InTouch

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InTouch
2
Looking at

• Background
• Consultation process
• The scheme
• Resources
• Trial process

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Background

• Home Contact System has been around for a number
  of years
• Communications have changed
• Different ways of running events
• Looking for flexibility to take into account all
  of this

4
Consultation Process

• Jan 08 Ask for feedback in sectional eNews
• Jun 08 Focus group meets
• Jul 08 Consultation document available
• Nov 08 End of consultation
• Feb 09 Start of trial period

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System basics

• Name changed to InTouch
• A system rather than a set of inflexible
  procedures
• No specific requirement to have a Home Contact
• Applies to all events / activities
• Applies to all ages
• Definition of Leaders and Parents

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The Scheme
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• How will you hold the details of all those taking
  part in an event, and the contact details of
  their parents, so that they can be accessed as
  required?
• What system will you use if you need to contact a
  parent individually?
• What system will you use if you need to contact
  all parents at the same time?
• What guidelines have you given to parents about
  how / when they will be communicated with
  throughout the event?

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• What contact details of the leader or leadership
  team will you give to the parents?
• What advice or guidelines will be given to
  parents as to the how to contact the event and
  when / why communication is expected or
  appropriate?

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• What contact details of the responsible leader(s)
  will you give to the participants?
• What advice or guidelines will be given to
  participants as to the how to contact the
  responsible leader(s) and when / why
  communication is expected or appropriate?

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• What system and level (if any) of communication
  will there be between participants and parents?
• Will mobile phones (or similar) be allowed at the
  event?

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• Do records of all those present need to be held
  by anyone away from the event, and if so by whom?
• How will you contact your Commissioner or their
  designate in the case of an emergency (as per POR
  9.5) at any point during the event?

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Further guidance

• Use of third parties as a contact point
• Holding records of participants
• Weekly meetings
• Mobile phones
• Large events
• Emergency procedures

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Resources

• Webpage www.scouts.org.uk/communicationsystem
• Factsheet FS120075
• Emergency Procedure Prompt Card
• Replacement POR Ch7, 9.3 9.5
• This presentation
• QAs
• Feedback site

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Trial process

• Initial presentation
• Launched to all other Leaders in Districts and
  Groups
• Ongoing updates and tweaks based on feedback
• Feedback opportunities including group sessions
• Final recommendations based on the results from
  this trial

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Support

• For local support and operational issues
• CATVOG - Mark Glendinning on activities_at_catvog.org
  or 029 20316123
• South West Scotland - Bob McIntyre on
  homecontact_at_scouts-southwestscotland.org.uk
• Wiltshire - Neil Wills on neil.wills_at_wiltshirescou
  ts.org.uk or 01225 768757
• For queries regarding InTouch or the trial
• Barney on barnaby.poulton_at_scout.org.uk or 020
  8433 7123
• For feeding back your thoughts and comments
• http//q.scouts.org.uk/s/KNpmznxEa2cnvSt

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Questions