WEB TIME ENTRY

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WEB TIME ENTRY

• SUPERVISORS TIMEKEEPERS

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ACCESSING TIME SHEETS

• LOG ONTO UCONNECT
• SCHOOL SERVICES
• BRONCHO CENTRAL
• EMPLOYEE
• TIME SHEET

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YOU ARE HERE
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SET UP A PROXY 1ST

• CLICK ON PROXY SET UP
• FROM THE DROP BOX FIND THE PERSON TO BE YOUR
  PROXY AND CLICK ON THEIR NAME
• Notify payroll of your Proxy selection so we can
  make sure they have the access they will need
• CLICK ON THE ADD BOX
• SAVE
• CLICK RETURN TO TIME REPORTING SELECTION

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ACCESSING TIME SHEETS

• UNDER SELECTION CRITERIA (MY CHOICE)- APPROVE
  OR ACKNOWLEGE TIME IS ALREADY SELECTED
• THIS IS CORRECT
• (UNLESS YOU ARE ACTING AS A PROXY FOR SOMEONE
  ELSE)
• CLICK ON THE SELECT BUTTON

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ACTING AS PROXY

• IF YOU ARE ACTING AS A PROXY FOR SOMEONE ELSE
  CLICK THE DROP DOWN BOX BESIDE ACT AS PROXY
• CLICK THE NAME OF THE PERSON YOU ARE THE PROXY
  FOR
• CLICK THE SELECT BUTTON

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TIME SHEET SELECTION

• ALL DEPARTMENTS THAT YOU HAVE ACCESS TO WILL BE
  SHOWING
• SELECT THE DEPT YOU WISH TO SEE THE TIME SHEETS
  FOR
• CLICK THE SELECTION DOT UNDER MY CHOICE AND
  SELECT THE APPROPRIATE PAY PERIOD
• CLICK THE SELECT BUTTON

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TRACKING AND APPROVAL

• PENDING IS READY FOR APPROVAL
• IN PROGRESS TIME SHEET IS STARTED BUT NOT
  SUBMITTED
• ERROR SOMETHING IS WRONG, CALL SHERRI IN PAYROLL
  EXT 2565
• NOT STARTED THE TIME SHEET HAS NOT BEEN OPENED
  BY THE EMPLOYEE
• RETURNED FOR CORRECTION IF PAYROLL HAD TO MAKE
  CHANGES IT IS POSSIBLE THAT WE MAY HAVE RETURNED
  THE TIME SHEET TO BE RESTARTED, OR THE
  SUPERVISOR HAS RETURNED IT DUE TO AN ENTRY ERROR

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CHECKING THE TIMESHEET

• CLICK ON THE EMPLOYEES NAME TO OPEN THE TIME
  SHEET
• VERIFY THE EARN CODE USED
• VERIFY THE SHIFT ENTERED (ALWAYS SHIFT 1)
• VERIFY THE DAYS AND HOURS WORKED
• IF ALL IS CORRECT CLICK ON THE APPROVE BUTTON

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INCORRECT TIME SHEETS

• CLICK ON ADD COMMENT TYPE IN COMMENT CLICK ON
  SAVE, THEN CLICK ON PREVIOUS MENU
• CLICK ON RETURN FOR CORRECTION
• EMPLOYEE MUST MAKE THE CHANGES AND RESUBMIT,
  SUPERVISOR MUST CHECK THE TIME SHEET AGAIN AND
  APPROVE IF EVERYTHING IS CORRECT

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PAYROLL COMPLETE

• ONCE ALL TIME SHEETS YOU ARE RESPONSIBLE FOR HAVE
  BEEN APPROVED YOU ARE DONE.
• PAYROLL WILL RUN A PROCESS ALL THE WEB TIME
  SHEETS WILL PULL INTO (PHAHOUR)
• IF AN ERROR IS BROUGHT TO YOUR ATTENTION AFTER
  THE TIME SHEETS HAVE BEEN APPROVED SEND AN EMAIL
  TO YVETTE POLITE WITH THE CHANGE YOU NEED MADE
  SHE WILL HAVE TO MAKE THE CHANGE ONCE THE TIME
  SHEETS ARE IN (PHAHOUR)

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MISSED PAYROLL

• TIME SHEET NOT SUBMITTED
• TIME SHEET RETURNED AND CORRECTIONS NOT MADE
  AND/OR TIME SHEET NOT RE-SUBMITTED
• AN EXCEL TIME SHEET MUST BE SUBMITTED TO THE
  SUPERVISOR FOR RETRO PAY WITH THE NEXT PAYROLL
• RETRO TIME SHEETS MUST BE ENTERED ON (PHAHOUR) BY
  THE TIMEKEEPER AND TURNED INTO PAYROLL

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TIME SHEET AVAILABLE _at_ http//administration.ucok.
edu/jobs/excel/Biweekly_Timesheet.xls
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Accessing Web in Banner

• PHADSUM
• COA 1
• ORGANIZATION NUMBER
• TRANSACTION STATUS
• NOT STARTED
• ALL BUT NOT STARTED
• PENDING (WAITING FOR APPROVAL)
• YEAR (SHOULD DEFAULT)
• PAYROLL ID
• ST OR BW
• PAYROLL NO
• CONTROL PAGE DOWN

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NAVIGATION OF PHADSUM

• USING THE OPTIONS TAB
• VIEW TIME DETAIL (PHAHOUR)
• APPROVE OR ACKNOWLEDGE ALL
• APPLY ALL ACTIONS
• VIEW OR ENTER COMMENTS
• VIEW ROUTING QUEUE
• VIEW ERRORS OR WARNINGS

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VIEWING HOURS ENTERED

• PHATIME
• ALSO ACCESSIBLE THROUGH OPTIONS VIEW OR CHANGE
  TIME DETAIL
• SLIDE SCROLL BAR AT BOTTOM TO VIEW REMAINDER OF
  HOURS ENTERED

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NAVIGATION OF PHATIME

• USING THE OPTIONS TAB
• TIME CARDS CAN BE APPROVED OR RETURNED
• ROUTING CAN BE VIEWED
• ERRORS CAN BE VIEWED
• VIEW LEAVE TIME AVAILABLE (BW)
• IN THE ID FIELD ARROW DOWN TO THE NEXT AVAILABLE
  TIME SHEET
• DBL CLICK ON THE HOURS TO SEE THE TIME CLOCKED IN
  AND OUT

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INS AND OUTS ON PHATIME

• USING THE OPTIONS TAB
• VIEW ERRORS
• GO TO NEXT DAY