HEICS Operations

1
HEICS Operations

• Principles of HEICS
• HEICS Structure
• Organizational Charts
• Job Action Sheets
• Supporting Forms

2
Principles of HEICS

• Responsibility-oriented chain of command
• This is an organizational structure that provides
  for the addressing of many facets of an
  emergency. It provides a manageable scope of
  supervision for all functions/positions.
• Wide acceptance through commonality of mission
  and language
• Through the use of a broadly accepted
  organizational chart and generic position titles,
  the ICS system has found expanding acceptance in
  both public and private based management circles.

3
Principles of HEICS

• Prioritization of duties with the use of Job
  Action Sheets
• The Job Action Sheets are position job
  descriptions that have a prioritized list of
  emergency response tasks. The Job Action Sheets
  also serve as reminders of the lines of reporting
  and promote the documentation of the incident.
• Applicability to varying types and magnitudes of
  emergency events
• The HEICS is a flexible program that can be
  expanded or scaled back to meet the particular
  needs of a specific crisis.

4
Principles of HEICS

• Thorough documentation of actions taken in
  response to the emergency
• The Job Action Sheets and the associated forms
  promote vigorous documentation of both personnel
  and overall facility response to the crisis. This
  comprehensive documentation may improve recovery
  of financial expenditures, while it decreases
  liabilities.
• Expeditious transfer of resources (mutual aid)
  within a particular system or from one facility
  to another
• The idea of sharing material and human resources
  in time of need is not new to hospitals. Mutual
  aid among medical institutions will be
  facilitated which a common system of management
  and terms.

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Principles of HEICS

• Flexibility in implementation of individual
  sections or branches of the HEICS
• Activation of the HEICS based plan can be
  customized to meet the needs of a particular
  crisis.
• Minimal disruption to existing hospital
  departments by virtue of parallel job
  qualifications/duties
• The HEICS Organizational Chart and Job Action
  Sheets are designed to mitigate a crisis
  affecting the medical facility. However, it is
  readily apparent that there are many individuals
  within the day-to-day management structure whose
  jobs closely match those of the HEICS.

6
HEICS Structure

• Incident Commander
• Section Chiefs
• Unit Leaders
• Officers

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HEICS Organization Chart

• Ideal span of control is 5 workers per supervisor

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HEICS Organization
Operations
Logistics
Command
Finance
Planning
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Functional Responsibilities

• Incident Commander
• Overall responsibility
• In charge of all functions
• Directs, Controls, Orders Resources
• Information Officer -- Media
• Safety Officer
• Liaison Officer -- Next Level ICS

10
Functional Responsibilities

• OPERATIONS mission Carry out the medical
  objective to the best of staff's ability
• Reports to Incident commander
• Direct tactical actions

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Functional Responsibilities

• PLANNINGmission Determine and provide for the
  continuance of each medical objective Planning
  Section personnel prompt and drive all HEICS
  officers to develop long range action plans, as
  well as short range plans.
• Prepare action plan
• Maintain resource and situation status

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Functional Responsibilities

• LOGISTICS mission Provide a hospitable
  environment and materials for the overall medical
  objective
• Facilities
• Services
• Materials
• Communications

13
Functional Responsibilities

• FINANCE/ADMINmission Provide funding for
  present medical objective and stress
  facility-wide documentation to maximize financial
  recovery and reduction of liability
• Track Costs
• Evaluate Fiscal Considerations

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Incident Operations
Small Incident
Large Incident
Command
Command
Single Resource
Single Resource
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HEICS Job Action Sheets

• One for each position
• Focused objectives
• Concise mission statement
• Prioritize activities
• Customized to fit situation

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HEICS Job Action Sheets
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HEICS Job Action Sheets
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Supporting Forms

• Message Forms
• Action Plans
• Activity Logs