Managing Surplus Property

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The Institution Recycling Network

• Managing Surplus Property Fixed Assets for
  Disaster Relief Economic Development
• New York State Recycling Conference
• Greening New York
• Syracuse, NY
• November 16-17, 2006

Mark Berry The Institution Recycling
Network Concord, NH 603-229-1962
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What is the IRN

• A membership recycling organization serving
• Hospitals
• Colleges Universities
• Preparatory Schools
• State Agencies
• Other Institutions

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The IRN Solution

• One-Stop Recycling,80 Commodities
• Traditional Recyclables
• Fibers
• Metals
• Wood
• Plastics
• Complex and Regulated Commodities
• Construction and Demolition Wastes
• Surplus Property (Equipment, Furniture, Etc.)
• Universal Wastes (fluorescents, batteries, Hg)
• Electronics (Computers, TVs, etc.)
• Greenhouses, Football Fields, Nuclear
  Accelerators

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Surplus Property

• What We Can Handle
• Residential (dorm)furnishings/furniture
• Office furnishings, equipment, supplies
• Cabinets, counters, kitchen appliances, sinks,
  commodes
• Fixed assets (doors, windows, etc.)
• Quantities
• Partial truckloads to multiple trailers

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The Institution Recycling Network

• Material Management Challenges
• Storage space ???
• Loading dock ???
• Elevator ???
• Parking ???
• Daily gridlock

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The Institution Recycling Network

• Surplus Property Options
• Internal reuse
• Resale
• Local donation
• Donation for disaster relief and economic
  development

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The Institution Recycling Network

• Surplus Property Past Experience
• On-campus redeployment Limited success
• No one wants hand-me-downs
• Sell what we can Limited success
• Lots of manpower, scheduling, space
• Movers Take it away
• Costly
• No information on where it goes (most to disposal)

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The Institution Recycling Network

• Surplus The IRN Approach
• Inventory, catalogue items in advance
• Retain and manage professional movers
• Schedule and coordinate all trucking
• Provide detailed planning documents prior to
  project
• IRN on-site presence for security, accuracy
• Complete post-project reporting

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The Institution Recycling Network

• IRN Surplus Management Options
• Turnkey IRN manages all aspects of planning and
  management
• IRN provides outlets, oversight, paperwork
  member provides labor
• Storage trailers dropped to be filled at members
  pace
• Member accumulates over time IRN brings in
  container for tail-to-tail transfer
• Regular pickup weekly, bi-weekly, on-call
• Schedule to meet member needs (winter break
  end-of-semester)

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Surplus Property - 2005

• 2005 Surplus Management
• 60 projects 1,500 tons 208 containers
• Most goes to U.S. and international disaster
  relief economic development
• Network with regional municipalities, schools,
  nonprofits
• Working with states to expand regional surplus
  networks

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Surplus Property-2006 Project Summary

• Projects in 11 U.S. States
• 72 Projects (trailer-load or larger)
• 43,323 items sent for disaster/economic relief
  efforts in the U.S. and abroad
• 2,928,823 pounds of diverted waste
• 1,464 tons of surplus material for reuse

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Surplus Property-2006Material Destinations

• Overseas Relief Destinations 16
• Haiti, Romania, Honduras, Russia,
  Nicaragua, Dominican Republic, Nigeria,
  Jamaica, Grenada, Ethiopia, Guatemala, El
  Salvador, Cambodia, Ukraine, Lebanon, Israel

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Surplus Property-2006Material Destinations

• Domestic (U.S.) Relief Destinations - 8
• Laurel, MS Chesapeake, VA
  Baton Rouge, LA Boston, MA Bay
  St. Louis, MS New York City New
  Orleans, LA Binghamton, NY

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Surplus Property-2006

• 2006 Surplus Management (year-to-date)
• 73 projects 1464 tons 213 containers
• Most goes to U.S. and international disaster
  relief economic development
• Dozens of charitable agencies to receive
• Network with regional municipalities, schools,
  several accredited nonprofits
• Working with states to expand regional surplus
  networks

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The Institution Recycling Network

• Management for Donation A Better Option
• Significant cost savings compared to disposal
• Typically 25 40
• A better environmental option
• Tremendous public relations
• Green-campus supporters satisfied
• A major boost in campus recycling numbers

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The Institution Recycling Network
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The Institution Recycling Network

Fixed Asset Program Removal and Donation
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IRNs Fixed Asset Program
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The IRN and the Green Movement

• Green Campus Initiative
• U.S. Green Building Council
• Leadership in Energy and Environmental Design
  (LEED)
• Green Guidelines for Healthcare
• Assoc. for the Advancement of Sustainability in
  Higher Education (AASHE)
• Northeast Campus Sustainability Consortium
• Massachusetts Waste Ban

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IRN-Recycling and LEED

• What is LEED?
• A Green Building Rating System
• Sets performance goals in five categories
• Sustainable Sites
• Water Efficiency
• Energy Atmosphere
• Materials Resources
• Indoor Environmental Quality
• How does IRN support you in LEED?
• IRN helps achieve credits for MR 2.1 2.2
• IRN can also achieve credits for Innovation
• CD Program also earns Air Quality Credits

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IRN-Recycling and LEED

• 50 Recycling 1 Credit
• 75 Recycling 1 Credit
• Innovation Possibilities 1 Credit
• 90 Recycling Rate
• Return materials to the job
• Examples Aggregate or wood returned to the
  jobsite, waste-to-art

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IRN-Recycling and LEED

• Whats Important ?
• Early Planning
• Waste Management Plan
• Excellent Documentation
• Weights, markets, process
• Be Thorough Dont Miss a Waste
• Example Furnishings, Landclearing

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Waste Manager (IRN Role)

• RFP and contract development
• Pre-bid and pre-job planning, on-site
  coordination and troubleshooting
• Job site training and signage
• Dedicated logistics (markets, containers,
  transportation)
• Complete accountability and reporting for all
  materials
• Waste Management Plan and LEED documentation

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The IRN...

• Fixed Assets as C D Waste
• Doors and windows
• Toilets, urinals, sinks, etc.
• Kitchen equipment (ovens, service lines)
• Surplus Property as a C D waste
• Dormitory furniture (beds, dressers, desks)
• Cafeteria furniture equipment
• Office furnishings equipment
• Classroom furnishings equipment

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Program Components

• Consultation, planning with IRN Waste Manager
  and/or Surplus Manager
• On-site project training and management
• Contracted asset removal crews or training of
  existing crews
• Coordination of both the removal and load crews
  for transportation of material
• Post-project reporting for compliance

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Program Benefits

• Donated fixed assets reported as recycling
  tonnage toward project goals
• In LEED, project begins with close to 100
  recycling
• Reduced Disposal Costs
• Compliance with all local disposal
  regulations

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Material Composition

• Fixed Assets
• Kitchen Equipment (built in ranges/hoods, walk-in
  coolers, tray lines, salad bars, etc.)
• Library Equipment (shelving, carrels, etc.)
• HVAC Systems
• Doors, Windows, Casing and Woodwork, Porcelain
  Fixtures
• Athletic Equipment (flooring, turf, lighting,
  sound systems, seating structures, etc.)

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Recoverable Materials Pre-Demolition

• Furniture Furnishings
• Architectural Salvage
• Casework
• Ceiling Tiles
• Partition Systems
• Kitchen

• Lighting (bulbs, ballasts, fixtures)
• Doors and Windows
• Wiring and Cable
• HVAC Equip.t
• Bathroom Fixtures (sinks, toilets, urinals,
  partitions)

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Costs Recycling vs. Disposal
Compared to disposal (bottom bar), recycling
costs much less for all construction and
demolition materials.
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Barriers and Solutions

• Recycling costs too much
• Plain false. Recycling is almost always less
  expensive than disposal, often much less.
• Contractors do not like to be forced to
  recycle, or to have recycling added on after bid
  award.

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Barriers and Solutions

• Recycling delays the job
• Not because of labor. Workers train easily and
  learn quickly.
• Not because of service. Hauling recyclables is
  the same as hauling waste.
• Not because of logistics. Recycling is
  coordinated specifically to the job site, to fit
  in the project schedule.

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Barriers and Solutions

• Theres no room on site to recycle
• Not with the proper scheduling and containers.
  Recycling can be coordinated with construction
  schedule, and properly sized containers can be
  matched to job segments.

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Barriers and Solutions

• Well get poor service
• Old myth. There are more haulers and end
  markets for recyclables than ever before.
  Service is consistent and reliable.

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IRNs CD Recycling Program

• IRN Experience
• 18 active projects 5,000 400,000 sq ft
• 18 Architects, 14 Contractors
• Markets for gt20 CD materials
• Recycling rates 75-99 percent
• Cost savings 15 - 75 compared to disposal

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The Institution Recycling Network

• QUESTIONS ?

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The Institution Recycling Network
Mark Berry Surplus Program Manager 7 South State
Street Concord, NH 603-229-1962 mberry_at_ir-network.
com www.ir-network.com