Merging Electronic and Digital Resources with Traditional Library Collections

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Merging Electronic and Digital Resources with
Traditional Library Collections

• Cataloging, Metadata, and Next Generation Library
  Systems
• Karen Calhoun
• Cornell University Library
• September 2003

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Why Change?

• Too many resources, too little time
• Can I get this article?
• Intermediate solutions

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Too many resources, too little time

• ?

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Can I Get This Article?
Search library catalog (print holdings) Journal
is not held!
What should I search? ScienceDirect? EBSCO
Host? ProQuest?
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Intermediate Solutions

• Lists of indexes and full text resources on
  static Web pages
• Browsable lists (alphabetic or by subject or
  both)
• Searchable lists
• Users and the brown cow syndrome

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Reader Expectations Are Changing

• Internet use
• How and where people seek information
• Growth of online information

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Explosion in Internet Use
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How and Where Students Seek Information

• Internet use being fed by cell phone text-based
  messaging and online games
• Many Internet cafes

• PC ownership becoming commonplace
• Preference for obtaining information online
  growing stronger

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Growth of Online Information and Other Trends

• Faculty and students do more work and study away
  from campus
• Loyal to the library, but library is only one
  element in complex information structure
• Print still important, but almost half of
  undergraduates say they rely exclusively or
  almost exclusively on electronic materials
• Seamless linking from one information object to
  another is expected

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Benefits to the Library

• Make the most of investments in traditional,
  electronic, and digital collections
• Relieve crowding in library buildings support
  remote use
• Provide better service

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Benefits to the Library, 2

• Bring treasured collections to the public while
  keeping them safe
• Advance knowledge and scholarship

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The Role of Cataloging and Metadata
Next generation library systems
Digital and e-resources
The Internet
Local library systems
Online cooperative cataloging
Ohio College Library Center (OCLC)
MARC Record
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AACR2 and MARC Support

• Standards-based record exchange
• Interlibrary loan
• Document delivery
• Reference work
• Web-based catalogs
• Traditional, digital and e-collections

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21st Century Cataloging

• Libraries need to combine robust shared
  cataloging systems with new forms of metadata and
  with tying multiple forms of metadata into a
  single system.

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Evolution Metadata B.W. and A.W. (Before and
After the Web)

• B.W.
• For finding and managing library materials
  (mostly print)
• Catalog records (AACR and MARC)
• Shared cooperative cataloging systems
• Usually handcrafted, one at a time
• Highly structured and content-rich
• Expensive

• A.W.
• For finding and managing many types of materials,
  for many user communities
• Many types of records
• Many metadata repositories (most not shared or
  sharable)
• Sometimes handcrafted, sometimes machine-made,
  sometimes both
• Varied structure and content
• Can be less or more expensive than library
  cataloging

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A Functional Definition of Metadata

• Helps you find and/or manage information
• Serves particular purposes
• Can be created by people or by machines
• Can be used by people or by machines
• Often has structure and/or content rules

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ICPSR
MPEG
VRA, CIMI
FGDC
MARC, Dublin Core, TEI
EAD
Describes or identifies info resources
Facilitates managing, using info resources
Facilitates navigation, retrieval, display
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Metadata
Find!
Reuse
Share
Map
Keep
Link
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A Unifying System Model
Unified Web Interface (Google-like)
Authentication layer
ENCompass Integrator
Other Libraries Catalogs
Local Library Catalog
Digital Collections
Licensed Databases
Other (e.g.,DSpace)
Many diverse, separate interfaces
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Demo of Cornells Implementation of ENCompass

• Find Databases
• A local repository of metadata about indexes and
  other e-resources (replaces existing
  functionality)
• Find e-Journals
• A local repository of metadata about e-journals
  (title list) (replaces existing functionality)
• Find Articles
• A federated search and reference linking system
  for e-resources (new)
• http//www.library.cornell.edu/cts/encompass/
  (project page)
• http//find.library.cornell.edu/ (system)