Interim Status Report Data documentation and analysis project

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Interim Status Report Data documentation and
analysis project
Information Management Strategy Projects
Information Management Planning and Resources 17
May 2007
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Overview

• Interim Status Report on Metadata Repository
  (MDR)/data documentation project
• Background
• Objectives and Scope
• Metadata Repository Tool (MDR)
• Important projects

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Background IM Strategy

• Future information management practices in Health
  and Aged Care programs need to address
• proliferation of data collections / duplication
  of data
• inconsistent terminology across data collections
• improve utilisation of collected data
• improve feedback pathways to and from funded
  organisations
• cost and burden of reporting for funded
  organisations
• support implementation of DHS IM principles

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Objective Scope for MDR project (1)

• Objective within IM framework for MDR/data
  documentation and analysis project
• review current data collections reporting
  requirements
• gtto identify reform opportunities
• implement approved reform strategies
• Note 113 HAC active collections for 2007/08

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Objectives Scope for MDR project (2)

• Develop a tool to support documentation
  analysis
• Document collections within scope
• unit record collections
• aggregate data collections
• Analyse information recorded in MDR
• Produce report detailing results
• Recommend improvements -gt
• Opportunities for macro level reforms

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The Tool Metadata Repository (MDR)

• is an MS Access database to store and analyse
  Metadata from collections
• ISO/IEC 11179-4 standard for data definitions
• Metadata Online Registry METeOR
  www.meteor.aihw.gov.au
• DHS information management principles

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Metadata Repository (MDR) contains

• Metadata for data elements from Health Aged
  Care collections
• 42 unit record collections
• 40 aggregate collections
• Interim report contains results from analysis of
  37 of those unit record collections.

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Important projects (1)

• Initial analysis - 37 unit record collections
• Data Management Advisory Committee (DMAC)
  endorsed
• Documentation improvement project
• Development of Common Data Sets
• Global Elements (Common Address Data Set)
• Common Referral Data Set
• Common Service Data Set
• Chronic Disease Common Data Set
• Alignment of collections to recently implemented
  Common Client Dataset (CCDS)

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Flashback Analysis Results Examples (1)

• Variation in format of Global variables
• Yes / No (13 unique)

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Flashback Analysis Results Examples (2)

• Variation in format of Global variables
• Date (13 unique)

nd not documented or specified on form
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Flashback Analysis Results Examples (3)

• Code set variations between collections
• Referral Source (12 Code Sets)

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Focus on Documentation improvement

• Topic 1- Assessment of documentation quality
• Metadata?
• Data dictionaries?
• Other, eg. Guides for use/transmission specs?
• Paper based or e-forms?
• Accessibility of documentation?

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Results Topic 1
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Metadata Template - benefits

• Developed to assist programs to improve their
  data dictionaries to
• Improve information sharing
• Improve clarity for data users
• HAC programs
• funded organisations
• Less errors when implementing collections
• Increased data quality/accuracy of transmitted
  data
• Important for software developers

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Why is it important to have a well documented
data collection?

• Avoids misinterpretation of data
• Meaning and context are made clear
• More likely data will be re-used easier to find
  what youre looking for in the first place
• Facilitates management of the data and its
  components (the metadata)
• MDR is a metadata management tool
• Common understanding of data
• across HAC programs and between DHS and funded
  organisations internationally?

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Summary of achievements to date

• Unit record metadata documented
• Initial analysis on unit record information
  completed
• Details in Interim Status Report online
• All aggregate collection information types
  documented
• Query brief commences soon
• Metadata Template developed
• Consultation has commenced

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The Future

• MDR as a tool for metadata management
• Information Management Centre
• Common Service Dataset research commenced
• Service definitions, terminology
• Common Address Data Set draft
• Global Element Data Set
• Consultation will commence soon

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Take this with you

• MDR project initial report online
• Further development of the MDR as a common tool
  to support metadata management across HAC
• RFQ in progress to specify systems, policies,
  processes tools
• Metadata Template - Consultation in progress
• More Common Data Sets to come.

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References

• Data Collection Documentation and Analysis
  Interim Status Report May 2007
• references (METeOR, ISO/IEC 11179-4 standard)
• Metadata Template draft
• DHS Information Management Principles
• available here
• Health Aged Care Information Management
  Strategy Website/Resources
• http//intranet_2.csv.au/rrhacs/ims/resources.htm

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Contact Details

• Christine Moje
• Projects Information Management Unit
• Planning Resources Branch
• RRHACS
• 9096 0443
• Christine.moje_at_dhs.vic.gov.au