Study Assessment

• Assessment Protocol
• Breaks Down All Relevant EHS Compliance Areas
• Contains Mapping References to Assessment
  Guidebook
• Not Designed to Be an Assessors Walk-down Tool
• Designed With the Layperson in Mine
• Designed to Enable Tracking by Online Web Database

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Case Study Assessment

• Assessment Guidebook
• User Friendly Reference Guide
• Designed to Supplement Sections in the Assessment
  Protocol
• Includes ATT Guidelines
• EHS Support Resources

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Case Study Assessment

• Documents Information Page (1of 2)

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Case Study Assessment

• Documents Information Page (2 of 2)

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Case Study Assessment

• Assessor Tasks
• Create / Edit Exception Document
• Email Exception Document
• Email PAQ

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Case Study Assessment

• Online Tools / Documents
• Sample Exception Document

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Case Study Assessment

• Create / Edit Exception Document (Protocol Index
  - page 1 of 2)

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Case Study Assessment

• Create / Edit Exception Document (Protocol Index
  - page 2 of 2)

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Case Study Assessment

• Create / Edit Exception Document (Section A)

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Case Study Assessment

• Add Responsible Person Pop-up Screen

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Case Study Assessment

• View Sample Guide Book Reference

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Case Study Assessment

• Email Exception Document Screen

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Case Study Assessment

• Building Manager Tasks
• Fill Out Pre-assessment Questionnaire
• Close Exception Document Items

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Case Study Assessment

• Pre-Assessment Questionnaire

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Case Study Assessment

• PAQ (Section B-1 Air Emissions)

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Case Study Assessment

• Close Exception Document Items

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Case Study Assessment

• Reports

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Case Study Assessment

• Upload

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e-Tips for e-EHS

• Develop a new paradigm. Use the internet to
  reduce materials and energy, producing
  environmental and cost benefits both inside and
  outside the firm.
• Fail early and often. Dont spend years
  developing requirements. Iterate your way towards
  the right answer.
• There is always risk, so manage it. Balance 90
  tried and true technology with 10 experimental.

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e-Tips for e-EHS

• Run it like a business. Use a single point of
  accountability who can balance technologists,
  creatives, users and upper management.
• Use multiple suppliers. But use a common
  technology and look feel platform.
• Go faster, faster, and even faster.

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e-EHS

• Thank you!
• wjancuk_at_att.com
• rmatos_at_att.com