TNKids Financials

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Welcome
TNKids Financials Authorizations
TNKids Financial System Correcting Home Approval
Period for Payment Computer-Based Training
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HOW TO USE THIS CBT
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CONTENTS

• Overview
• TNKids Financials Foster Home Not Approved
  Message
• Summary
• What To Do If Critical Dates In FHACP Are Correct

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OVERVIEW
TNKids Financials is the application used by case
managers to authorize private vendor placements
and approve invoice payments. In the
authorization process, there is a new validation
that will be made against Title IV-E approval
data in the FHACP (Foster Home Application and
Child Placement) application. If an error is
encountered, foster home approval data must be
altered in the FHACP application by the
vendor/provider. Recording Foster Home data in
the Foster Home Application and Child Placement
application is necessary to meet Federal
requirements for Foster Home approval. Only homes
that have completed the full home study process,
fingerprinting and completion of PATH training
are eligible for approval. These dates and the
approval date must be present in the FHACP
application. Every year subsequent to the
initial year, the FHACP user must enter
re-evaluation information to include the
re-evaluation date in order for the home to
remain approved. The TNKids Financials user may
try their transaction again after the changes are
made in the FHACP application. The changes are
not immediately available and it may take as long
as overnight before the transaction can be
made. If the dates are correct and the
authorization cannot be made, a Regional
Administrator override may be made in special
circumstances for a portion of the authorization
period or for the full payment period. Contact
your Regional Administrator for further
assistance.
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TNKids Financials Foster Home Not Approved Message
When creating an authorization, a new warning
message will appear if the vendors approval
dates in the FHACP application do not include all
the dates in the requested authorization period.
Contact the vendor/provider to have the problem
corrected.
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SUMMARY

• In TNKids Financials, when the Foster Home Not
  Approved message appears when making an
  authorization, contact the vendor/provider and
  relay the foster parent name(s), start date, and
  end date for the attempted authorization so that
  changes to the FHACP vendor approval dates may be
  made.
• Once the changes are made in the FHACP
  application, TNKids Financials users may try
  their transaction again. The changes are not
  immediately available and it may take as long as
  overnight before the transaction can be made.

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WHAT TO DO IF CRITICAL DATES ARE CORRECT

• If the vendor informs you that the critical dates
  in the FHACP application are correct and the
  authorization cannot be made, the vendor will
  contact their Regional Administrator for further
  assistance and possible override.

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