UJTL Task Development Tool UTDT

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UJTL Task Development Tool (UTDT) Version
1.4 WJTSC 08-1 Mr. Frank Yahner Joint
Staff/J-7
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UJTL Task Development Tool
Handles the authoring, submission, distribution,
staffing for Action Office and Planner comment
and vote, comment adjudication and final approval
functions of UJTL task change requests.
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UJTL Task Development Tool
Key Features

• Distributed application
• Central server repository
• Hosted within the Joint Staff OCIO domain
• Client application viewable with Adobe Flash
  plug-in version 9
• Resides on the SIPRNET

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Program Status - Schedule

• UTDT Version 1.3 deployed on SIPRNET
• Performance issues addressed
• Flash Security change issues addressed

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Program Status - Schedule

• Version 1.4 Schedule
• Development Complete 1 April 2008
• Internal User Testing 1-15 April 2008
• OCIO JISL Testing 16-30 April 2008
• Go live 1 May 2008

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Program Status - Schedule

• Version 1.4 major capabilities include
• Revised workflow reflects business rules in CJCSI
  3500.02
• New voting module for Action Officer/Planner
  comments and formal vote
• Expanded SIPRNET e-mail notification of pending
  actions
• Reports in MSWord

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Basic Functions

• Manage Users/My Profile
• Search/Suggest
• Search UJTL Database
• Suggest New
• Suggest Modification/Deletion
• Change Requests
• View Change Requests
• View Change Request History
• Voting
• View Voting Results
• Open Voting Module
• Help
• Reports

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UTDT Capabilities Manage Users

• Users can update their own profiles. Some users
  can add new users.
• OPOCs can create their own communities of users
  for commenting on JSAPs.
• OPOCs can reset passwords of users they create.

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UTDT Capabilities Manage Users

• Users and Roles are separate
• Types of System Users (Permissions) (for all CRs)
• System Administrator Technical administration,
  retire users, reset passwords.
• J7 PM Overall management, decisions on urgency,
  type processing, all JSAP actions
• UJTL Coordinator CR and JSAP administration and
  coordination
• Organizational Point of Contact (OPOC)
  Submitting CRs, obtaining command position for AO
  and Planner voting
• General User View submitted tasks
• Anonymous User View submitted tasks

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UTDT Capabilities Manage Users

• Roles for voting on JSAPs
• J7 PM
• OPOCs
• OPOC commenters
• Action Officers
• Planners
• Roles for a specific CR requiring further
  development
• OPR Office of Primary Responsibility
• SML Subject Matter Lead
• SMO Subject Matter Organization
• SME Subject Matter Expert

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UTDT Capabilities Manage Users
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UTDT Capabilities Search/Suggest

• Search Approved UJTL Database (All users)
• Suggest Modifications to a UJTL Task (OPOCs)
• Suggest a New UJTL Task (OPOCs)
• Suggest Deletion of a UJTL Task (OPOCs)

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UTDT Capabilities Search/Suggest

• Search UJTL Database
• Able to search approved UJTL tasks for terms or
  phrases
• OPOCs can use the results of search to recommend
  modification or deletion of approved UJTL tasks

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UTDT Capabilities Search/Suggest

• Suggest Modifications to a UJTL Task
• All parts of an approved UJTL task except LOW and
  can be modified in UTDT
• Different OPOCs can suggest separate
  modifications to the same approved UJTL task

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UTDT Capabilities Search/Suggest

• Suggest a New UJTL Task
• Any OPOC can suggest a new UJTL task
• System will prevent submission of new CRs with
  duplicate numbers
• OPOC may request Urgent Priority for New CR

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UTDT Capabilities Search/Suggest

• Suggest Deletion of a UJTL Task
• Any OPOC can suggest deletion of an approved UJTL
  task

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UTDT Capabilities Search/Suggest
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UTDT Capabilities Change Requests

• Change Requests
• View Current UJTL Change Requests
• View UJTL Task Version History

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UTDT Capabilities Change Requests

• View Change Requests
• Very flexible viewing capability
• As an OPOC, able to view all CRs submitted by
  your command
• All users able to see all CRs

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UTDT Capabilities Change Requests

• View Change Requests Overview Screen
• Able to see CR Task , Title, Version, Status,
  Type, Priority, and Date
• By highlighting an individual CR, Users assigned
  to this CR are presented in lower window
• Clicking on the View Details Button displays the
  details of that CR

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UTDT Capabilities Change Requests
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UTDT Capabilities Change Requests

• View Change Requests View Details Screen
• Able to view and/or edit contents of CR,
  depending on role and status of CR
• First tab shows all fields except References and
  Measures
• Second tab shows Measures
• Third tab shows References

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UTDT Capabilities Change Requests
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UTDT Capabilities Voting

• J7 PM selects CRs ready for vote
• All votes and comments entered into Voting Module
• OPOC responsible for submitting command/agency
  position for AO and Planner level votes
• AO level vote occurs after Joint Staff
  Coordination Complete
• Planner level vote occurs after Mid FEA Complete
• Seamless flow between UTDT and Voting Module
• Voting Module does not directly produce altered
  CRs

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UTDT Capabilities Voting
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UTDT Capabilities Voting

• Handle JSAP Actions in electronic document
  format.
• Automate the collection and collation of comments
  from multiple Services, combatant commands, and
  agencies and store them in a central database.
• Allow the review and consolidation of comments
  from subordinates at the Service, combatant
  command, and agency levels prior to submission to
  the J-7.

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MS Word Comment Matrix
 
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UTDT Capabilities Voting

• The OPOCs can
• Select electronic document JSAPs
• Assign subordinates as reviewers and track
  progress of review
• View all comments from their subordinates on a
  particular JSAP
• Enter decisions regarding comments and enter
  comments of their own
• Submit vote and completed comments to J-7 PM

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UTDT Capabilities Voting

• The Reviewers can
• View electronic document JSAPs
• Enter comments
• Submit completed comments to tasking OPOC

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UTDT Capabilities Voting

• The J-7 PM can
• Assign OPOCs to JSAPs to collect Action Officer
  and Planner level votes and comments
• Track progress of vote
• View all comments on a particular JSAP
• Enter decisions regarding comments

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UTDT Capabilities Voting
Comment Entry Mode - Individual Comment View
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UTDT Capabilities Voting
Comment Entry Mode - Matrix View
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UTDT Capabilities Voting
Adjudication Mode - Individual Comment View
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UTDT Capabilities Voting
Adjudication Mode - Matrix View
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Voting - Automatic Positional Referencing
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Voting - Flying Text
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Voting - Accept Revisions
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UTDT Capabilities Reporting

• Reporting
• By Submitting Command
• By Date
• By Status

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UTDT Capabilities Reporting
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UTDT Capabilities Reporting
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Help

• Help is available for all categories of users
• Separate help for base UTDT and Voting Module
• Help consists of video animations that walk the
  user through all common actions and a PDF guide
  which contains similar actions
• There is also a built-in feedback function for
  reporting difficulties to the system
  administrator

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Help

• Example of Help Animation

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UTDT Functional Walkthrough
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UTDT Functional Walkthrough
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UTDT Functional Walkthrough
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UTDT Functional Walkthrough
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UTDT Functional Walkthrough