DOCUMENTS

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DOCUMENTS

• THE GOOD, BAD AND THE UGLY

Richard L. Scheff, Esquire Montgomery, McCracken,
Walker Rhoads 123 S. Broad Street Philadelphia,
PA 19109
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WHY ARE BAD DOCUMENTS CREATED?

• Unintended Meaning
• Author Covering Himself
• Advise Superiors
• Bottom Line Im Not Responsible
• Evidence of Guilt
• Looks Bad But Really is Not
• Idle Chatter Unrelated to Conduct Under
  Investigation
• Evidence of Intent

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PRIMARY OFFENDERS

• Handwritten Notes
• Internal Memos
• Marginalia
• E-Mail

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HANDWRITTEN NOTES

• Traditional
• Saved in Folder
• Not to Others
• Frequently Discarded

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INTERNAL MEMOS

• Intended to be Sent
• Not External Casual
• Commonly Used By Author to Cover Himself

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MARGINALIA

• Notes in the Margins
• Stream of Consciousness
• Drafts Saved

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E-MAILS

• Dangerous/Casual
• Ultimate Stream of Consciousness
• Replaces Telephone Conversations, Office
  Meetings, and Hall Chatter
• Intended to be Sent
• No Control Once It is Sent
• Passed Around the World
• Never Discarded
• Is it Deleted or is it Saved for Eternity
• Folders/Permanent Files
• Substitute for Correspondence File

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1 AWP
THE RAMBLINGS OF A MID-LEVEL PHARMA EXECUTIVE
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2 BUSINESS AS USUAL IN PHILADELPHIA

• Bribes/Payoffs Masked As Campaign Contributions
• Company Cannot Do it
• Employees/Consultants Reimbursed

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3 3-2-1 LIFT-OFF
THE CASE OF THE EXPLODING ACID TANK
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FACTS

• Refinery Explosion
• Tank 393
• Held Sulfuric Acid
• 90,000 Gallons of Acid
• Mid-July 2001 Explosion
• Killed Two Workers
• Dumped 86,000 Gallons of Sulfuric Acid into River
• Fish Kill

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CRIMINAL INVESTIGATIONS

• DOJ
• EPA
• OSHA
• Fire Marshall
• State Police

COMPANY AND INDIVIDUALS
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WHAT CAUSED THE EXPLOSION?

• Leaks in Tank?
• Failure to Inspect?
• Hot Work in Wrong Place?
• Other?

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REFINERY

• Earned 10 Million Profit
• ANNUALLY?
• QUARTERLY?
• MONTHLY?
• WEEKLY?

DAILY
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BAD DOCUMENTS

• Leaks in Tank
• Failure to Inspect

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MY CLIENT

• Sr. Refinery Executive
• Knew of Leaks In Tank
• Knew Tank Overdue for Inspection
• Scheduled for Spring 2001
• Decided to Postpone/Cancel the Inspection Due to
  Financial Constraints

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What Happened?

• No Individual Prosecuted
• Company Charged with a Misdemeanor
• Paid 10 Million Fine
• Small OSHA Penalty

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Why?

• Explosion Not Linked to Failure to Inspect
• Related to Failed Pump which No One Could Detect
• Created Unsafe Flammable Condition
• Hot Work Ignited Acid/Oxygen Mixture

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Bad Documents

• Can they be Eliminated?
• Can People Be Trained not to Write Them?

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• LETS TAKE A BREAK
• AND ASK ROY