SAP HR Training in Chennai Demo Part-3

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SAP HR Training in Chennai Demo Part-3

• By Creating Experts
• Contact us8122241286
• http//thecreatingexperts.com/sap-hr-training-in-c
  hennai/

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Personnel Administration Topics

• SAP Personnel Actions 
• A Personnel Action includes all the necessary
  infotypes, displayed in a logical sequence, for
  which data must be entered for a particular HR
  event like hiring, termination etc.In the SAP
  Command Prompt , Enter Transaction PA40

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• The SAP Personnel Actions screen is divided into
  3 sections
• Personnel Number In this field, you enter the
  employee's personnel number, expect when
  executing the "Hiring" action, as it may be
  generated automatically by the system.
• From In this field, you enter the start date
  applicable to the personnel action.
• Action Type In this section, you select the
  appropriate personnel action.

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• To gain a clarity on  Personnel Actions , lets
  execute an  Hiring Action in SAP.
• Enter the hiring date in the From field.
• Select Hiring from the Action Type list.
• Click to execute the transaction.

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• In the next SAP screen
• The Start and to dates are defaulted in, check
  and maintain if necessary.
• Check the Action Type is correct.
• Enter the Reason for Action.

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• Enter  the Personnel Area.
• Enter  Enter the Employee group.
• Enter the Employee subgroup.
• Click the Save Button. Personnel Number is
  automatically genrated.

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• Once you click save the hiring Infogroup is
  activated. Every Infotype relevant to the Hiring
  action will appear one after each other. Once you
  have maintained each Infotype, validate your
  entries by pressing enter and save, save.

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How to delete a personnel number in SAP

• You may come across many a scenarios which
  require you to delete a Personnel Number. For
  example, you have mistakenly hired an employee on
  a wrong date in your SAP system. Or, the employee
  is hired and left the organization on the same
  day.

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• The following procedure  deletes both the
  personnel number and all the data that is stored
  in the system for the employee. Note you must
  have the necessary authorizations in SAP to
  execute the program.In Transaction SE38, 
• Enter Program Name RPUDELPN
• Click Execute

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• In the next Screen
• Enter the Personnel Number
• Check Detialed Log Flag
• Click Execute

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• A confirmation screen is show .Click Yes

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• Employee is deleted from SAP system and its data
  can not be recovered. Log is shown
• You can also use transaction PU00 to delete only
  some infotypes of an employee.

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Types of Structures in SAP

• There are 3 types of structures in SAP
• Enterprise Structure
• Personnel Structure
• Organizational Structure

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• For an employee , information about these three
  structures is stored in IT0001

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Enterprise Structure

• Below is a sample Enterprise Structure-

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• There are 4 main components of the enterprise 
  structure
• Client
• Company Code
• Personnel Area
• Personnel Subarea
• Lets look into them in detail

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Client

• t is an Independent legal and organizational unit
  of the system. A client generally is an entire
  corporate group(example GE).
• It can be a identified by a 3 character
  alphanumeric code (like 058,AZZ)
• No data exchange can take place between clients
  (only in exceptional cases)
• An employee who changes from one client to
  another must be assigned a new personnel number

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• Client 000 is delivered by SAP and should not be
  changed.
• Your SAP system contains both client-independent
  (e.x. programs , transactions , reports) and
  client-specific elements.(hr master data , om
  master data)

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Company Code

• The company code is an independent company with
  its own accounting unit a company that draws up
  its own balance sheet (e.x. GE Chemicals , GE
  electric).
• Identified by a 4 character alphanumeric code
  (ex. 0001,AB01)

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Personnel Area

• It represents a subdivision of the company code
  (Ex GE Chemicals Australia , GE Chemicals UK)
• Identified by a 4 character alphanumeric code
  (ex. 0001,AB01)
• You have to assign unique personnel area to
  company code
• Personnel Area  is used as selection criteria for
  evaluations and used in authorization checks

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Personnel Sub Area

• It represent a subdivision of the Personnel Area
  (Ex for GE Chemicals UK , valid personnel
  subareas could be GE Chemicals London , GE
  Chemicals Brussels)
• Identified by a 4 character alphanumeric code
  (ex. 0002,ABCD)

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• Some important indicators set by the PSA include
  groupings for the followingDefault values for
  Pay scale area and Pay scale type
• Public Holiday calendar
• Appraisals
• Assigning of legal persons
• Default values for Basic Pay
• Grouping for wage types
• Assignment for tax-related corporate features

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Personnel Structure

• Personnel structure displays position of
  individual people in the enterprise as a whole.It
  comprises of
• Employee Groups
• Employee Subgroups.
• Examples Active, Retiree, External

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Employee Group

• Employee Group is used to classify employees in
  general terms.
• It defines the position of the employee within
  the company's workforce
• Identified by 1 character alphanumeric code (Ex 1
  , A).
• Examples of different valid Employee Groups would
  be Active, Pensioners, External

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• Employee Group  has the following important
  organizational functions
• Can be used to generate default values for data
  entry, example for payroll accounting area or an
  employee's basic pay.
• Can be used as a selection criteria for
  reporting.
• Can be used as an entity for authorization
  checks.

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Employee Sub Group

• Employee Subgroups are subdivisions of Employee
  Groups.
• Each ESG is assigned a 2 character alphanumeric
  identifier ().
• Examples of valid ESGs for an Active employee
  would be Trainee, Hourly Wage Earner, Salaried
  Employee, Non-pay scale employee
• Employee regulations (for HR) are defined at the
  Employee Subgroup level.

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• Some important indicators set by the ESG include
  groupings for the followingWork Schedules
• Appraisals
• Grouping for Wage types
• Grouping for Collective agreement provision
• Processing of employee's payroll
• Assigning employee characteristics like activity
  status, employment status and level of training.
• Time quotas
• Payroll Area

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Organizational Structure

• It is based on Organizational plan.
• Organizational plan provides foundation of
  Organizational Management.An organization uses an
  organizational plan to represent relationships
  between individual departments and workgroups
• The organizational plan uses elements called
  objects like Persons (P), Jobs (C), Positions
  (S), Organizational Units (O), Cost Center (K)
  etc.
• There are interfaces present that help one to
  build Organizational Structures

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Integration of Om and PM

• Integration switch - PLOGI ORGA integrates PA
  (Personnel Administration) and OM (Organizational
  Management).
• If integration between PA and OM exists, then on
  entering a position in Actions Infotype (0000),
  system proposes values stored in OM for EG, ESG
  and PA.

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Conclusion

• In this Presentation I have explained about the
  SAP HR Personal Administration and structures in
  SAP further topics will be explained in Next
  presentation
• If you want to get the real time training then
  reach us. We provide you the real time and live
  scenarios training
• Contact us8122241286
• Visit us www.thecreatingexperts.com/sap-hr-traini
  ng-in-chennai/