Governmentwide Accounting Program Initiatives

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Governmentwide Accounting Program Initiatives
Becoming a GWA Player Its Impact on Your Agency
April 27, 2007
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GWA Modernization Time for Change

• Evolution What have we grown into?
• The current accounting and reporting process has
  become Inefficient, Outdated, and Untimely. (IOU)
• Present Day Requirements Time to pay off the
  IOU.
• Accelerated Reporting Requirements
• Presidents Management Agenda - Scorecard
• Audited Financial Statements
• The Future Unknown.But well be ready.
• Consolidated, web-based system for the
  collection, processing, reporting, and storage of
  all financial information.

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GWA Key Goals/Objectives

• Eliminate the two step classification process
• Capture the Treasury Account Symbol (TAS)
  and Business Event Type Code (BETC) at the
  earliest possible time for agency payment,
  collection and intra-governmental transactions
  and post directly to the fund balance with
  treasury.
• Provide timely and accurate accounting
  information
• Eliminate redundant reporting

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How is GWA going to accomplish this?

• Fundamental Changes to the current process
• Developed a New Database
• Developing the infrastructure to Support GWA
  Players
• ATM, Account Statement, CAFÉ, P224, SAM, IPAC,
  Collections, Payments
• Automated Enrollment User-based Access Control
• Phase in GWA Players
• Streamline GWAs Architecture
• Provide Agencies with GWA initiated Account
  Statement
• Support NTDO GWA Players
• Fully Replace Legacy Accounting System

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Overall Benefits of theGWA Reporting Methodology

• Touch transaction once
• Most current fund balance always available
• Fund balance detail available in one place
• Reduced central agency reporting
• Faster turnaround on processed data
• Supports agency reconciliation processes
• Safe and secure Internet access

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GWA Standard Transaction ClassificationTAS/BETC
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TAS Definition
GWA Standard Transaction Classification

• Acronym for Treasury Account Symbol (TAS)
• The receipt, appropriation, expenditure and other
  fund account symbols and titles as assigned by
  the Department of the Treasury

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BETC Definition
GWA Standard Transaction Classification

• Acronym for Business Event Type Code
• An 8-character code that indicates the type of
  activity being reported (e.g. receipt,
  disbursement, etc)
• BETC determines the transaction effect on the
  Treasury Account Symbols FBWT.
• BETC replaces transaction codes and standard
  sub-classes but at a more intuitive level of
  detail

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Shared Accounting ModuleSAM
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SAM

• Utility responsible to ensure a valid TAS/BETC
  is posted
• to all transactions entering the GWA System
• Developed to assist agencies in complying with
  GWA
• standard transaction classification
• GWA will provide SAM with a table of valid
  TAS/BETCs
• Agencies will define valid TAS/BETCs in SAM
  for
• Default rules and
• Classification (Ckey) translations

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IPAC Impact
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IPAC Reporting Cheat Sheet AS OF TODAY 04/27/2007
1030 AM
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The Bottom Line for IPAC

• Must work with your trading partners now.
• Update Trading Partner Agreements (TPAs)
• Communication is essential
• All Agencies will transition to TAS/BETC
  reporting.
• The transition to a Single Standard TAS format
  instead of the current 6 formats available today
  is coming.
• F-Account Issue Treasury will continue to work
  with Agencies to identify alternatives to using F
  Accounts.

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Current GWA Players for IPAC

• Bureau of Public Debt (BPD)
• Financial Management Service (FMS)
• Internal Revenue Service (IRS)
• Government Printing Office (GPO)
• Future GWA Players
• Federal Energy Regulatory Commission
• IRS Service Centers

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What should my Agency be doing to prepare?

• Communicate with your trading partners and set up
  your Trading Partner Agreements.
• Analyze your current business reporting processes
  and begin to associate them with established GWA
  TAS/BETC combinations. Identify areas that do
  not comply and work with FMS and/or your business
  partners to resolve these issues.
• Review and analyze your business processes to
  eliminate the use of F/Suspense Accounts,
  particularly for IPAC reporting.
• Modify your accounting systems to provide and
  accept TAS/BETC on IPAC transactions
• Review your systems and processes that are based
  on monthly cycles and determine how to transition
  them to daily processes incorporating the GWA
  TAS/BETC.
• Look into upgrading your COTS packages or
  modifying your legacy systems to accommodate GWA
  Reporter Requirements.

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What should my Agency be doing to prepare? (cont.)

• Work with the GWA Agency Outreach Group to learn
  more about the process of becoming a GWA Reporter
  and to discuss any questions or concerns.
• For each ALC transitioning to a GWA Reporter,
  work with the GWA Operations area to clear your
  Statements of Difference relating to the type(s)
  of transactions being reported (IPAC, Payments,
  Collections).
• Work with SAM implementation team to set up
  profiles/default rules
• Utilize the GWA/TWAI User Enrollment Module to
  ensure that all necessary individuals have access
  to the GWA Components they will need to
  accomplish their daily tasks. (Account Statement,
  Partial 224, ATM, SAM, TDO Payments Reports)

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GWAMP Roll out Strategy
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GWAMP Roll out Strategy
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GWAMP Roll out Strategy
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Contact Information

• GWA Modernization Project
• Michael Norman [phone]
  michael.norman_at_fms.treas.gov
• Anna Hancock 202-874-9868 anna.hancock_at_fms.tre
  as.gov
• Web site www.fms.treas.gov/gwa
• Email box GWA.Project_at_fms.treas.gov
• Enrollment GWA.Enrollment_at_fms.treas.gov
• IPAC Project
• Susan Markland -[phone]
  susan.markland_at_fms.treas.gov
• Lori Makle-Sellman - [phone]
  lori.makle-sellman_at_fms.treas.gov
• SAM
• Robin Gilliam [phone]
  robin.gilliam_at_fms.treas.gov
• Cheryl Murray [phone]
  cheryl.murray_at_fms.treas.gov
• GWA Project Agency Outreach
• Carolyn Dunston - 202-874-7491
  carolyn.dunston_at_fms.treas.gov
• Peter Moore 202-874-6578 -
  Peter.moore_at_fms.treas.gov