Office of Personal Property Management Update

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Office of Personal Property Management Update
Roman MarciniakChiefUtilization and Donation
Program DivisionJuly 31, 2007
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Topics

• Organizational Structure
• Functional Structure
• Major Accomplishments
• USA-FEPP Challenge

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Organizational Structure
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Office of Personal Property Management
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Functional Structure
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Centers of Expertise

• Commodities
• Aircraft Pacific Rim Region
• Military Vessels gt50 ft. Mid-Atlantic Region
• Civilian Vessels gt50 ft. Southeast Sunbelt
  Region
• Firearms Greater Southwest Region
• Demil -- ???

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Centers of Expertise

• Functional
• Donation Allocation
• Southeast Sunbelt Region Reg. 1,2,3,4, NCR
• Greater Southwest Region 5,6,7
• Pacific Rim Region Reg. 8,9,10
• Eligibility and Compliance
• Mid-Atlantic Region Reg. 1,2,3,4,5
• Southeast Sunbelt Region 6,7,8,9,10

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Process Change
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FEDERAL DISPOSAL PROCESS for COMPUTERS
SURPLUS
EXCESS
SCREENING
AAMS
SCREENING And FEDERAL TRANSFER 14 DAYS
DONATION NOTIFICATION 5 DAYS
CFL SCREENING And TRANSFER 7 DAYS
SALES
AGENCY SCREENING
DONATION REMOVAL
Internal Agencies/Bureaus Of your Department
Federal Agencies Cost Reimbursable Contractors
Grantees
Public Airports State Agencies for Surplus
Property Nonprofit Educational Public Health
Activities Service Educational Activities
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Major Accomplishments
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GSAXcess CFL

• Global Search
• Priority requests
• Commodity Page for Disasters -- Future

• Reengineered

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Global Search

• Item Name
• Make
• Model
• Description (FY 2008)

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Priority Requests

• Presidentially declared disasters
• Cannibalization

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Commodity Page for Disasters (Future)

• Disaster Link
• Disaster Commodity Categories and Subcategories

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CFL

• Authority
• Reengineering
• Process change
• Reporting controls
• Item Name
• Transfer Control

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Authority -- Stevenson-Wydler Technology
Innovation Act 15 USC 3710

• " (i) Research Equipment. -- The Director of a
  laboratory , or the head of any Federal Agency or
  department, may give research equipment that is
  excess to the needs of the laboratory, agency, or
  department to an educational institution or
  nonprofit organization for the conduct of
  technical and scientific education and research
  activities. Title of ownership shall transfer
  with a gift under this section."
• educational institution not defined
• Colleges and universities may receive research
  equipment

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Authority -- EO 12999

• (c) Each agency shall, to the extent permitted
  by law and where appropriate, identify
  educationally useful Federal equipment that it no
  longer needs and transfer it to a school or
  nonprofit organization
• School defined as public or private education
  institutions encompassing prekindergarten through
  twelfth grade, as well as public school
  districts.
• Excludes colleges and universities

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CFL Process -- Prior to Reengineering

• Schools entered their computer requirements into
  a data base
• Federal agencies searched the data base to match
  their excess computers to the needs of a school
• Data base had a platform other than the one for
  GSAXcess
• CFL was separate from and independent of GSAXcess
  

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CFL Process with Reengineering

• Schools register with an NCES number
• Educational Nonprofits (EN) register with a 501-c
  tax exempt number
• Federal agencies report computers to GSAXcess
  /CFL
• Computers are screened for 7 days in CFL
• Schools and EN acquire computers using a virtual
  shopping cart
• Federal agencies allocate property to schools and
  EN

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CFL Reporting Controls

• Computers and peripherals
• FSC 7010 Laptops and desk top systems
• FSC 7021 CPUs
• FSC 7025 Monitors, printers and other peripherals
• FSC 7035 Servers

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CFL Reporting Controls

• Required Fields 7010
• Laptop or Desktop (dropdown)
• Apple or Windows (dropdown)
• Make e.g., Dell (dropdown)
• Model e.g., Latitude
• Processor e.g., Intel Pentium II
• Hard Disk Status
• Is Equipment for CFL?

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CFL -- Noun Name

• System constructs the noun name from required
  fields
• Computer Laptop Dell Latitude C610 Pentium III
• Computer Desktop System Gateway G6-300
• Computer CPU Compaq Evo 510 Intel Pentium III
• Computer Monitors CRT Flat Panel P815 1900F VG175
  

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CFL Transfer Controls--

• Transfer of CFL property is restricted to
• Activity Address Code of User reporting the
  property
• AAC must be valid and in the User Profile
• NUO with the appropriate Permission Level

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USA-FEPP Challenge
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USA-FEPP Challenge

• Identify scientific equipment that you would like
  to be reported with make and model
• Possibilities
• List the top 10-15 items with the FSC and noun
  name
• List the FSCs and a dollar threshold
• Advantages
• Simplify the search for scientific equipment
• Standardized noun name
• Make and Model can be built in the noun name
• Make and Model will be search fields

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Questions?