Operations Management Team

1
Operations Management Team

• Updated Report
• On
• Common Services

2
Priorities for 2008

• Physical space issue and security
• Harmonization of consultants rates
• Joint Bidding - security contract
• Review of travel services and airlines deals
• Lease agreements for accommodation
• Review / Identification of guest houses
• Review of Panel of UN physicians

3
Physical space issue and security

• MEA offer of land in Dwarka
• Letter to MEA will be sent next week
• 2 Meetings of Task Force, incl. with builder for
  advice

4
Joint Bidding - Security Contract

• The Participating Agencies
• - WFP
• - UNICEF
• - UNESCO
• - UNIFEM
• - All UN agencies in 55 Lodi Estate
• Bids from service providers received and are
  being short listed by the technical and financial
  committees.
• Short listed service providers will make their
  presentations in May
• We hope to finalize a vendor in June

5
Review of travel services and airlines deals

• 12 agencies signed the contract with Carlson
  Wagonlit Travels for 3 years from 16 Oct 2006 to
  15 Oct 2009.
• Agencies UNDP, UNFPA, UNIFEM, UNHCR,
  UNCTAD, WFP, UNIC, UNIDO, UNODC, UNV, UN-HABITAT,
  and UNDSS.
• 2 more agencies UNESCO UNICEF have joined from
  this year.
• It was felt that a review of the travel contract
  with CWT should be undertaken soon.
• UNDP has taken the lead
• UNDP is also exploring the possibility of signing
  direct contracts with additional domestic
  airlines which have now been categorized safe
  flights.
• We would like to thank WHO/SEARO office for
  sharing the Airlines Safety Chart with all the UN
  agencies on monthly basis.

6
Lease Agreements for accommodation

• Urgent need for standard or common lease
  agreement
• OMT is working towards one standard rubric for UN
  lease agreements to be used by all for
  international staff members.
• Advantages
• New intl staff members have access to a standard
  lease agreement on arrival
• Each agency does not have to negotiate clauses
  every time
• Staff members protected from misunderstanding
  Indian Legalese.
• Staff members would not have to face harassment
  by landlords.
• Several agencies have sent their standard lease
  agreements.
• Based on these submissions we will develop a
  standard UN lease agreement and have it vetted by
  a legal expert to be sure that UN interests are
  protected.

7
Review / Identification of Guest houses

• We have circulated the lists of guest houses
  compiled by UNICEF, UNIFEM UNDP to all UN
  Agencies.
• All the UN agencies can take advantage of the
  negotiated rates at these guest houses
• Lists will be reviewed from time to time.

8
Review of panel of UN Physicians

•  The  Panel of UN designated physicians has not
  been reviewed  for a long time  and currently has
  only two doctors in Delhi and both are located in
  South Delhi.
• UNDP is exploring options to empanel more doctors
  in other parts of Delhi to expand coverage,
  access  and options.
• This exercise will also involve empanelling
  adequate number of female doctors.
• UNDP has also sought views on the possibility of
  hiring hospitals as institutional UN Physician.