RUBIN DOAS II System

1
RUBIN DOAS II System

• Content of Presentation
• Introduction to Rubin Rt.
• Preview of DOAS-II
• Modules of DOAS-II
• Introduction to DOAS-II

2
Rubin Plc. Company Profile

• Rubin Plc. Ownership and Company Profile
  
• Legal Predecessor Rubin Ltd. 1991-2002.
• Rubin Plc. founded in February 6th, 2002.
• Owners Equity 300 000 EUR 70 Mil HUF
• Owners 4 Hungarian private persons, who also
  work in a company

3
Rubin Plc. Company Profile

• Rubin Plc. Successful Operation, Dynamic
  Growth Rate
• Continuously profitable operation
• Dynamic turnover and profit growth rate (profit
  has doubled each year over the last 4 years)
• Own site
• No external funding

4
Rubin Plc. Company Profile

• Rubin Plc. Experience, Knowledge and
  Applied Technology
• 42 employees
• Low staff turnover, personal incentive system
• Continuous training and technological development
• We provide our partners with systems that consist
  of only such elements that are completely known
  and well tested

5
Rubin Plc. Company Profile

• Rubin Plc. Our Partners, References
• Westel (T-Mobile market leading mobile service
  provider in Hungary)
• Pre-paid telecommunications invoicing system
• Solutions to multi-telecommunications system
  management
• Matáv (Deutsche Telekom market leading line
  service provider in Hungary)

6
Rubin Plc. Company Profile

• Rubin Plc. Partners, References for DMS
• Ford Motor Hungary
• Ford of Europe
• Ford Czech Republic
• Iveco Szalay Autóház
• Suzuki - Hungarocar 2000 Rt.
• Independent dealer - Autópark Budaörs Kft.

7
RUBIN DOAS II System

• Content of Presentation
• Introduction to Rubin Rt.
• Preview of DOAS-II
• Modules of DOAS-II
• Introduction to DOAS-II

8
DOAS II System

• How was DOAS-II system created
• The first step - DOAS-I
• 1991. Start of program development
• Users Ford Dealers in Hungary
• DOS-based system
• Future development objectives in DOAS-II
• Windows client user interface
• Oracle database management system
• New, user friendly features

9
DOAS II System

• How was DOAS-II system created
• DOAS-II
• Based on the experiences of the prior version,
  DOAS-II was moved to Windows environment, and it
  utilises an Oracle database management system
• Successfully completed pilot project within Ford
  Dealer Network in Hungary
• Roll-out in Hungary is under way
• 2002.- Won the Czech DMS tender
• 2003.- Started pilot project in the Czech
  Republic
• 2003.- Objective Regional expansion in Eastern
  Europe

10
DOAS II System

• Technical features of DOAS-II
• Software architecture
• A 3-layer architecture
• Client Win 95, 98, NT, 2000, XP
• Database server Intel-based Linux operating
  system, Oracle database management system
• Application server Intel-based Linux operating
  system

11
DOAS II System

• Technical features of DOAS-II
• Advantages of Software architecture
• No operating system cost on server side
• Lower financial resource needs
• Easy and cost-effective remote control management

12
DOAS II System

• Main features of DOAS-II
• Functional advantages
• Multi-Concurrent languages language can be
  changed anytime without restarting client
• Multi-site management
• Multi-brand management
• Multi-currency management
• Standard Windows-based user interface
• Low training cost
• User friendliness Both mouse and hot-key
  application

13
DOAS II System

• Main features of DOAS-II
• Functional advantages
• Can be customized to fit individual needs, with a
  wide range of selectable parameters
• Connection to external systems Export-Import
  feature
• Supports basic business processes in order to
  speed up everyday work

14
DOAS II System

• Main features of DOAS-II
• System administration advantages
• No client installation
• Automatic client version updates from server
• Comprehensive log file recording, and
  authorization management
• 100 percent remote control manageable server,
  data backup, version updating, parameters setup
  etc. comprehensive support and maintenance
  services

15
DOAS II System

• Supplemental Services to DOAS-II
• Not only a software application but a complete
  business package, i.e. hardware, software,
  network, and supplemental services

16
DOAS II System

• Supplemental Services to DOAS-II
• Remote control management
• System administration support
• Support hotline
• Release of new versions, software service pack
• Modifications, patches
• New features
• The system can be either purchased or rented
  depending on the need complete business package
  outsourcing possible

17
DOAS II System

• DOAS-II system structure

í
18
RUBIN DOAS II System

• Content of Presentation
• Introduction to Rubin Rt.
• Preview of DOAS-II
• Modules of DOAS-II
• Introduction to DOAS-II

19
DOAS II System

• Service Module

20
DOAS II Service module

• Service Module Repair work management and
  support
• Advance Booking
• Creating repair order
• Preparation of repair work
• Repairing
• Invoicing
• Reports, listings

21
DOAS II Service module

• Service Module
• Booking
• Creating repair order
• Preparation of repair work
• Repairing
• Invoicing
• Reports, listings

• Recording of advance bookings
• Quotation over the phone based on menu price
• Service advisor making an appointment

22
DOAS II Service module

• Service Module
• Booking
• Creating repairorder
• Preparation of repair work
• Repairing
• Invoicing
• Reports, listings

• Customer care management, customer specific
  process
• Use of FCJ menu items
• Entry of parts requirements and work
  standards
• Quotation, order placement
• Ordering of parts , deposit management

23
DOAS II Service module

• Service Module
• Booking
• Creating repair order
• Preparation of repair work
• Repairing
• Invoicing
• Reports, listings

• Delegating jobs to technicians
• Selection of work standards, brand dependent
  FCJ menus, from central company systems
• Release of parts to repair order, issue of
  parts to technician

24
DOAS II Service module

• Service Module
• Booking
• Creating repair order
• Preparation of repair work
• Repairing
• Invoicing
• Reports, listings

• Performance of repair job
• Recording of productive time

25
DOAS II Service module

• Service Module
• Booking
• Creating repair order
• Preparation of repair work
• Repairing
• Invoicing
• Reports, listings

• Service/Repair
• Insurance
• Warranty
• Policy
• Internal voucher
• Within a repair order several different
  repair jobs can be performed

26
DOAS II Service module

• Service Module
• Booking
• Creating repair order
• Preparation of repair work
• Repairing
• Invoicing
• Reports, listings

• Workshop Efficiency - productive, -
  attending, - sold hours
• Workshop turnover
• Advance Bookings, employees schedule

27
DOAS II Service Module

• Service Module Live Presentation 1.

28
DOAS II Service Module

• Service Module Live Presentation 2.
• Creating new repair order Customer Management

Creating new repair order
29
DOAS II Service Module

• Service Module live presentation 3.
• Creating new repair order Customer Management
• Advance booking, price quotation on the phone,
  service advisor schedule
• Customized customer work management (payment of
  deposit, credit, former repairs)
• Repair order prefixes

30
DOAS II Service Module

• Service Module live presentation 4.
• Selecting job item on new repair order

31
DOAS II Service Module

• Service Module live presentation 5.
• Selecting job item on new repair order
• Use of FCJ menus
• Entry of specific job items

32
DOAS II Service Module

• Service Module live presentation 6.
• New repair order, selecting parts

SelectingParts
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DOAS II Service Module

• Service Module live presentation 7.
• New repair order, selecting parts
• Connection with the Parts Module
• Query of stock data
• Ordering parts from suppliers

34
DOAS II Service Module

• Service Module live presentation 8.
• Quotation, order, deposit management

Order, deposit management
35
DOAS II Service Module

• Service Module - live presentation 9.
• Quotation, order, deposit management
• Conditions of deposit payment
• Customer features taken into account
• Immediate repair or advance booking in case of
  parts order

36
DOAS II Service Module

• Service Module - live presentation 10.
• Delegating job to technicians

Delegating job to worker
37
DOAS II Service Module

• Service Module - live presentation 11.
• Delegating job to technicians
• Technicians job reports
• Job categories

38
DOAS II Service Module

• Service Module - live presentation 12.
• Parts delivery to repair order

Release of parts
39
DOAS II Service Module

• Service Module - live presentation 13.
• Release of parts on repair order
• Connection with the stock parts module

40
DOAS II Service Module

• Service Module - live presentation 14.
• Invoicing, handover

Order, deposit management
41
DOAS II Service Module

• Service Module- live presentation 14.
• Invoicing, handover
• Types of invoicing regular, insurance, warranty,
  policy, internal
• Customizable price calculation to individual
  invoicing types
• Changes of customer accounts, connection with the
  finance module
• Internal registration of completed job

42
DOAS II System

• Vehicle Module

43
DOAS II Vehicle module

• Vehicle Module

44
DOAS II Vehicle module

• Vehicle Module
• Product information
• Product specification creation and update
• Price specification creation and update
• Derivative, bodystyle, engine, transmission,
  color, trim, options
• Data import and/or manual entry

45
DOAS II Vehicle Module

• Vehicle Module
• Stock Management
• Entry and query of orders
• Stock maintenance
• Information on aging
• Sales of aged stock

46
DOAS II Vehicle Module

• Vehicle Module
• Customer management
• Common Customer Database
• All terms of payment supported
• Fleet customer, customer history analysis
• Surveys, lists, information suitable for special
  marketing offers

47
DOAS II Vehicle module

• Vehicle Module
• Connection with other modules
• Account management, deposit and final invoice
  transactions in the finance module
• Preparing vehicles, first inspection, road safety
  test, registration in the workshop module

48
DOAS II System

• Vehicle Module live presentation

49
DOAS II Vehicle module

• Vehicle Module live presentation 1.
• Up-dating type range
• Types available for ordering, browsing interface
• Type range maintenance, standard and optional
  equipment

50
DOAS II Vehicle module

• Vehicle Module live presentation 2.
• Vehicle Order
• Query of vehicles available for ordering
• Selection of extras, color and trim
• Order
• Query of ordered vehicles
• Status of order of vehicles
• Receiving vehicles

51
DOAS II Vehicle module

• Vehicle Module live presentation 3.
• Sales of vehicles
• Vehicle browsing interface, parameters setup,
  query of detailed information
• Query of aging features
• Matching customer with vehicles common customer
  data
• Selecting terms of payment
• Signing pro-forma contract, preparing pro-forma
  invoice

52
DOAS II Vehicle module

• Vehicle Module live presentation 4.
• Vehicle sale
• Vehicle preparing (road safety test, first
  registration, first inspection, installing
  accessories)
• Signing final contract, preparing final invoice

53
DOAS II Vehicle module

• Vehicle Module live presentation 5.
• Vehicle sale - evaluation
• Query of financial information related to a given
  transaction
• Making surveys, reports
• Stock management data

54
DOAS II System

• Finance Module

55
DOAS II Finance Module

• Finance Module

56
DOAS II Finance Module

• Finance Module
• Account management
• Custom-made credit management based on common
  customer data
• Complete integration with the other modules
• Query of accounts
• Customer account post-ups
• Customer account crosschecking, demand note, late
  interest management

57
DOAS II Finance Module

• Finance Module
• Cashier
• Uniform Multi-cashier Management
• Interface created for fast and trouble free work
• Surveys, reports

58
DOAS II Finance Module

• Finance Module
• Entry of Bank data
• Multi-bank account management
• Interface created for fast and trouble free work
• Surveys, reports

59
DOAS II Finance Module

• Finance Module - live presentation 1.
• Creating account debits
• By financing vehicle sales
• Invoicing repair work (warranty transaction,
  customer, manufacturer and also the dealer are to
  share the costs)

60
DOAS II Finance Module

• Finance Module live presentation 2.
• Creating account credits
• Payment through the cashier
• Bank transfer
• Customer account changes

61
DOAS II Finance Module

• Finance Module live presentation 3.
• Creating customer account post-ups
• Creating post-ups
• Graphic representation of post-ups
• Post-up report

62
DOAS II Parts Module

• Parts Module

63
DOAS II Parts Module

• Parts Module

• Generating order proposal
• Multi-supplier management
• Shipment Note, shipping billing data, managing
  consignment items

• Reports, Queries
• Multi-site and
• General, stock, turnover and price data
  management
• Replacement history and Substitute Parts
• Minimum stock level checking, generating order
  proposal

• Counter Sales
• Stock Movement for Repair Order
• Quotation, customer order, deposit, parts sale

64
DOAS II Parts Module

• Parts Module
• Purchases
• Order proposal repair and parts orders, minimum
  stock level monitoring and manual order entry
• Multi-supplier management
• Inter-site moves, takeover to store, consignment
  items

65
DOAS II Parts Module

• Parts Module
• Purchases
• Vouchers according to supplier, invoice and
  billing shipping data
• Supporting fast work
• Definition of purchase price till the arrival of
  invoice

66
DOAS II Parts Module

• Parts module
• Parts Management
• Adjusting the minimum and maximum level of items
• Management of item groups, item number history,
  substitute items management, consolidation of
  items
• Browsing interface, browsing according to any
  features of the items

67
DOAS II Parts Module

• Parts module
• Parts management
• Query of turnover data (repair, counter)
• Query of stock data (own, booked to order,
  consignment, filtering by site)
• Locator management

68
DOAS II Parts Module

• Parts module
• Parts sales
• Sales over the counter (query of stock,
  quotation, order, deposit management, sales, lost
  transaction)
• Repair sales (quotation, order, deposit
  management, delivery to repair order)

69
DOAS II Parts Module

• Parts Module live presentation

70
DOAS II Parts Module

• Parts module live presentation 1.
• Generating order proposal
• Query of customer orders
• Query of minimum stock level
• Query of outstanding order statuses
• Receipt of consignments, management of inter-site
  takeovers

71
DOAS II Parts Module

• Parts module live presentation 2.
• Receipts
• Receipts according to open order, billing data,
  manual entry
• Query of former receipts
• Receipts effect on stock
• Parts storeprice

72
DOAS II Parts Module

• Stock parts module live presentation 3.
• Parts management
• Query of sold items (workshop, counter)
• Query of stock data (own, booked to order,
  consignment, filtering by site)
• Query of Parts and Items , modification of item
  details
• Query of stock management details
• Definition and modification of prices
• Reports, surveys

73
DOAS II Parts Module

• Stock parts module live presentation 4.
• Sales over the counter
• Interface for browsing items and for creating
  queries
• Quotation, order, item turnover, registration of
  lost transactions
• Management of vouchers suspended
• Sales of items ordered earlier, automatic warning

74
DOAS II Parts Module

• Stock parts module live presentation 5.
• Repair sales, distribution on repair order
• Interface for browsing and querying repair order
• Release on repair order, withdrawal, making
  vouchers for a release
• Overview of items to be released
• Query of suppliers orders related to a given
  repair order