AUDIO VISUAL CHECKLIST FOR EVENTS

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AUDIO VISUAL CHECKLIST FOR EVENTS

• https//www.pureav.ca/

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Audio Visual Information for Various Event Types

• Planning an event such as a conference or a
  tradeshow is an exciting endeavor. But the work
  involved in making it a success is by no means
  small. One area that demands special attention is
  the Audio Visual (AV) component. AV is a
  specialized field, and to get it right takes
  knowledge, experience, and a lot of equipment.
  Knowing where to start with planning AV for your
  event may seem daunting, but this Audio Visual
  checklist will provide guidance to help you
  achieve the best results. Following these steps
  will ensure that the AV at your event runs
  smoothly and contributes to its overall success.

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Determine the Basic AV Requirements

• The first things to consider are the overall AV
  requirements for the event. What is the physical
  size and location of the event? In what
  environment will it be held? How many people will
  be attending? What is required in terms of sound,
  video, lighting, microphones? Getting a general
  feel for the AV requirements will help you form a
  more detailed plan. Planning your AV requirements
  is like laying the foundations for a house. The
  more thought and planning you put in now, the
  better the results will be later.

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Obtain Audio Essentials

• Once you have established the size and type of AV
  required for the event, select an appropriate
  soundboard or mixer. Different options are
  available depending on the number of microphones
  and computers you will be using. Speakers are
  also a vital component of a good AV system.
  Again, the needs of the occasion will determine
  the best option for you. For example, if music is
  a main part of the event, you will need a more
  advanced system than for speech alone. To ensure
  your audience will be able to hear the output
  clearly in all areas, consider the number of
  speakers and where best to position them.
  Different configurations are available when it
  comes to microphones. Choose between hardwired,
  handheld, lapel and wireless microphones.
  Remember, the more microphones you introduce, the
  more complex the system becomes. So dont go
  overboard, keep it as simple as possible. Dont
  overlook AV cables. Consider the types of
  connections you will need for the equipment being
  used, and ensure you have enough connections.
  Careful planning is also needed to run the cables
  safely.

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Choose the Right Projection Screen or Video Wall

• Another important part of any Audio Visual
  checklist is choosing screens. For smaller
  events, you may only need one or two large
  monitors. These types of flat screens are
  adequate for an intimate setting. Larger spaces
  are better suited to screens and projectors.
  Ensure even the furthest members of the audience
  can clearly see the screens. Give screen
  positioning careful thought. Where will it
  attract the most attention? Should it be wall
  mounted or floor standing? Are touch screens
  required? If so, then where? Consider the aspect
  ratio of the screens, as presentations will need
  to be designed in the same format. Size and
  brightness of the designated space is also a
  factor in selecting the right projector. A bright
  space with lots of natural light will require a
  projector with more lumens.

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Decide on Lighting

• The right lighting can add great impact to
  displays or backgrounds. It can compliment
  company colors and create ambiance. Basic stage
  wash lighting helps presenters stand out.
  Additional stage lighting can add drama and
  energy. Determine what you want to stand out most
  to the audience, and use lighting to achieve
  this. With more complex lighting systems, you
  need to be able to control and adjust the lights.
  For this, you will need a light board or control
  console. This is the brains of the system it
  takes input from the operator and sends it to the
  dimmers. Control consoles vary greatly in size
  and capability. Manual control or automatic
  playback are both available.

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Equip Your Presenter

• Providing suitable technology will enable your
  presenter to perform at their best. A confidence
  monitor will help them relax and come across as
  natural. A confidence monitor is an additional
  screen facing the presenter which mirrors the
  content that the audience sees. A remote clicker
  is also an essential piece of kit that allows the
  presenter to control their content during the
  event. To get the best from your presenter,
  communication is vital. They may not be familiar
  with the microphones they have been given. A
  quick trial will help both of you gauge the right
  distance to position the microphone and the
  correct volume to generate.

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Consider Hiring an Expert

• This Audio Visual checklist covers the essentials
  for most events. For more complex shows and AV
  systems, it is wise to consider hiring an AV
  technician, or an event producer. They will be
  able to take your event AV to the next level.
  Perhaps you are considering introducing
  webcasting, video recording or conference calling
  with presenters. An event producer will be able
  to bring these ideas to fruition and help you put
  together an event that really stands out. Your
  Audio Visual provider will also be able to help
  you select the righ0t equipment for your event.
  Talk to them about your AV requirements and any
  problems you are struggling with. They know the
  products inside out, so who better to ask?

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Making Your Event a Success

• A successful event will be remembered by all
  involved, for the right reasons. Most people can
  recall a show they attended that had a disastrous
  sound system, a stumbling presenter, or a failed
  video display. By following this Audio Visual
  checklist, you can make your event stand out
  above the rest. Perfect sound, video, and
  lighting will allow the content of the event to
  impact your audience, and leave them with
  something truly memorable.

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Booking Pure AV Services

• We have also included some details about Pure
  AVs audio visual services directly above. If you
  need more information about this or any services,
  take a moment to fill out the form below and one
  of our staff members will be sure to respond
  within 24 hours. Afterwards, we encourage you to
  check out Pure AVs social handles and view our
  past projects Facebook, Instagram, LinkedIn and
  YouTube. We promise you will be intrigued!

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• If you would like additional information, please
  do not hesitate to contact our sales staff by
  emailing info_at_pureav.ca or calling
  1-800-929-7089. You can expect a response in 24
  hours or less. But while you are waiting, slide
  over to Pure AV social handles to see some of our
  previous work  Facebook, Instagram, LinkedIn and 
  Youtube.
• We look for forward to helping you with any
  virtual or hybrid event needs in the near future!

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Contact US

• Email - info_at_pureav.ca
• Mobile - 1-800-929-7089
• https//www.pureav.ca/