Engineering Project Management

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Engineering Project Management
ENG M 530 Lecture No. 1
Project Management Processes K. As and Frame Work

• By
• Sami Fahmy, Ph.D, P. Eng, PMP

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AGENDA

• Introduction
• Project Management Processes
• Project Management Knowledge Areas
• Project Phases or Project Life Cycle
• Project Stakeholders
• Key General Management Skills

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A Project

• It is a sequence of unique, complex and connected
  activities having one goal or purpose
• It must be completed by a specific time, within a
  specific budget and according to certain
  specifications

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Project Characteristics
Specific start and end dates
Goal Oriented
Specific end Goal
Has an end product or service
Unique
Multiple priorities
Complex and numerous deliverable
Many stakeholders
Effective communication
Limited resources
Sequenced events
Deadlines
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Productivity Study of a Typical Day
Study is based on 10 hr. day
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What is Project Management?

• It is the application of
• Knowledge
• Tools
• Techniques and
• Processes
• To the project activities to accomplish the
  project goals and objectives in
• the most efficient way
• while conserving the environment
• without upsetting the company culture

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Project Management Processes
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What is a Process?

• It is a series of actions bringing about a result
• It is done by people

Tools and Techniques
Inputs Info or deliverable
Outputs (Results)
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Project Processes

• Project Management processes
• concerned with describing and organizing the work
  of the project
• Product Oriented processes
• Concerned with specifying and creating the
  product of the project

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Project Management Processes

• 1 Initiation Process Group
• 2 Planning Process Group
• 3 Execution Process Group
• 4 Control Process Group
• 5 Closure Process Group

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Project Management Processes
Initiation process
Planning Process
Controlling Process
Execution Processes
Closing Processes
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Initiation Process Group

• It is the process of
• defining and authorizing
• the start of a new project
• or
• a new phase of a project

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Initiation Processes Group

• Selection of the Project Manager
• Development of the Project Charter
• Development of a preliminary project scope

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Outcome of Initiation Process Group

• Recognition of the projects existence
• Identification of Project Manager
• Identification of stakeholder
• Completion date for the project
• Resources identified

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Initiation Process

• It provides Business Justification
• Initiation processes take place during each phase
  of the project life cycle
• Re-examine the business needs of the project
  during each phase of the project life cycle
• Project manager and sponsor must determine if the
  project is worth continuing
• Gives green light to proceed to next phase

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Planning Process Group

• It includes devising and maintaining a workable
  plan to accomplish the business needs that the
  project was undertaken to accomplish
• Project plans are created to define each
  knowledge area as it related to the project

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Planning

• The most difficult and the most unappreciated
  process in project management
• It includes the most processes
• The main purpose of planning is to facilitate
  execution

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Documents Produced During Planning Processes

• Project Management scope
• WBS
• Quality Management Plan
• HR Plan and an Organization Chart
• Communication Management Plan
• Procurement Management plan
• Project Schedule
• Risk Management Plan
• Cost Estimate Project Budget

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Executing Process Group

• It includes the processes used to complete the
  work defined in the project management plans to
  accomplish the projects requirements.
• Coordinating people and other resources to carry
  out the plan.

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Monitoring Controlling Process Group

• It includes processes that are performed to
  observe project execution so that potential
  problems can be identified in a timely manner and
  corrective action can be taken.
• Ensuring that project objectives are met by
  monitoring and measuring progress and taking
  corrective action when necessary.
• Includes taking preventive action in anticipation
  of possible problems.

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Closing Processes Group

• It includes processes used to formally terminate
  all activities of a project or a project phase,
  hand off the completed product to project sponsor
  or close a cancelled project.

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Summary
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Summary of Processes
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Group Exercises

• As a group Examine the previous slide and
  summarize your findings on one sheet

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Project ManagementKnowledge Areas
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Nine Knowledge Areas

• Integration
• Scope
• Quality
• HR
• Communication
• Procurement
• Time
• Risk
• Cost

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Integration Overview
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1. Project Integration

• It includes the processes and activities needed
  to
• identify, define, combine, unify and coordinate
• various processes and PM activities with PM
  process group.
• The goal is to successfully meet customer and
  stakeholders requirements and managing their
  expectations.

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Project Integration (7 processes)

• Develop project Charter
• Develop preliminary project scope statement
• Develop Project Management plan
• Direct and manage project
• Monitor and control project work
• Integrative change control
• Close project

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Project Scope Management

• Includes processes required to ensure that
  project includes all the work required and ONLY
  the work required to complete the project
  successfully.

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Project Scope Management
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Project Quality Management

• Includes the processes and activities that
  determine quality policies, objectives and
  responsibilities so that the project will satisfy
  the needs for which it was undertaken.

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Project Quality Management
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Project H.R. Management

• Includes the processes that organize and manages
  the project team.
• It includes all the stakeholders, sponsors,
  customers and project team members support staff

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Project H.R. Management
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Project Communication Mgt.

• Includes all the processes required to ensure
  timely and appropriate generation, collection,
  dissemination and storage, retrieval and ultimate
  disposal of the project information.

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Project Communication Mgt.
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Project Procurement Mgt.

• It includes the processes to purchase or acquire
  the product, services, or results needed from
  outside the project team to perform the work.

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Project Procurement Mgt.
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Project Time Management

• It involves the processes required to accomplish
  timely completion of the project

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Project Time Management
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Project Risk Management

• Includes processes concerned with conducting risk
  management planning, identification, analysis,
  and responses and monitoring and control on the
  projects.

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Project Risk Management
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Project Cost Management

• Includes the processes involved in planning,
  estimating, budgeting, and controlling cost, so
  that the project can be completed with the
  approved budget.

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Project Cost Management
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Relationship of Project Manager to other
Management Areas
Generally Accepted Project Management Knowledge
and Practice
General knowledge Practices
Application Area Knowledge Practices
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General Management Knowledges Experiences

• Core Disciplines
• Planning
• Organizing
• Staffing
• Executing
• Controlling

• Supporting Disciplines
• Computer Programming
• Law
• Statistics
• Human Resources

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Application Area Knowledge

• Categories of projects that have specific common
  areas to them, they are defined as
• Technical element (software, construction
  engineering)
• Management element (government contracting/new
  produce development)
• Industry group (chemical or financial,
  construction services)

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Know the difference

• Life Cycle of a Product
• RD
• Market Introduction
• Growth
• Maturity
• Deterioration
• Death

• Life Cycle of a Project
• Conceptual
• Definition
• Production
• Operation
• Divestment

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Characteristics of Project Life Cycle

• It serves to define the beginning or the end of
  the project
• Well defined phases
• Each phase has a unique deliverable
• Phase is concluded by a formal review and
  approval of the output

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Characteristics of Project Life Cycle

• Cost and staffing levels are low at the start,
  higher towards the end
• The probability of successfully completing the
  project is at least at the beginning of the
  project
• The ability of the shareholder to influence the
  final product final cost is at highest at the
  beginning

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Corporate Business Life Cycle
Policy Planning
Disposal
Identify Need
Project Concept
Product Insurance
Realization
Product Life Cycle
Acquisition
Feasibility
Operation
Disposal
Project Life Cycle
Concept Development
Implementation Close-out
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Stakeholders

• Individuals or organizations
• who are
• actively or passively
• involved in the project or whose interests may be
  
• positively or negatively
• affected as a result of project execution

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Project Key Stakeholders

• Project Manager
• Owner, Customer and their Agents
• Performing organization
• Sponsor
• Contractor and sub-contractor
• Government agencies