New Hire Orientation NEO

1
New Hire Orientation(NEO)
UC Santa Barbara
2
NEO Agenda

• Overview of the UC System
• Overview of UC Santa Barbara
• UCSB Points of Pride
• Organizational Structure and Your Role
• UCSB Work / Life Balance
• Staff Tools Resources

UCSB
Points of Pride
3
Overview of the UC System
4
UC Mission

• Teaching
• Research
• Public Service

5
UC Campuses
Ten Campuses
6
UC Medical Centers
Five Medical Centers
7
UC National Laboratories
Affiliation with Three National Laboratories
8
UC Office of the President
One Office of the President (UCOP)
9
UCSB Overview
Welcome to Our Beautiful Campus
10
UCSB Mission Statement
The University of California, Santa Barbara is a
leading research institution that also provides a
comprehensive liberal arts learning experience.
Because teaching and research go hand in hand at
UC Santa Barbara, our students are full
participants in an educational journey of
discovery that stimulates independent thought,
critical reasoning, and creativity. Our academic
community of faculty, students, and staff is
characterized by a culture of interdisciplinary
collaboration that is responsive to the needs of
our multicultural and global society. Our
commitment to public service is manifested
through the creation and distribution of
knowledge that advances the well-being of our
state, nation, and world. All of this takes place
within a living and learning environment like no
other, as we draw inspiration, opportunity, and
advantage from the beauty and resources of UC
Santa Barbara's extraordinary location at the
edge of the Pacific Ocean.
11
UCSB Workforce

• Non-Academic Staff
• Career gt3,524
• Student Workers gt3,977

• Academic Personnel
• Faculty gt1,084
• Other Academic Staff gt3572

12
UCSB Colleges Schools

• Three Colleges
• Letters and Science
• Engineering
• Creative Studies

• Two Professional Schools
• Graduate School of Education
• Bren School of Environmental Science and
  Management

13
Finding Your Way UCSB Campus Overview
UCSB Visitor Center and their Slide Show
UCSB Transportation Parking Map (TSP)
UCSB Campus Design Facilities
14
UCSB Points of Pride
Five Faculty Members Awarded the Nobel Prize
15
Nobel Prize Winner

• Joined UCSB in 1979
• Leading player in the development of the density
  functional theory impacting
• approach to electronic structure of atoms.
• 1998 Nobel Prize in Chemistry
• Awarded the National Medal of Sciences in 1988
  and Niels Bohr Gold Medal in 1998
• Founding Director of the Kavli Institute for
  Theoretical Physics

Walter KohnResearch Professor of Physics
16
Nobel Prize Winner

• 2000 Nobel Prize in Physics
• Hold the Donald W. Whittier Chair in Electrical
  Engineering
• Joined UCSB Faculty in 1976
• Widely known for developing semiconductor
  heterostructures used in high-speed and
  opto-electonics which led to his Nobel Prize
• In 2001, an asteroid was re-named after him in
  recognition of his distringuished career

Herbert KroemerProfessor of Electrical
Computer Engineering and of Materials
17
Nobel Prize Winner

• 2000 Nobel Prize in Chemistry for his shared role
  in the revolutionary discovery that plastics can
  have on the properties of metals and
  semiconductors
• Fellow of the National Academy of Engineering
• Named to a UC Presidential Chair in 2003

Alan J. HeegerProfessor of Physics Materials
18
Nobel Prize Winner

• 2004 Nobel Prize for his shared role in solving
  the last great remaining problem of what has
  since come to be called the Standard Model of
  the quantum mechanical picture of reality.
• Fellow of the American Physical Society, American
  Academy of Arts and Sciences, American
  Association for the Advancement of Science, and
  the National Academy of Sciences

David J. GrossDirector of the Kavli Institute
for Theoretical Physics

19
Nobel Prize Winner

• 2004 Nobel Prize in Economics
• Published 50 Papers and Cited Over 1,500 times
• Visiting Professor at University in Six Countries
• Fellow of Economics Society Since 1992

Finn E. Kydland Professor of Economics
20
Organizational Structure
Your Role within the University of California
21
Our UC Leadership
Henry Yang Chancellor of UC Santa Barbara
Mark G.Yudof President of the University of
California
22
UCSB Divisions
John Wiemann Institutional Advancement Vice
Chancellor
Gene Lucas Academic Affairs Executive Vice
Chancellor
Michael Young Student Affairs Vice Chancellor
Donna Carpenter Administrative Services Vice
Chancellor
Michael Witherell Research Vice Chancellor
23
UCSB Department Organizational Charts

• For more information on departments and staff
  reporting into these divisions, visit the UCSB
  Office of Budget and Planning website

24
UCSB Directory

• For contact information, visit the UCSB Staff
  Faculty Directory website

25
Where Do You Fall in the Organizational
Structure?

• What is my Dept?
• Am I in a union?
• Who is my supervisor?
• What are my essential job duties?
• What can I do to help ensure my career success?

26
Are You in a Union?

• If your job description has one of the
  following in this field, you
• are in a Collective Bargaining Unit (Union)

• CX Clerical Unit (CUE)
• SX Service Unit (AFSCME)
• TX Technical Unit (UPTE)
• RX Research Support Professionals Unit (UPTE)
• K8 Skilled Crafts Unit (501)
• BX Academic Student Employees (UAW)

• PA Police Officers Unit (FUPOA)
• NX Nurses Unit (CAN)
• EX Patient Care Technical Unit (AFSCME)
• HX Health Care Professionals Unit (UPTE)
• IX Non-Senate Instructional Unit (AFT)
• LX Librarian Unit ((AFT)

27
Important Policies

• Non-Discrimination AA/EEO
• http//www.ltsc.ucsb.edu/asep/nondiscrimination.ht
  m

Sexual Harassment http//www.shot9.ucsb.edu/

• Whistleblower Policy
• http//www.vcadmin.ucsb.edu/general20web20page2
  0WB.pdf

28
Important Policies
Smoking Policy http//www.policy.ucsb.edu/vcas/e
hs/SmokingPolicyApprDec03.pdf
Drug Free Workplace http//www.sa.ucsb.edu/Polici
es/substanceabuse/ucsystemwide.asp
29
HR Policies

• Probationary Period
• 6 months, generally
• Performance Evaluations
• Annually
• Merit Pay Increases
• Varies, based on program
• Overtime
• Exempt vs. Non-Exempt
• Visit the HR Policy FAQ Website for Additional
  Information Regarding Staff Policy.

30
Your Personal Information Can Be Accessed on
At Your Service

• Do you remember all the new hire paperwork you
  completed on your first day?
• This information, and much more can be
  accessed on your personal account on the At Your
  Service website
• Keep track of your UC Retirement Plan
• View your health insurance enrollments
• Find information about your health insurance
• Update your address personal email
• View your paycheck
• Change your tax withholding
• View your W-2
• Print employment verification
• Name or change your beneficiary

31
Setting Up Your Personal Account

• To Create Your Password Login on At Your
  Service
• Go to atyourservice.ucop.edu
• Choose the Sign in to My Accounts button and
  select New User.
• Enter your Social Security number and your
  temporary password. Then select Sign In.
• Follow instructions to create your permanent
  password (6-12 alpha-numeric characters). Then
  agree to the Password Authorization.
• Create a security word.
• Enter personal email address and answer 6 of the
  Challenge Questions. Responses to Challenge
  Questions will allow you to access your personal
  information if you forget your password.

32
Your UC Benefits
Help with Balancing Work, Home, Life, Health,
Future Planning
33
Your UC Benefits
Health and Welfare Video
Retirement Video

• IMPORTANT DATES
• Your benefits enrollment period, otherwise known
  as Period of Initial Eligibility
• ( PIE) ends 31 days from your date of hire.
• Instructor Led UC Benefits Overviews are
  scheduled the 1st and 3rd Tuesday of
• every month. Visit the New Employee
  Orientation website for current schedule.
• Open Enrollment is scheduled in November.

34
Leave Benefits
SICK TIME Accrued each month If working 40 hour
weeks it comes out to be 8 hrs./month
HOLIDAYS New Year's Day Third Monday in January
Third Monday in February Last Monday in May
Independence Day Labor Day Veteran's Day
Thanksgiving Day Friday following Thanksgiving
December 24 (or announced equivalent) December
25 December 31 (or announced equivalent) One
administrative holiday to be designated by the
Chancellor
VACATION TIME Accrued each month If working 40
hour weeks it comes out to be 10 hrs./month
For more information, visit UCSB Leave Policies
35
Total Compensation
You will get paid once a month. Pay day falls on
the 1st of the month.
There are tools online to help you calculate your
total compensation.
36
Additional BenefitsAvailable on Campus
37
Staff Tools Resources
38
Office of the OMBUDS

• Offers confidential, impartial, and informal
  conflict management resource for the entire UCSB
  campus.
• Serves faculty, staff, students, and anyone with
  a UCSB-related concern.

What does the Office do? Objectively
listens to and discusses concerns Helps
evaluate options and offers an impartial
perspective Facilitates communication as a
neutral third-party Coaches/teaches conflict
management skills
www.ombuds.ucsb.edu
Talking with the Office does NOT constitute
formal notice to the University about the
existence of a problem (you are speaking
off-the-record)
39
Human Resources Department

HR can help with Guidance, Assistance, Problem
Solving in the following areas Academic Staff
Assistance Program (ASAP) Benefits Compensation Di
sability Benefit Counseling HR Information
Systems Employee Labor Relations Training
Development Employment Wellness Work /Life
Located on the 3rd floor of the Student Affairs
Administrative Services Building (SAASB. Open
Mon-Friday 800-1200 100-400
40
Training Educational Opportunities

• UCSB Reduced Fee Enrollment a 2/3 Savings

College of Letters Science, School of
Engineering, Creative Studies, Bren School of
Environmental Studies, and Gevirtz School of
Education
Early Bird Specials and Discounted Rates for UCSB
Staff and Faculty
UCSB Extension
HR Training Development
Offering Opportunities for Professional
Personal Growth and Effectiveness through our
Supervisor Certification Program, Leadership
Courses, Career Management Courses, and
Management Skills Assessment (MSAP)
41
Training Educational Opportunities
Free workshops on Dependent Care, Elder Care, and
Overall Health/Wellness for Staff and Faculty.
Also offers training on Alternative Work
Schedules.

• Wellness Workshops

Free presentations on your medical benefits.
Offered through Benefits. These are typically
scheduled before and during open enrollment in
Fall.
Benefits Workshops
Free presentations on your UC Retirement plans
and services offered through Fidelity. These are
typically scheduled once a month.
Retirement Workshops
42
Training Educational Opportunities
Free lunchtime presentations on various topics.
Offered through ASAP. These are typically
scheduled on Wednesdays and are offered 3 times
per quarter.
Learn _at_ Lunch
Offers a broad curriculum of hands-on courses
covering a variety of general topics and many
popular software packages. These courses have
been designed for UCSB's Staff and Faculty
members in mind.
Instructional Computing
43
Training Educational Opportunities
California Assembly Bill 1825, approved in 2004,
mandates that beginning January 2005, all
supervisors are required to complete a two-hour
sexual harassment prevention training every two
years.
As a UCSB worker you have a number of
safety-related rights, responsibilities and
resources that, by law, you need to be made aware
of. Please set aside 15-20 minutes to visit the
EHS Website and complete a training module that
will convey this information.
44
Training Educational Opportunities
Academic Personnel Certificate Training

• Payroll/Personnel System (PPS) Training

Financial Management Certificate Program
Contracts and Grants Certificate
Accounting Services and Controls Training
College of Letters and Science Leadership
Development Program
45
Campus Services
CSO Escort Service Parking Services Motorist
Assistance Environmental Health Safety

• Police, Fire, Ambulance
• Call 9-911

Offers staff and faculty with alternative
transportation solutions, including Bicycle
Commuter Faculty/Staff Bus Commuter Clean Air
Express Carpools Vanpool
Transportation Alternative Program
Parking Permit Information
46
Campus Amenities

• Recreation

Athletics Ticket Office
Childrens Center
Tickets to UCSB Gaucho soccer, basketball,
volleyball games, and more
Recreation Center Membership, Passport Services,
Leisure Review, Personal Training, Fit Squad,
Youth Programs and Summer Camps
Campus daycare facility
47
Campus Amenities
University Center (UCen)
Access Cards for Staff and Faculty
UCSB Libraries
Bookstore Post Office Food Court ATM Cashier's
Office Florist Photocopy Service
Library and 8th Floor Panoramic View of Campus
To use at the Recreation Center, Library, as a
debit card on campus, and much more
48
Campus Amenities
49
Reminder

• Thank you again for taking the time to learn more
  about UCSB and the UC System. As a friendly
  reminder, please remember to mark you calendar
  for the New Hire Benefits Overview Session.
• This instructor led overview is offered
• On the 1st and 3rd Tuesday of each month from
  900 am - 1200 pm in the Human Resources
  Learning Center (SAASB 3101DD)
• See the New Hire Orientation website additional
  details
• No Reservation Required
• For more information call ext. 3482

UCSB
Points of Pride