PRESENTATION ON DOCUMENT MANAGEMENT

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PRESENTATION ON DOCUMENT MANAGEMENT
BY ARCHANA GUPTA (NCSI TRAINEE 2002 BATCH)
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TOPICS DEALT
DOCUMENT MANAGEMENT ARE ? WHAT IS DM ? ?
WHY. ? CONTAINS.. ? COMPONENTS. ? EXAMPLE
OF SOFTWARES.. ? REFERENCES
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WHAT IS DOCUMENT MANAGEMENT ?
DM
DOCUMENTS
MANAGEMENT

Electronic Form
Non electronic form
CONTD...
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DOCUMENT MANAGEMENT

• ? Document Management is the process of
  managing documents through their life cycle. From
  inception to their destruction .
• ? The computerized management of electronic as
  well as paper-based documents .

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WHY DOCUMENT MANAGEMENT?
DOCUMENTS MANAGEMENT
MANAGED
FILES
AUTHOR
NAME
DATA
FILES
RETRIEVED
INFORMTAION
CONTD...
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NEED FOR DM

• ? Retrieve the documents efficiently
• ? Control flow of Documents
• ? Active distribution of needed information
• ? To organize the user-supplied information in
  a database
• ? To create information about the relationships
• between different documents
• ? To save time and increase efficiency

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CONTAINS

• DOCUMENT CAPTURING
• DOCUMENT STORAGE
• DOCUMENT CREATION
• DOCUMENT RETRIEVAL
• DOCUMENT CONTROL
• DOCUMENT ACCESS

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COMPONENTS

• OPTICAL SCANNER
• OCR SYSTEM
• DATABASE SYSTEM
• SEARCH MECHANISM

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EXAMPLES OF SOFTWARES

• Laserfiche
• IBM Lotus Domino.Doc
• Doc View
• Prolaw
• Teamware Library 5.3
• Gargantua 5.0

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REFERENCES
? WWW.WEBOPEDIA.COM ? WWW.LASERFICHE.COM ?
WWW.DOCUMENTMANAGEMENT.ORG.UK
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THANK YOU