Changes to Existing NARs

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Changes to Existing NARs
DAY 5 (Yes, were almost done!)
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Background

• New NARs must follow current practices for the
  1XX heading and references (008/10 Descriptive
  Rules, c AACR2)
• Remember requirements for using and changing
  AACR2-compatible headings (008/10 Descriptive
  Rules d) (LCRI 22.1, 24.1

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Using Existing NARs with No Changes

• If the 1XX heading is AACR2, and no other changes
  are needed, use the 1XX on a bibliographic record
  and make no changes to the NAR
• If the NAR needs changes, make changes and adjust
  fixed field values (008) as necessary

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Typical Changes to NARs

• 1XX changes
• Conflict with another heading or reference on
  another NAR that cant be resolved any other way
• Existing heading incorrect (based on pre-AACR2 or
  improper application of the rules typos tagging
  and coding errors)
• Name change (consider using w nne)
• Addition of death date to personal name with open
  date
• Author prefers a different form

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Typical Changes to NARs

• Tags other than 1XX
• To add variant form of name (4XX) or see also ref
  (5XX), justified in 67X
• To add new information in 670 field
• To change 4XX to resolve conflict
• To consolidate information when duplicates have
  been identified

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Typical Changes to NARs

• Tags other than 1XX
• To add 053 for literary authors
• To add 043 or 781 for geographic places
• To add 667 notes
• Not same as
• Do not confuse with
• Formerly on undifferentiated name record
• SUBJECT USAGE

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Typical Changes to NARs

• Tags other than 1XX
• To adjust 008/32 Undifferentiated name status
  (AACR2 22.20)
• To change from a to b
• To change from b to a

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Typical Changes to NARs

• To change 008/33 Level of Establishment
• From c Provisional to a Full (cataloger now
  has appropriate language for heading)
• From d Preliminary to a Full (cataloger is
  working from an item in hand)

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Authority Changes Adding a Variant Name
Before
After
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Mandatory NAR Change

• LCRI 26 Reference Evaluation
• If 008/29, Ref status b, the references have
  not yet been evaluated
• If making any change to one of these NARs, the
  references must be evaluated
• Reevaluate and adjust the references to conform
  to AACR2 and LCRI practices

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First 410 not valid AACR2 reference
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Evaluate the Entire NAR

• If changing the NAR, upgrade all parts of the NAR
  to AACR2 and current practices
• LCRI 26 and LCRI 26.3B-C guide the evaluation of
  references
• References from pre-AACR2 headings are not
  necessary but can be left if found

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Checklist for Evaluating Headings/References

• Reformulate references to AACR2 form
• Adjust 008/29 Reference Evaluation from b to
• a tracings (i.e., references) are consistent
  with the heading
• or
• n no references

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Checklist for Evaluating Headings/References

• Search headings and references for conflicts and
  resolve them
• On corporate names, make certain that qualifiers
  are established as needed

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Checklist for Evaluating Headings/References

• On corporate names, check hierarchies and
  parent/subordinate parts establish NARs as needed

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Checklist for Evaluating Headings/References

• Justify references with 670/675 citations

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Duplicate Headings General Rules

• Only one NAR for each entity
• EXCEPTIONS
• earlier/later corporate and geographic name
  combinations
• pseudonymous personal names

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Duplicate Headings Deciding Which NAR to Keep

• If NARs have different 1XX, keep the better and
  properly formulated 1XX
• If NARs have same 1XX, keep the NAR with more
  complete references and 670s

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Dont Agonize!

• The file is dynamic any cataloger with more
  information may improve the NAR in the future
• Be confident! Youre the expert, with the item in
  hand

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Consolidating Data

• NAR to be deleted may have valuable data that is
  not present on the record to be kept (670 b may
  have persons birth date, location of corporate
  body, etc.)
• Transfer valuable data to NAR that will be kept
• Transferred data should add new or important
  information to the NAR

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Search for Related NARs

• Remember that any NAR with a 1XX change may be
  related to other NARs
• Change all affected NARs and submit for review or
  replace in the database
• name-title uniform titles
• parent-subordinate body NARs
• personal name series

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Guidelines for ReportingDuplicates and BFM

• Reports from OCLC make some duplicate and BFM
  reports unnecessary
• NACO institutions may continue to report all
  duplicates and BFM if that simplifies the task
• Key document with guidelines
• http//www.loc.gov/catdir/pcc/naco/bfmguide.html

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GuidelinesNon-Reportable Duplicates

• If the 1XX is the same on duplicate NARs for the
  same entity, no bibliographic records are
  affected
• NACO catalogers transfer data as needed, but need
  not report
• OCLC error reports prompt LC liaison to delete
  the duplicate NAR

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Guidelines Reportable Duplicates

• If duplicate NARs have different 1XX forms for
  the same entity, BFM may be necessary
• NACO catalogers fix NARs, report the duplicate
  and the BFM to their LC liaison as needed
• LC liaison deletes duplicates and does BFM only
  if NACO catalogers report

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Your Duplicate/BFM Message

• Identify which NAR to keep and which to delete
  and email that information to your LC liaison
• Include both the LCCNs and the 1XX of the NARs
• Include the LCCNs for the bibliographic records
  as well

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Who Handles Duplicate/BFM Reports?

• Duplicate NAR deletion and BFM of bibliographic
  records must be done at LC for proper
  redistribution of the records
• Your LC liaison will handle the file maintenance
  personally, forwarding within LC as appropriate

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Who Handles Duplicate/BFM Reports?

• If your NACO reviewer is an LC cataloger,
  duplicates and BFM can be handled directly by the
  reviewer
• If your NACO reviewer is at another institution,
  you must report duplicates and BFM to your LC
  Liaison

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Thank you!

• Cooperation by all partners improves the
  authority and bibliographic databases!