Owens Community College

1
Owens Community College

• Board of Trustees Retreat
• April 12, 2007
• John Satkowski
• Vice President, Business Affairs/CFO

2
Budgeting Planning

• Budget Committee
• Budget Process
• Capital Planning

3
Budget Process-Recommendations

• Proposal from Budget Process Review Committee
• Budget Access- status and copies
• Training- Budget analysis skills and system
  support (reporting)
• Accountability / Responsibility level of
  responsibility for expense spending and budget
  compliance
• Budget Cycle two year cycle with an alignment
  to AQIP.
• Budget Committee communication to college
  community, alignment to strategic plan, and
  documented process.

4
Budget Committee

• Align allocations of institutional resources with
  the Strategic Plan
• Establish a process to provide public access to
  the colleges annual budget report and to
  year-to-date operational results.
• Document and communicate budget development
  process to college-wide community

5
Budget Committee

• Budget Advisory Council
• Committee Membership from both campuses
• Chief Financial Officer
• 3 Faculty (staggered terms)
• 3 Deans Chairs (staggered terms)
• 2 Owens Support Staff (staggered terms)
• 1 Vice President (2 year term)
• 3 Administrators / Directors (staggered terms)
• 1 Student
• Cross Representation from departments, schools,
  and campuses

6
Budget Process-Budget Components

• General Unrestricted
• Operational
• Toledo and Findlay
• Auxiliary Funds
• Bookstore
• Print Shop
• Communications
• Plant Funds
• Student Tech Fee
• Administrative Tech Fee
• Homestead Security
• Capital Components
• OBR Equipment
• OBR Renovation
• Capital Replacement (Vehicles)
• Equipment / Furnishing Replacement

7
Budget Process-Schedule

• Revenue Components (Enrollment Forecast)
• Tuition
• State Share of Instructions
• Fees
• Expenditures
• Salaries
• Salary Adjustments
• Healthcare costs
• Utilities / Insurance
• Operational expenses (historic 3 years and unique
  needs)
• Contracts for maintenance / IT
• Presentation of Drafts to the Council
• Cabinet Review and Priority Evaluation (Capital,
  New Positions)
• Update draft review with Council
• Present to Presidents Council
• Prepare for Board of Trustees

8
Budget Process

• Revenue General Fund
• FTE enrollment by location
• Tuition at various rates
• State Share of Instruction as projected from OBR
• General Fee
• Tech Fees (Carryover, new revenue, plans for use,
  prior year use) transfers to auxiliary funds
• Lab Fees

9
Budget Process

• Expenditures General Fund
• Salaries filled positions
• Operational expenses (historical 3 year review
  with adjustments to reflect unique needs)
• Elimination of unfilled / non replacement
  positions
• Contractual salary commitments
• Utilities
• Fringe Benefits
• Maintenance Contracts

10
Budget Process

• Priorities For Funding General Fund
• Senate Bill 6 Ratios
• New/Converted Positions
• Strategic Initiatives
• Capital Planning Supplemental Funding
• Contingency / Flexibility

11
Budget Process

• Plant Funds
• Carryover Balances
• Revenue Generated (New Year)
• Planned Expenditures
• Specific reporting of lab fees, tech fees,
  homeland security and unrestricted plant funds
• Auxiliaries
• Carryover Balances
• Revenue Generated
• Planned (Budgeted) Expenses
• Specific Reporting for Bookstore, Student
  Recreation, Printing, Communications
• Available Funds by area.
• Considerations
• Lab Fee Carryover (FY08)
• Cross charge to auxiliaries
• General Fee Allocation to Student Recreation

12
Budget Process

• Summary of General Fund, Auxiliaries, and Plant
  Funds
• Revenue Generated
• Expenditure Authority
• Transfers from General Fund to Auxiliaries and
  Plant Funds
• Priority Contingencies
• New/Converted Positions
• Capital Enhancement
• Contingency
• Potential One-Time Funding
• Strategic Issues
• Presentation to Board of Trustees

13
Capital Planning

• Sources of Funding
• OBR Equipment
• OBR Renovations
• Tech Fees
• General Fund Capital Allocations
• Homeland Security

14
Capital Planning

• OBR Equipment
• Allocation for FY2007 and FY 2008
• Two Year Amount 532,515
• Academic Equipment
• Furniture/Vehicles are not eligible
• OBR Renovations
• Allocation for FY2007 and FY 2008
• Two Year Amount 2,123,000
• Building / Classroom Renovation
• OBR Renovation Projects
• Roofing Repairs
• HVAC Equipment
• College Hall Atrium
• North Bridge Alignment
• Hardware in Transportation Building
• Additional Buildings on Master Key System
• Window Replacement Transportation and
  Engineering

15
Capital Planning

• Sources
• OBR Equipment
• OBR Renovation
• Tech Funds
• General Fund
• Homeland Security

• Priorities
• Physical Improvement
• Furnishings
• Computers
• Vehicles
• Teaching Equipment
• Student Equipment and Classroom Delivery

16
Conclusion-Managing the Institution

• General Fund current operations
• Auxiliary Services
• Plant Funds
• Capital Plans/Priorities
• Renovations
• Replacements (Furnishings)
• Equipment
• Contingency
• One-Time Funds