SAP HR Training in Chennai Demo Part-1

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SAP HR Training in Chennai Demo Part-1

• BY Creating Experts
• Contact us8122241286
• http//thecreatingexperts.com/sap-hr-training-in-c
  hennai/

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What is an Infotype?

• SAP-HR  uses infotypes to store all relevant
  employee data required for administration
  purposes.It has a 4 digit-code and a related
  name.It stores similar data into one
  screen.For example, Personal Data (Infotype
  0002) stores the employee's personal data (i.e.,
  first name, last name, birth date, marital
  status).

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• Every SAP infotype has fields for which data
  needs to be entered. There are two types of
  fields
• Mandatory fields, which have a tick in the
  field. 
• Optional fields, which are blank.

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• Number ranges for infotypes have been
  pre-determined by SAP. They are as followed
• HR/Payroll Data Infotype 0000 to 0999
• Organizational Data Infotype 1000 to 1999
• Time Data Infotype 2000 to 2999

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• Authorization to access SAP HR Master Data can be
  defined at the infotype level. Therefore, SAP
  users can be given access only to the employees'
  information relevant for their position, allowing
  appropriate level of security to be maintained
  for confidential personnel information.

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Infotypes Sub-Types

• Some infotypes are divided in different groups
  linked to the same theme.These groups are called
  subtypes. "Permanent Residence" and "Emergency
  Address" are subtypes of the Infotype 0006
  (Addresses).

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Infotype Periods

• Infotypes are maintained according to specific
  validity dates start and end dates. which
  allows to maintain an employee's data history.
  When you update an employee's data, the previous
  data is most likely automatically time-delimited.
  As a result, an employee can have many records
  for one infotype, withdifferent validity periods.

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How to Create a Infotype

• In the SAP command prompt , Enter transaction
  PA30
• In the next SAP screen,
• Enter the Personnel number
• Click the Enter Button
• Select the relevant Tab to view related
  Infotypes.
• Select the Infotype you wish to create a new
  record.

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• Click the create button
• In the next SAP screen,
• Enter the Start and End dates for your new
  record.
• Enter data in the fields. Make sure you enter
  data for the mandatory fields at least
• Click the save button.

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How to display an infotype

• To display an infotype in SAP , you can either
  use transaction PA30 or PA20.In the SAP command
  prompt , 
• Enter transaction PA20.
• Click Enter Button

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• In the next SAP screen, 
• Enter the Personnel Number
• Click the Enter Button

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• Select the relevant Tab to view related
  Infotypes.
• Highlight the Infotype you wish to display.
• Click the Display button

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• The Infotype is displayed. Notice , SAP will gray
  out all fields and no fields can be changed.

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How to Change an Infotype

• To display an infotype in SAP , you can either
  use transaction PA30 or PA20.In the SAP command
  prompt , Enter transaction PA30
• In the next SAP screen, 
• Enter the Personnel number
• Click the Enter Button

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• Select the relevant Tab to view related
  Infotypes.
• Select the Infotype you wish to change.
• Click the change button
• In the next SAP screen,
• Maintain any changes to the existing Infotype
  fields.
• Click the save button.

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How to copy an Infotype

• In the SAP command prompt , Enter transaction
  PA30
• In the next SAP screen, 
• Enter the Personnel number
• Click the Enter Button
• Select the relevant Tab to view related
  Infotypes.
• Select the Infotype you wish to copy.
• Click the copy button

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• In the next SAP screen, 
• Maintain the dates to specify validity of new
  record
• Specify any changes to the new record.
• Click the save button.
• Record is copied!

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How to delete an Infotype

• In the SAP command prompt , Enter transaction
  PA30
• In the next SAP screen,
• Enter the Personnel number
• Click the Enter Button
• Select the relevant Tab to view related
  Infotypes.
• Select the Infotype you wish to delete.
• Click the delete button

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• In the next SAP screen,
• Click the delete button again
• Click the Enter ButtonRecord is deleted!

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How to Display Overview of an Infotype

• In the SAP command prompt , Enter transaction
  PA30
• In the next SAP screen,
• Enter the Personnel number
• Click the Enter Button
• Select the relevant Tab to view related
  Infotypes.
• Select the Infotype you wish to see overview of.
• Select the period of Overview

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• Click the Overview Button
• The next SAP screen gives you an overview of
  records for the infotype. (in this case IT14)

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How to view all info types saved for an Employee

• You can view all infotypes saved for in SAP HR
  for a pernr using "Personnel File".Personnel
  File stimulates browsing through employees
  personal data.The personnel file facility is
  accessed using the following menu path Human
  Resources gt Personnel Management gt Personnel
  Administration gt HR Master Data gt Personnel
  File or transaction PA10 

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• The personnel file displays all of the infotypes
  to which data has been saved for a personnel
  number.
• Info types are displayed in ascending numeric
  order and then sorted by their validity. They
  same display order applies to subtypes. They all
  appear after the respective info types
• If several records exist for the same infotype,
  they are displayed one after another. The system
  then goes on to the next info type. When it has
  reached the last infotype for which data exists
  SAP returns to the initial screen.

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• You can scroll backwards and forwards through the
  personnel file by using the Next Record function
  (or F19) and the Previous Function (or F18).

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All About Infotype 0003 Payroll Status

• Infotype 003 - Payroll Status
• It automatically stores data that controls the
  employee's payroll run and time evaluation.
• It is created automatically by the system, in the
  background, during the Hiring Action.
• Data is updated automatically when time is
  evaluated, payroll is run, or changes are made to
  the payroll past for the employee.

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• Data stored in this infotype should be changed
  ONLY in exceptional cases, as these changes will
  affect the employee's payroll processing and/or
  retroactive accounting

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• Maintain IT003
• To maintain Payroll Status in your SAP HR command
  prompt enter transaction PU03
• Enter the Pernr.
• Click Validate
• Click Execute

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• In this Presentation I have explained about the
  SAP HR Info type and further topics will be
  explained in Next presentation
• If you want to get the real time training then
  reach us. We provide you the real time and live
  scenarios training
• Contact us8122241286
• Visit us www.thecreatingexperts.com/sap-hr-traini
  ng-in-chennai/